The NAA Community comprises general members, members of the executive and advisory board. It is expected that all the members of the executive board and the advisory board within the NAA Community will behave towards one another with integrity, fairness, impartiality and compassion and that they will perform their duties as efficiently and consciously as possible.
This code of conduct establishes standard of behaviour expected of NAA’s executive members and the advisors and is a guide to resolving ethical issues for those who work in the NAA Community. While there is no set of rules capable of providing answers to all the ethical questions, which arise, a code provides a framework for appropriate conduct in a variety of context.
Executive members should strive to perform their duties allocated by the executive committee diligently, impartially, conscientiously and in a professional manner to the best of their ability.
Executive members should avoid any financial or other interest or undertaking that could directly or indirectly compromise the performance of their duties and responsibilities. Any financial or other interests should be only in the benefit of the entire organization rather than of an individual.
While executive member, as a member of the community have right to make public comment and to enter into public debate or political and social issues, there may be circumstances in which they should clearly indicate that their comments are bring made in a private capacity and should NOT be attributed as official comment of the organization.
Executive members have access to the NAA’s official documents and information; they need to maintain confidentiality and privacy of that information in order to protect individuals concerned and to ensure the efficiency and effectiveness of the operation of the organization.
In general executive members should only disclose official information when required to do so by law, when the need arises as part of their normal duties, where they are called upon to give evidence in court or where the information has been officially approved for release.
Considering the confidentiality and privacy of the organization all the executive members are required to inform the executive committee about their involvement with any other similar Nepalese organizations in Australia. In cases where the executive member has already been a member of such organizations he/she must inform the executive committee within three months.
It is very important that all the executive members realize the importance of being punctual in all the meetings and functions organized by the organization.
In circumstances where the executive members are running late or cannot attend a meeting or a function they are required to notify either general secretary or the secretary well in advance.
If an executive member is not present in regular meetings without notifying the designated officers for two consecutive meetings, a warning will be sent to the member by the executive team. If he/she is absent for a third consecutive meeting, he/she will be automatically expelled from the executive committee with no further communication. Such executive member would then remain as a general member.
Each executive member must be responsible and committed for the tasks and duties allocated to him/her by the executive committee meeting through mutual agreement between the member and the committee.
In case where the executive member cannot perform the duty because of various circumstances he/she should inform the executive committee via email or in the meeting without delay.
The executive committee will then allocate the responsibility to another executive member.
Also, please note that this code of conduct may be amended if need be by the executive committee at any time.
All official communications of NAA with other organisations or external people must be made via the official email address of the organisation.
President, General Secretary and the Secretary will be provided with an official email address of NAA which must be used at all times when communicating with external parties such as other Nepalese organisations, Australian Government Departments and Agencies, etc.
Formal contacts should not be made via personal or work email address.
The newsletter subscribers’ database of NAA must not be used by any members for their personal or business purpose.
This code of conduct is a set of guidelines on ethical behaviour for all the executive members of Nepalese Australian Association. Breaches of some aspects of this code may be raised in the meeting and result in disciplinary action against the member. The disciplinary action may be warning or expulsion from the committee. The decision to expel can be made only by a two third majority of the executive committee members.
Please note that this code of conduct may be amended if need be by the executive committee at any time.