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ILL Access & Policy

PLEASE NOTE THAT IF YOU ARE UNABLE TO LOGIN, OR IF YOU HAVE FORGOTTEN YOUR USERNAME, YOU WILL NEED TO CREATE A NEW ACCOUNT. Your new account will then be merged with the old one.

The directions for setting up a new account follow, and are also demonstrated in this 57 second video.

Eligibility

This service is available to all currently enrolled New College students, staff, and faculty. Providing your 14 digit NCF ID number (begins with either 205 or 211) on the form certifies your eligibility.

Copyright Restrictions

The copyright law of the United States (Title 17, United States Code) governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "Fair Use", that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying or scanning request if, in its judgment, fulfillment of the order would involve violation of copyright law.

Registration

First-time ILLiad users must register in order to access the database. Registration provides the following benefits:

  • you will not have to supply personal information again when making future requests;
  • your e-mail and regular mail addresses are placed on file with Interlibrary Loan enabling us to promptly communicate with you; and
  • specifying a unique username and password will provide secure access to information about current and past ILL requests.

During registration, you will be asked to choose a Username and Password. You will use this Username and Password when logging on to the ILLiad system in the future. Given their importance, you may wish to make a note of your user name and password and retain them in a safe location. Here are a few tips:

  • user name: choose anything you like, such as your name, abbreviations, or an alphanumeric code;
  • password: Choose anything you like, but we recommend that you follow good security practice and choose a password that is different from those you use to access other systems. ILLiad will encrypt your password, so it will remain secure. Only you will know your password.

Other information needed for registration:

  • You must specify your home campus as new College when registering to use ILLiad.
  • If you specify a campus address as your address of record, please be certain that you provide the accurate mail code.
  • All patrons must provide an email address for notification purposes.

How long will I wait for materials I have requested?

Typically, material owned by one of the USF campuses is available within 3-5 business days (assuming the material is on the shelf and not checked out to another patron).

When it is necessary to obtain materials from non-USF institutions, the wait is approximately 2-4 weeks. Your request is processed within 24-hours of receipt -- the delay is incurred while awaiting action by the lending library, over whom we have no control.

How am I notified when my materials arrive?

When materials arrive, we immediately send an email message to ensure prompt notification.

How do I obtain my ILL materials and where do I return them?

Articles

Electronic articles will be sent to your ILLiad account. They can be accessed for 30 days. You may print them.

Patrons providing a campus address will receive print articles via campus mail should they choose to do so. Patrons lacking a campus address may collect their articles at the circulation desk.

Loans

Incoming loans are held at the library's circulation desk under your last name. A current NCF ID card is absolutely necessary to check-out ILL materials -- no exceptions. Each lending library has the right to restrict the use of materials to "in-house use only". This may be due in part to rarity, frailty or other extenuating circumstances.

Returns

Materials borrowed must be returned to the circulation desk of your home campus library. Do not use book drops--this includes book drops inside the building proper. Do not remove the band/label from the item you have borrowed. Understanding these distinctions is a matter of adhering to the instructions on the informational band/label and this policy statement. It is your responsibility to observe and adhere to these restrictions. Failure to adhere to the lending library's rules may jeopardize YOUR future borrowing privileges.

Loan Periods

Loan periods vary and are assigned by the lending institution. Additionally, materials are subject to recall by the lender at any time. Overdue fines on borrowed materials are particularly steep (see below). It is your responsibility to be aware of your material's due dates.

In most cases, patrons will have a three (3) week loan period; no renewals are permitted. However, the lending institution may restrict loan periods and/or conditions of use (e.g. library use only, etc.). We must abide by these conditions.

Overdue Fines and Penalties

Interlibrary Loan is a privilege that relies heavily on a good relationship with the lending libraries. Late return of books can damage our relationship with the lending libraries and jeopardize our ability to borrow items in the future. The following will occur when materials are overdue:

  • Three (3) days overdue: email notification is sent to you;
  • Five (5) days overdue: another email notification is sent to you;
  • Seven (7) days overdue: you are blocked from using ILLiad, ALL library privileges are blocked, and you are billed a non-refundable $10.00 overdue fine.  (Note: for UBorrow overdues your library privileges are blocked and you are billed a non-refundable $10.00 overdue fine at forty (40) days overdue.)  Once the loan is returned and the fine paid, your privileges will usually be restored, except for repeat offenders (see below).
  • Thirty (30) days overdue: you are billed for the items replacement cost as determined by the lending library. All replacement costs are non-refundable and all library privileges are revoked until fines are paid.
  • Repeat offenders: Interlibrary loan service may be suspended to individuals whose borrowing privileges have been blocked more than once. Suspension may remain in effect for a semester. Patrons who have been suspended may request re-instatement of privileges by petitioning library administration.

Please understand that compliance with an item's due date is your responsibility. Any attempts we make to contact you are a courtesy and our failure to do so does not release you from your responsibility to return the materials on time.

Are there restrictions on what I can borrow?

The NCF Library adheres to a National Interlibrary Loan Code (1993) that places some restrictions on the materials we can borrow. We do not borrow the following:

  • textbooks used in course work;
  • non-circulating materials (reference books, rare books, etc.);
  • items that will be placed on reserve;
  • periodicals (i.e. entire issues);
  • genealogical materials;
  • computer software;
  • non-circulating theses and dissertations; and
  • items available in our collection or accessible electronically to NCF patrons

Due to the heavy demand for audiovisual material, videos will only be available for pickup for a short period of time (approximately 5 days) and will be lent to patrons for a similarly abbreviated time period, not to exceed 7 days without prior arrangements.

Can I do anything to speed the process?

We work very hard to minimize your wait for needed materials, but you can assist in several important areas:

  • do not use abbreviations unless the source of the citation uses them;
  • obtain complete citations from standard bibliographic sources (i.e. indexes, bibliographies, library catalogs, etc.) and make a note of the source in your request; and
  • check the library catalog first -- the number one reason for unnecessary delay is that the material is owned by the Cook Library.

Is there a cost for the service?

While there is normally no cost to you, please keep in mind that we do incur costs on many items. Articles provided by commercial document delivery services (the speediest means available) typically cost from $18-23.00 each. Book loans average $7.00 each but may rise to over $50.00 per loan from some institutions.

Is there a restriction on the number of requests I can submit?

No, but please remember that book loan periods are limited to 21 days with an option to re-request; schedule your research accordingly.