Vendor Application

To download the Vendor Application, please click on:  Choc Fest Appl 2019 in Word Format or Choc Fest Appl 2018 in PDF format at the bottom of the page. 

McLean Chocolate Festival



Name and Address of Business/Organization: (please print legibly)

Name of Business/Organization:____________________________________________________

Address:  ______________________________________________________________________


Point of Contact and Telephone Number:

Name: ______________________________________________________________

Phone Number: Business (         )__________________   5:00 a.m. number to call in case of weather emergency

Best time to call Business number: ____________________

Email Address: _____________________________________________________________

Will you require electricity: ______ Yes    _______No

Number of spaces required: (please circle)            1 @ $75.00                  2 @ $ 150.00                 

If more spaces become available would you be interested in obtaining another space?  If so, how many? ____________

Number of Employees working the Festival:   ______________ 

City/County of Fairfax Business License Number:_______________________________________________

Type of Products available to sell (include brief description) and intended sale price:








Where are the products made? ___________________________________________________________

Are the facilities approved by the local Health Department?   ___________ Yes        ___________No

Liability Insurance Policy Number:  ______________________________________

Insurance Carrier  ____________________________________ 

We have read and understand the rules and regulations of this event and agree to indemnify and hold harmless McLean Rotary Club, its Officers, Directors, Agents, McLean Community Center, employees, and volunteers from and against any and all costs (including reasonable attorney fees), losses, damages, liability claims, or causes of action in any way resulting from acts or omissions of McLean Rotary Club, in connection with or in any way related to the event for which this application is being made.  We are enclosing a check, payable to McLean Rotary Club, for $75 for each space requested and understand that this payment will be non-refundable after November 2, 2018.  McLean Rotary Club will reimburse each vendor $0.75 of each Taste Ticket collected.

Signed: _______________________________________                 

Printed Name:  ___________________________________________

I have read and agree to comply with the McLean Chocolate Festival 2019 Rules and Regulations.

Dated:  _____________________________________     Title: ___________________________________________________ 

                 Please mail completed application and space fee to:               

McLean Rotary Club
PO Box 561
McLean, VA 22101

Questions may be directed to Jan Auerbach at

Table Reservation Policy:

Up to two tables per vendor.  Please note if you would like additional space.  Additional space requests will be processed based on availability after the closing date of October 31, 2018.  Requests will be processed as soon as possible.


Jul 16, 2018, 3:49 PM
Jul 16, 2018, 3:58 PM
Jul 16, 2018, 3:51 PM