New Graduate Student Information


ECE Graduate Office Contact Information

Welcome to the North Carolina State University Electrical and Computer Engineering Department graduate program!

ECE Graduate Office Staff:
Director of Graduate Programs: Dr. Paul Franzon
Assistant Director of Graduate Programs: Dr. Ginger Yu
Graduate Services Coordinator: Fenile Jones
Graduate Recruiting and Admissions Specialist: Celeste Barton
Graduate Student Services Assistant: Sam Boltz
Please contact us at ecegradoffice@ncsu.edu.

Email the ECE Graduate Office with any program-related questions or to request an appointment with the DGP: ecegradoffice@ncsu.edu

Include your full name and 9-digit Student ID number in every email you send.
We answer questions about enrollment, orientation events, program milestones, degree requirements, and Graduate School and ECE Department paperwork and forms. Check this website first since common questions are answered here and on our Frequently Asked Questions page.


The ECE Graduate Office is located in: Engineering Building 2, suite 3014
For general questions and paperwork pick-up, the ECE Graduate Office holds daily walk-in hours: Monday through Friday from 9:00am-5:00pm.
For detailed questions, please email us at ecegradoffice@ncsu.edu. We will schedule an appointment with one of our staff if necessary.

Students and faculty may leave forms and paperwork in the gray Drop-Box outside of the ECE Graduate Office. Leave your forms here anytime! We will email you with any questions we have while processing your paperwork, otherwise we will email you when your paperwork is signed by the DGP and ready to be picked up!


Academic Advisors

After applicants receive an offer of admission into one of our graduate programs, they will be assigned an Academic Advisor. You can see your Interim Advisor assignment in GradWatch in the Application tab. You may consult with your academic advisor or with the ECE Graduate Office staff via email at ecegradoffice@ncsu.edu if you have questions about coursework, specialty areas or planning which courses to take to satisfy degree requirements. Review the ECE Department Graduate Degrees webpage for information and details on our programs. Review the ECE Course Details & Specialty Areas and refer to the PhD or Master’s Plan of Work worksheets when you select courses.

Contact your academic advisor for questions on courses, program requirements or Plans of Work:
PhD
All PhD students have been assigned an Interim Advisor. When you are ready to begin PhD research, talk to faculty to ask about potential research projects.

MS-EE and MS-CPE
Dr. Ginger Yu (dgyu@ncsu.edu) is the academic advisor for all MS-Electrical Engineering (EE) and MS-Computer Engineering (CPE) students.

MS-CNE
Dr. Mihail Sichitiu (mlsichit@ncsu.edu) is the program coordinator and academic advisor for MS-Computer Neworking (CNE) students.

MS-EPSE
Dr. Mesut Baran (baran@ncsu.edu) is the Program Director and academic advisor for all MS-Electric Power Systems Engineering (EPSE) students.

Master's students: The Master of Science degree may be earned through either of two options: the MS with thesis or MS without thesis. All MS students are admitted as non-thesis students for the first semester. Students interested in pursuing a MS Thesis should review the ECE Research webpage and contact faculty members directly to discuss possible MS research projects. Students planning to continue toward a PhD should meet with their advisor to discuss which option best meets their objectives. For more information on the requirements for each degree program, review the Graduate Degrees webpage.

Master's Thesis students will consult with the above advisors for the first semester. You are responsible for selecting an ECE graduate faculty member who will agree to serve as your academic advisor, committee chair and to direct your thesis research. We suggest that you take courses your first semester, become familiar with the faculty, then approach a professor in your area of interest as to their willingness to supervise your research. Your advisory committee will consist of 3 graduate faculty members, and should be formed by the end of the semester in which 18 credits are completed toward the degree. If the advisor/chair becomes unable or unwilling to direct the work to completion and no suitable replacement is found, the student must pursue the Non-Thesis MS program option.

PhD students are assigned an interim advisor upon acceptance into the doctoral program. You can retain your interim advisor as your permanent academic advisor/committee chair or you may select an ECE graduate faculty member who will agree to serve as academic advisor, committee chair and direct your dissertation research. Your advisory committee must consist of at least 4 graduate faculty members, one of whom serves as Chair of the committee. One committee member must be from a non-ECE Department (outside member). A Graduate School Representative (GSR) is required. You outside member may serve as the GSR. Your committee should be formed before the end of your fourth semester of enrollment.


Orientation Events

Fall Orientation Events:
1. Graduate School Orientation
2. Office of International Services (OIS) Orientation
3. Electrical and Computer Engineering (ECE) Department Fall Orientation for Incoming Students

Graduate School Orientation:
The Graduate School New Graduate Student Orientation will be held on August 20, 2018.
Graduate School Orientation is mandatory for all new graduate students.

The required online orientation modules will open on August TBA, 2018 and the instructions for access are on the Orientation website.

Graduate School Orientation is mandatory for all new graduate students and will help prepare you to be successful during your first year of graduate school. Refer to the Orientation webpage for links to the Graduate School New Student Survival Guide and the Office of International Services Getting Here Guide for helpful tips, as well as answers to frequently asked questions about housing, moodle and where to get a Student ID card and Parking Pass.

The Graduate School contacted incoming students with links for course registration, the orientation website, and additional information in early June 2018.

Once you complete Orientation you will be able to obtain your Student ID Card.

Office of International Services (OIS) Orientation:
The Office of International Services Fall Orientation for New International Graduate Students will be held on August 15, 2018. 
No registration is required – international graduate students will receive an email from OIS with more details.
OIS Orientation is mandatory for all new international graduate students (F-1 and J-1 visas). The OIS orientation is separate from the OIS New Student Check-in. All students must schedule an appointment for their OIS check-in.

The Fall 2018 Information Fair will be held on August TBA, 2018 in the Talley Ballroom from 10 AM – 12 PM. .
The Information Fair brings numerous on and off campus resources to a central location.

Staff from the Social Security Administration will visit campus to process social security number applications on time and location TBA. More information will be provided by OIS before the start of OIS check-ins. Students wishing to meet with Social Security representatives must register for an appointment through the OIS website. A link to register will be available in July. Students must have a job offer letter in order to apply for a Social Security number.

Refer to the OIS Fall 2018 Orientation Calendar for more information on all OIS orientation activities.

ECE New Student Orientation (PhD and MS):
The Electrical and Computer Engineering Fall Orientation for Incoming Students will be held (time and date tbd) in (location tbd).

ECE Orientation for new PhD students will be held (time, date and location tbd). More information will be sent out to students closer to the start of Fall semester.


College of Engineering TA Training for new Teaching Assistants:

All new TAs are required to attend the Survival Skills training session on (date and time tbd).

A separate email will be sent to all new TAs with additional information.


Fall 2018 classes begin Wednesday, August 22 2018.

Spring Orientation Events:
1. Graduate School Orientation
2. Office of International Services (OIS) Orientation: https://internationalservices.ncsu.edu/future-students/orientation-

Graduate School Orientation:
The Graduate School New Graduate Student Orientation is a required online event. The online orientation will be open from TBA. It will take approximately two hours to complete all the components. The orientation can be completed at on your own pace. The online orientation includes important videos, links, and other resources. Your participation will be recorded when you submit your orientation checklist after completing the on line components.
Instructions to access online orientation beginning TBA:
1. Log into Moodle using your UNITY ID (not your Student ID number; your UNITY ID typically includes your first initial and last name) and password. Moodle is the learning management system used by NC State.

https://moodle-projects.wolfware.ncsu.edu/course/view.php?id=2144

2. Click on the “Projects” tab. Here you should see New Graduate Student Online Orientation, Semester, year.


Your progress will be tracked automatically. To the right of each resource, you should see a small check box (like this: ).  This check box is meant to help you ensure that you've completed all the required modules.  Once you've completed a module, the check box should feature a check (like this: .) 

 

To complete New Graduate Student Online Orientation, ensure that all resources that you're required to view have checked boxes (like this: ).  Also, make sure to complete the required final quiz.

 

In order to avoid a registration hold being placed on your account, please complete all modules and provide your feedback by the indicated date.


Office of International Services (OIS) Orientation:
The Office of International Services Spring Orientation for New International Graduate Students  https://internationalservices.ncsu.edu/future-students/orientation-7/
OIS Orientation is mandatory for all new international graduate students (F-1 and J-1 visas).

Please see the Social Security page  for more information on how to apply for a Social Security number. Students must have a job offer letter in order to apply for a Social Security number. In late January, OIS will provide transportation to the Social Security Office for students with job offers to apply for a SSN. Please visit MyECE for SSN letter instructions.

Refer to the OIS Orientation Calendar for more information on all OIS orientation activities.

Enrollment Deadlines

Graduate School Academic Calendar
Registration & Records Academic Calendars

Fall 2018 

Wednesday, August 22, 2018

·  First day of Fall Semester 2018 classes

Tuesday, August 28, 2018

·  Last day to add a course without the permission of the instructor

Wednesday, September 5 , 2018

·  Census Day

·  Last day to enroll (register) or to add a course

·  Last day to drop a course, or to change from credit to audit with tuition adjustment

·  5:00pm GSSP (Graduate Student Support Plan) minimum registration requirement deadline - Student must meet minimum registration requirement by 5:00pm on this date and continue to be a full-time student throughout the semester. Student must have a qualifying appointment with an effective date of Census Day or earlier to be eligible for tuition.

·  Deadline for residency reclassification application for the Fall semester

Friday, October 19, 2018   

 

                   ·      Drop/Revision Deadline  

               

·        Last day to withdraw or drop a course without a grade (W grades will be assigned for any drops after this date)

·        Last day to change from credit to audit

·        Last day to change to credit only 

Wednesday, October TBA, 2018

                    

·  Enrollment (Registration) begins for the 2018 Spring and Summer terms


Wednesday, November 7, 2018

·  Apply to Graduate Deadline for the Fall 2017 semester

·  Date by which a thesis or dissertation student must unconditionally pass the final exam & have the ETD review in order to graduate at the end of the current semester

November TBA, 2018

                Late Registration Deadline - Continuing students who are not enrolled for at least 1 class for Spring 2018  will be charged a $100 Late Registration fee.

December TBA, 2018

                Tuition Due Date if students enroll before this date.

December TBA, 2018, 

                ECE Commencement at Reynold's Coliseum, 2411 Dunn Ave, Raleigh, NC 27606

December TBA, 2018, 8:30 am

                 Graduation Day: The date degrees are conferred for the current semester


Spring 2018

Friday, January 5, 2018

                Spring Orientation for New International Students

Monday, January 8, 2018

                First day of Spring 2017 classes

Friday, January 12, 2018

                Last day to add a course without permission of instructor

Monday, January 22, 2018

    • Census Day
    • Last day to enroll (register) or to add a course
    • Last day to drop a course, or to change from credit to audit with tuition adjustment
    • 5:00pm GSSP (Graduate Student Support Plan) Minimum Registration Requirement Deadline - Student must meet minimum registration requirement by 5:00pm on this date and continue to be a full-time student throughout the semester. Student must have a qualifying appointment with an effective date of Census Day or earlier to be eligible for tuition.
    • Spring GSSP insurance deadline - All graduate appointments must be approved in the system in order for students to be enrolled on the GSSP insurance plan through Student Blue (BCBS). For appointments entered after this date, students will stay on the University Mandatory Insurance Plan through BCBS.
    • Deadline for residency reclassification application for the Spring semester
    • Deadline for the ECE Graduate Office to submit an academic course load waiver for a student for the Spring term
Monday, March 12, 2018

    • Last day to withdraw or drop a course without a W grade (W grades will be assigned for any drops after this date)
    • Last day to change from credit to audit
    • Last day to change to credit only

Wednesday, March 21, 2018

               Enrollment (Registration) for Fall 2018 begins

Friday, March 30, 2018

                Apply to Graduate Deadline for the Spring 2018 semester

Thursday, May 10, 2018 2:00 PM

                ECE Commencement  - Reynold's Coliseum

Saturday, May 12, 2018

                Graduation Day: The date degrees are conferred for the current semester

Enrollment Information

As a new, incoming student you will see an Enrollment Advising Hold in your MyPack Portal preventing you from enrolling (registering) for classes for the first time. The ECE Graduate Office must clear your hold before you will be able access the online course registration system. You can find more information about how to enroll (register) for courses through the Registration & Records Courses, Class Search and Enrollment Resources webpage. Refer to the Registrar’s Guide to Enrollment for assistance enrolling in classes.

It is your responsibility to enroll in courses. Please note: There is a last day to add a course without permission of instructor, see calendars above for the dates. What does this mean? After the specified date, you will need to have written permission from the course instructor to enroll in the course, and will have to be manually enrolled in the course by the ECE Graduate Office. If you are an international student, or will receive departmental funding in the form of a teaching assistantship, research assistantship or fellowship, you must be enrolled full-time (minimum of 9 credit hours) before Census Day. Census Day is also the final date in the semester to drop a course with a tuition adjustment.

Refer to these calendars to keep track of important dates and deadlines:
Degree Requirements
Advising is not required prior to enrolling in courses. Refer to the ECE Graduate Degrees Information webpage, as well as the ECE Graduate Student Handbook and the sample Graduate Plans of Work for information regarding which courses to take.
  • MS-EE and MS-CPE students: The ECE Course Details & Specialty Areas document notes the specialty areas in EE and CPE and which courses to take in a given specialty area. The EE and CPE Requirements links on the Graduate Degrees webpage MS & PhD tabs outline program requirements and include Plan of Work worksheets to help you plan which courses to take to satisfy degree requirements.
  • MS-CNE students: Refer to the Master’s in Computer Networking website for guidance in course selection and to view sample Plans of Work.
  • MS-EPSE students: Select courses from the graduate courses listed on the MS-EPSE website.

Important Notes on Enrollment:
  • First semester graduate students:
    • Are required to take ECE 600 ECE Graduate Orientation - see below*
    • First semester Master's degree student cannot enroll in research or independent study credits
    • First semester PhD student may enroll in research credits but not independent study credits
    • Cannot enroll in distance education (online) courses
  • Students generally must enroll in 9 credit hours to be considered full-time, and 4.5 credit hours to be considered half-time.
  • International students must be enrolled full-time
  • Students receiving departmental financial support (TA, RA) must be enrolled full-time
  • Continuous Enrollment is required.  The Graduate School’s continuous enrollment policy requires students to enroll every Fall and Spring semester from the date of admission and for the duration of their program. The Graduate School will only allow an exception to this policy if the student requests an official Leave of Absence. Summer registration is only required for those admitted for a Summer session.
  • Advising is not required prior to enrolling in courses. Refer to the ECE Graduate Degrees Information webpage, the ECE Course Details & Specialty Areas and Plan of Work worksheets, as well as the ECE Graduate Student Handbook and the sample Graduate Plans of Work for information regarding which courses to take.
  • You will not be able to enroll in any classes if you have a hold on your account. Clear all holds before you try to enroll. The Graduate Office can only clear Advising holds- we cannot clear holds from the Cashier's Office.
  • The Schedule of Courses and Course Catalog are available via the Registration & Records Courses webpage. Graduate-level ECE courses are 500-level and above.
  • *Every incoming EE, CPE and CNE graduate student must enroll in ECE 600 during the first semester. This course is mandatory. We will waive ECE 600 for previous NC State students.
    • On-campus students: enroll in ECE 600-001 in Fall semester
    • Engineering Online distance track students: enroll in ECE 600-601 in Fall or Spring semester, whichever is your first semester in the program
  • Log into the MyPack Portal to enroll in courses. Log into your MyPack Portal using your Unity ID and password (this is different than the 9-digit Student ID number you have been assigned). Refer to this website for more information on your Unity ID.
  • Audit (AU) hours do not contribute towards fulfilling full-time enrollment since they carry zero credit hours
  • Online students enroll in courses through the Engineering Online (EOL) website. Refer to the Engineering Online Course Registration webpage.

International Students

Office of International Services website for Current Students
Incoming students who are neither US citizens, US nationals, or permanent residents are required to attend OIS orientation described in the link above.

English as a Second Language Courses
International students can attend English as a Second Language courses for credit, 5-week Summer intensive English courses, and free Conversation and Pronunciation classes. More information can be found on the English as a Second Language website.

SPEAK (Speaking Proficiency English Assessment Kit) Test
Information on the SPEAK test can be found here.
If you are an international graduate student for whom English is a second language, the ECE Department would like to hire you as a Teaching Assistant, and you scored below 26 on the Speaking Section of the TOEFL iBT, or below 7.0 on the Speaking Section of the IELTS, you will need to take the SPEAK Test. Contact the ECE Graduate Office at ecegradoffice@ncsu.edu to request to make an appointment to take the SPEAK Test. Students must wait five months between tests.

NCSU Email Address, Student ID & Unity ID

Official university email is always sent to your UnityID@ncsu.edu email address. The ECE Department will only email you via this email address. Applicants will receive their 9-digit NCSU Student ID Number from the NC State University Graduate School after submitting the online application and paying the application fee. Refer to the Office of Information Technology (OIT) website for more information on your Unity and Campus IDs.

Applicants will receive their Unity ID and password information in their final admission letter from the Graduate School. The decision letter will be available through the online application; applicants must log in using the personal identification number (PIN) and password received through email when the applicant account was created.


Assistantship, Fellowship and Financial Aid Payments

Students receiving a Teaching Assistantship (TA) or Research Assistantship (RA) should refer to The Graduate School's Fellowship Stipend Payment Schedule. The Assistantship Terms & Conditions includes information on the appointment start and end dates and the stipend amount. Paychecks are issued bi-weekly.

TAs, and RAs: Students must enroll in Direct Deposit through “Employee Self Service” via the MyPack Portal in order to receive their Teaching or Research Assistantship stipend. Failure to do so will result in a delay in the payment of the stipend. Refer to the Human Resources For Students webpage for new employee instructions, payroll taxes and direct deposit information, and the bi-weekly payroll schedule.

Fellowship and Financial Aid Recipients: Students must enroll in Direct Deposit through “Student Self Service” via the MyPack Portal in order to receive their Fellowship award or Financial Aid payment. Information regarding Direct Deposit enrollment in Student Self Service is available on the Cashier's Office Direct Deposit webpage.

Foreign national students receiving a TA, RA or Fellowship must meet with the Foreign National Taxation Office to complete a tax assessment and to sign appropriate tax forms. For more information regarding payroll and taxation of foreign nationals, please see the New Foreign National Employment website.

Tuition and Fees

The Cashier's Office contains information on Tuition & Fees.

Students on an assistantship will have full tuition and health insurance paid by the Graduate Student Support Plan (GSSP), as long as they are eligible for GSSP support, but are required to pay the fees. If you have not been offered an assistantship and signed the Assistantship Terms & Conditions by the time tuition & fees are due, you will be responsible for paying your full bill. If you are granted an assistantship before the first day of classes, it is possible you will qualify for GSSP. The tuition and health insurance you have paid, that will now be covered by GSSP, will be refunded to your student account in the Cashier's Office. Contact the Cashier's Office directly with any questions about your bill.


North Carolina In-State Residency

To obtain Residency for Tuition Purposes, refer to the Residency for Tuition Purposes website.
Refer to the North Carolina Residency Handout to determine if you qualify as a legal North Carolina Resident.

US Citizens and permanent residents are strongly encouraged to apply for North Carolina Residency for tuition purposes as soon as possible. International students not in F-1 immigration status may also be eligible to apply for in-state residency. Refer to "Specific Exceptions" section on the graduate school's resident website for more information. Even if you are receiving a departmental assistantship and are not paying your own tuition, it is important to the ECE Department and The Graduate School that you apply for North Carolina Residency. The difference between NC resident tuition and non-resident tuition for a full-time graduate student is approximately $6,000 per semester.

Students who are eligible to obtain In-State Residency should refer to the Graduate School's Residency for Tuition Purposes webpage. The forms and procedures explained on this page are intended primarily for students who are currently enrolled as non-resident students for tuition purposes but who are desiring to seek a change in tuition residency classification to in-state status. The Graduate School's Residency Officer handles all residency reclassification requests. Contact the Residency Officer via email at: residency-officer@ncsu.edu.


On-Campus Employment

The Career Development Center offers information about on-campus jobs, internships and career fairs. The ECE Department funds students through Fellowships, Teaching Assistant appointments and Research Assistant appointments. All applicants are considered for these types of funding. For more information visit the Graduate School Financial Support webpage. International students should review the OIS regulations on employmentThe wide variety of jobs available to students at NCSU are listed on the Campus Enterprises website.


Campus Resources

ECE Department Resources
Enrollment Resources
Graduate School Resources
Health Insurance and Graduate Student Support Plan (GSSP)
Other Campus Resources


Health Insurance

Student Health Center Insurance & Billing Information.

Students who are eligible for the Graduate Student Support Plan (GSSP) will have health insurance provided through the GSSP.


Official Transcripts

NC State University requires incoming students to submit one official transcript from each college or university attended. Each transcript must include all courses completed and the degrees and dates awarded. An official translation is required for non-English transcripts. All complete, official transcripts must be submitted to the Graduate School no later than the last day of classes of the first semester of enrollment.

Mail official transcripts to the Graduate School Admissions Office at this mailing address:
Graduate School Admissions Office
North Carolina State University
1020 Main Campus Drive
Campus Box 7102
Raleigh, NC 27695
USA


Personal Contact Information

You must keep your Contact Information up to date in your MyPack Portal at all times. Your Permanent/Parent Address is your Hometown address. Your Home/Mailing Address and your Physical Address are your current United States address.  The Diploma Address is where you would like your diploma sent to. Update these every time you move. Keep your Emergency Contact information updated.


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