Student Activities FAQ

Q.  How do I know who my club/organization's Student Activities Advisor is?
A.  The list is available here.

Q.  Where can I find the Event Approval Form?
A.  The Event Approval Form can be found and submitted through the Student Activities web page or by clicking here and going to the the Forms section.

Q. If I am just holding a meeting do I have to fill out an Event Approval Form?
A. Yes.  Clubs and organizations must complete the Event Approval Form for all events, whether they be a large scale program or a small executive board meeting.

Q. How soon prior to an event should I submit my Event Approval Form?
A. Event Approval Forms should be submitted at least two weeks prior to the planned date of the event. This allows for Student Activities staff to process the form and reserve requested spaces.
Q.  What if my event includes the sale of alcohol to those 21 years and older?
A.  You MUST meet with your Student Activities Advisor at least a month prior to the event.

Q. How do I know when my event is approved?
A. You will receive an email from your Student Activities Advisor upon the approval of your event.  If your event is not approved, you will also be notified by your Student Activities Advisor.
Q. How do I publicize my event?
A.  Your Event Approval Form will result in the event being posted on the Cardinal Calender.  For traditional sized posters, please bring twenty-six (26) copies to the Student Activities Office.  These posters will in turn be posted on campus and in the residence halls.  Please DO NOT post fliers on your own and/or in unauthorized locations.  This may result in the loss of your club or organizations ability to display publicity. 
For large posters to be hung in the Atrium, contact Fran Rogers in the library.  These posters must then be approved by the Student Activities Office.  Space to hang posters in the Atrium is on a first come, first serve basis.  Each club and organization may only display one (1) large poster in the Atrium at a time.

Q. How do I publicize my event in the Cardinal Connection newsletter?
A. To have your event listed in the Cardinal Connection newsletter you must email your text to Meghan Kenney at  Your advertisement must be submitted in the form of a Word document and cannot contain pictures or word art. 

Q.  How can I have my event listed in the Cardinal Column?
A.  The Cardinal Column is typically reserved for large scale, campus wide, programs.  If your event meets these criteria, there is a possibility it can be listed in the Cardinal Column.  You must submit the following form - Cardinal Column Posting - and attach the advertisement in the form of a Google document in the space provided on the form.  It is at the discretion of your Student Activities Advisor whether the advertisement will be posted and you will be notified as to whether it has been approved or not approved. 

Q.  How can I get my event listed on the flat screen televisions?
A.  Email your Student Activities Advisor your advertisement in the form of a PowerPoint slide.

Q. When do I submit my Event Evaluation Form?
A. Clubs and Organizations must complete and submit the Event Evaluation Form within three (3) of an events conclusion. Failure to do so will resort in a consequence.

Q. How do I submit my Event Evaluation Form?
A. The Event Evaluation Form can be found and submitted through the Student Activities web page or by clicking here and going to the Forms section.

Q. Why do I sometimes not get the room I request?
A.  Due to high volume of requests for the limited spaces available on campus, Student Activities is sometimes unable to reserve the space you request.  However, if the space you requested in unavailable Student Activities will place your event in an available comparable room.  If your event is contingent upon a specific space, Student Activities Advisors will be in contact with you via email to explore other options. 

Q. What should I do if someone is in the room I reserved?
A. If someone is using a room during the time that you reserved and had confirmed through your Student Activities Advisor please contact the Student Activities Office if it is during business hours (Monday - Friday 8:30am - 4:30pm) or Public Safety after business hours and on weekends.