To change the default time zone and other settings, follow these steps:
Yes, by default, Google Calendar displays a pop-up reminder 10 minutes before an event. You change the reminder time by editing the settings for your calendar.
To receive event pop-up reminders, make sure your Calendar window is open.
Yes, you can specify a custom number of days. Click the Gear menu > Calendar settings in the upper-right corner of you Calendar window. On the General tab, select a number of days in the Custom view drop-down list.
No, this view isn't available.
Yes, you can view two time zones in Google Calendar. To add another time zone to your calendar view, click the Gear menu > Calendar settings. On the General tab, under Your current time zone, click Show an additional time zone and select another time zone in the Additional time zone list.
Yes, you can invite any mailing list (group) in our corporate directory to a meeting. Each member of the group will receive an email invitation. Note, however, that the email invitation won’t show all the members of the group. Also, the group members will appear in the invitation on each attendee’s calendar only if you have permission to view the group’s member list.
Yes, you can send meeting invitations to any email address.
Your Google Apps administrator has set default notifications. You can add or change reminders, and choose whether to receive a pop-up notification or an email notification:
Yes, open the event details to see who has accepted your invitation.
The maximum number of invitees is 500.
Yes, Google Calendar fully supports recurring meetings. To set one up, in your meeting invitation, select an option in the Repeats drop-down list.
As the meeting host, can I change the schedule by dragging the meeting to a new time on my calendar?
Yes, if you drag the meeting to another time, Google Calendar will ask you if you want to notify your guests.
Yes. Add your first guest to the event. This displays a Make some attendees optional link. Click the link, and you'll be able to select which guests are optional.
Your past events remain on your calendar forever, unless you delete them. If you want to view past events, make sure you wait a few seconds for Google Calendar to retrieve them for the date you select.
Yes, but only if you don't let attendees edit the invitation (don't select the Guests can modify event check box). Note that, as the host, you always can edit the invitation, the links won't appear as "live" on your own calendar. However, you'll see the live links in the event confirmation message you receive.
To create a link to a website in the event description, simply type the URL, such as http://www.google.com.
You can also create linked text by using HTML tags. For example, to create the link Product Info, you would use HTML code in the format <a href="www.some-url.com">Product Info</a>. If the HTML code is valid, Google Calendar hides the HTML when you save the event (but shows the text "Product Info"). It then creates the link in the invitation that attendees receive.
Yes. Open the instance that you want to edit, make your changes, and click Save. Google Calendar then asks you whether you want to apply your changes to just the selected meeting, all meetings, or all meetings moving forward.
Yes, Google Calendar has privacy settings. In the event details, select Private so only others with Make changes to events privileges (or higher) for your calendar can see the event and its details.
Yes. The best way to do this is by enabling the Event attachments lab in your Calendar Settings. After that, an Add attachment link becomes available. Click the link to either attach a Google Doc or upload any other type of file from your computer or network (such as a Microsoft Office document, PDF, and so on). Note that you have to share any Google Doc you attach with guests for them to view the attachment.
If someone who is using Outlook/Exchange sends me an invitation with a file attachment, will I get the attachment?
Yes, you'll still get the attachment in the email invitation you receive. However, the attachment won't appear in the event on your calendar.
I gave another employee access to my Memo, Outlook/Exchange, Zimbra calendar. Can this employee automatically access my Google Calendar after the migration?
Another employee's access to your calendar does not migrate automatically to your Google calendar. However, you can easily re-establish access by sharing your calendar. For details, see the Calendar Setup document.
Your Google Apps administrator has set default calendar sharing. However, you can make your own calendar sharing settings with a variety of options.
If you share your calendar with everyone at Maricopa, you can specify whether they can see only free/busy information or all event details. You can also share your calendar with specific people at Maricopa, and can give them one of the following levels of access:
If I want to access another employee's calendar, such as my manager, does that person need to give me permission?
Yes, if you want to access another employee's calendar, that person must give you permission, by editing the settings for the calendar.
If someone shares his or her calendar with me, can I receive notifications when attendees accept invitations to that person's events?Yes, you can set up notifications for a shared calendar. However, by default, notifications are turned off. Here's how to turn them on:
Yes, you can hide the calendar by clicking it in your list of calendars on the left of your calendar view.
Not directly, but there's an easy workaround. First, open the invitation and, in the top left of the invitation under Going?, select Maybe (if the event details do not open, click more details >>. Then do one of the following:
Yes, if the meeting host selected the option to allow guests to invite others. If so, in your meeting invitation, click more details >> and in the event details, click Add guests, type the address to which you want to forward the invitation, and then click Save.
Google Calendar will ask you if you want to send an invitation to the
new guest. The new guest will then always receive updates to the
meeting from the host.
If someone outside of Maricopa sends me an invitation from another type of calendar, can I accept the invitation on my Google calendar?
Yes, in most cases, you can. If possible, Google Calendar inserts an Add to Calendar link in the invitation. Simply click the link, and the invitation is added to your Google calendar. Otherwise, if the invitation is in the standard .ics format (such as Microsoft Outlook invitations), you can download the .ics file and upload it to Google Calendar.
By default, invitation replies are turned off in Google Calendar. You can turn them on by editing your calendar settings. For details, see the Calendar Setup document.