Takayama Japan Exchange
Agenda and Meeting Notes 10-4-11
Takayama is located in the mountains west of Tokyo. Since the summer of 2000 the International School of the Americas has shared a rich history of experiences with Takayama Nishi High School. It is a small private high school of about six hundred students. This will be our seventh time ISA students have traveled to Japan.
Dates to travel:
Depart SAT: Friday, June 8th (arrive Saturday, June 9th)
Takayama Home stay: June 9th – 17st
Depart: Takayama for Kyoto: Monday, June 18th
Kyoto: June 18th, 19st, 20th
Depart Kyoto for Nagoya(or Osaka) to San Antonio, Thursday June 21th (arrive June 22nd )
The Japanese home stay experience is both exhilarating and challenging. Students should have the physical and emotional health to participate in a home stay experience. As a guest in a family that may have limited English language skills, basic communication becomes both fun and sometimes stressful. Students are expected to be open and to embrace a culture very different from their own. To best prepare for the experience, students are expected to participate in four or five pre-trip meetings held afterschool. They will also meet post trip to present their experience to parents and to staff.
There will be a final check-in and preparation meeting in late May or early June for both parents and students. Participants are asked to submit forms, documents, and payments in a timely manner.
All NEISD guidelines and policies apply. Please see the student handbook for details. While the trip will occur during the summer vacation, each student must pass all of his or her courses. It is the students responsibility to maintain grades.
The group will be formed based on the following considerations:
1. Student’s physical and emotional ability to participate in an international travel and exchange
2. Student’s demonstration of interest and ability to participate in both pre, during, and post trip meetings and activities
3. Japanese language students are given priority
4. Teacher recommendation
5. Grade level
5. Students/families who have hosted
There will be two online forms:
Application – sharing basic information and why the student wishes to participate in the trip. Due: Friday, October 21st 4PM
- Detailed home stay information - This information is shared with the host family. The information assists the host school to place our students. Date to be announced. It is usually not until the week before we travel.
If the student is selected to travel he or she is to bring the following to school by Friday, October 28.
Applications that are selected will provide the following:
Passports: A copy of passport or birth certificate needs to be submitted with the deposit. The correct spelling is needed to make reservations and purchase insurance. If a passport is not yet available, please submit a copy of the birth certificate. Apply for the passport.
$50 non-refundable deposit
- Complete District travel forms
- Travel permission- due with deposit
- Medical forms- due with deposit (If needed forms can be updated in May.)
Payment Schedule: See “Japanese Exchange Trip costs 2012” To be announced. The cost will depend on the size of the group and current airline fees. We can estimate land travel, ryokan in Kyoto, and other costs.
Japanese students wear uniforms and request that students also wear one during school hours.Last year’s exchange students selected a uniform of green and blue plaid. The group will meet and decide on the exact uniform.
boys: navy pants, white short sleeve button, collared shirt, black or plaid tie, socks, and belt
girls: plaid, knee length skirt, white blouse, white socks
Shoes – outside pair of shoes and inside slippers for school – more details of packing to come later
Gifts – suggestions for families. See: http://tw.neisd.net/webpages/pvalen
Email contact: Please have at least one family member who regularly checks their email.
Hosting: Application to host visiting Japanese students will be posted later in the month.
Questions/comments: Later meetings:
Packing, travel documents, insurance forms, and uniforms
210 - 549- 8680 (mobile) before 9PM
Room 113 or 213
Friday, October 21st
Online Application Due
See me in room 113 or 213 if you need help with the form.
Monday, November 7th
Selection of travel group notification
Thursday, November 17th
Parents Meeting #1
$50 non-refundable deposit
Copy of passport or birth certificate (if you do not yet have your passport), medical and travel permission forms due
Note: Travel permission forms need to be notarized.
Students and parents meet to get to know the group, discuss preparation for the trip and resources available.
Travelers’ Meeting #1
Set group norms
Introduction to home stay experience, gifts
Homework: create a digital profile of yourself that will be shared on a website
Travelers’ Meeting #2
Takayama Nishi High School
Homework: research sites in Kyoto
Travelers’ Meeting #3
Kyoto – World Heritage sites
Homework: research Nara
Travelers’ Meeting #4
Preparation for home stay
Homework: lesson plan for pre-school
Parents Meeting #2
TBA- late May
Final trip logistics, packing tips, etc.