Presentation

Instructions for oral and poster presenters

Oral Presentation
1. Please meet the session chair for your session at least 15 minutes before the session begins. 
2. If you are using your own laptop for the presentation, please ensure that it is compatible with the LCD projector present in the room. As a precautionary measure, please also bring a USB memory stick containing your presentation.
3. If you will be using the laptop present in the conference hall, please bring a USB memory stick containing your presentation. The laptop will have Microsoft PowerPoint available in it.
4. You must ensure that your presentation does not exceed 15 minutes. This will give 5 minutes for the session chair and audience to pose questions. 
 
Poster Presentation
1. All posters must be necessarily mounted before 8:30am on the day of the presentation. Mounting boards and pins/adhesives will be available in the poster room.
2. The posters in each session will be numbered. The list of numbers will be posted in the room. Please use your numbered location.
3. The maximum size of a poster is 40 inches wide and 48 inches tall. Posters will be mounted on a 96 inches wide and 48 inches tall poster board, two posters per side.
4. Authors must be present at their poster for the entire duration of their session. 
5. Poster presenters will also have access to a round table (36 inches in diameter and 42 inches high) and a 120VAC outlet to power a laptop or other device to show a demo of the work.  Although the room is equipped with wireless internet service, demos should be “self-contained” to avoid failures if the network is overloaded or unavailable. Hardwired Ethernet drops will not be available. 
6. Posters must be removed from their mounting only after the end of the final session on the day of the presentation.

Poster Spotlight Presentation
1. During the Spotlight Session, poster presenters will have the opportunity to give a brief 3-minute oral highlight of their poster in the conference hall. This presentation will serve as a teaser for the audience to view the poster in the following session.
2. To facilitate this, every presenter should prepare a two-slide presentation and submit it through CMT. This presentation should not contain any video or audio objects, text animation, or non-static content of any kind. Each presentation should have exactly two slides (including the title slide). The following template must be used: https://sites.google.com/a/nd.edu/btas_2012/presentation/PosterSpotlight_Template.ppt
3. The slides should be uploaded to CMT (https://cmt.research.microsoft.com/BTAS2012/Protected/Author/) by September 14, 2012. These presentations will be preloaded onto the conference laptop and cannot be modified. We regret that we cannot accommodate spotlight presentations on USB sticks that are brought to the session at the last minute, nor presentations on authors’ laptops.
4. The slides in the Spotlight Session will be presented in quick succession. Therefore, each presentation must not exceed 3 minutes. 

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Arun Ross,
Aug 29, 2012, 7:24 AM