Other Google features (i.e. Google Docs, Google Sites, Google Plus) will be addressed after the initial implementation. Although employees may see and have access to these additional applications, these apps are not being set up, configured, tested, or supported at this time
Sounds simple enough. Well . . . .
This lends itself to an interesting situation. For Faculty, and other Employees, who teach at one of our colleges, Students may choose to use their instructor's Student Gmail account instead of their Employee Gmail alias which can be found in the student Gmail directory. It is vital that instructors receive students' class questions and information in their Employee Gmail account since those messages are considered “business.” In order for Employees to respond from their Employee accounts, Employees must therefore forward their Student mail to their Employee account.
So, it is best practice to create filters in your Student Google account to forward mail from your students into your Employee Google account so you can conduct your Employee correspondence from your Employee account.
Will end-users continue to have the choice to manage (create, reply, forward, view, delete, etc.) their mail from Microsoft Outlook, SeaMonkey, Entourage, Thunderbird, etc.?No. Employees are to use Google Mail with its web interface. However, each college may decide to support other mail clients.
If I send an attachment, such as a Word Doc or Excel Spreadsheet, will the recipients see it with the same formatting and functionality as when I created it?
The recipients will see two choices when opening an email: View and Download. If they choose View, the file will open in Google Docs, which works for basic tasks, but formatting can be lost and depending on the types of pictures, imagaes may be changed or lost. Excel Spreadsheets can be of more concern, since pivot tables and many formulas don't function in Google Docs. If you wish to ensure that formatting and functionality works as intended, please ask the recipient to click Download instead and then open the file using the proper program.
These system lists will be moved over and can be used as regular distribution lists (called groups) in Google. Owners will be able to edit their own lists.
Personal lists will need to be re-created by each user within their account Contacts area.
Will the PAT Tool continue to be used for tracking email storage, changing passwords, updating directory information, etc.?For email storage: No.
For changing passwords:Yes.
For updating directory information:Yes.
How will G-Mail interface with the Maricopa Administrative Systems such as HRMS, SIS, CFS, BlackBoard, etc.?The same way our current email works.
Will employees (i.e. faculty) be allowed to create Maricopa-related web sites within their G-Mail account?This topic is outside of the scope of the initial implementation of Google Mail and Calendar.
Will Maricopa support configuring G-Mail settings to access mail from home, cell phones, cox.net, etc.?Yes. “Checklist” before moving over. (You may have to refresh this page when you get there.)
Here is more Migration Information.
Other Google features (i.e. Google Docs, Google Sites, Google Plus) will be addressed after the initial implementation. Although employees may see and have access to these additional applicationss, these apps are not being set up, configured, tested, or supported at this time.
Maricopa recommends using the Web interface for Google Apps. Some features of the Google email and calendaring platform will work best for those who use the Google web interface. Rio Salado, Gateway, and Estrella Mountain IT staff are reviewing the use of MS Outlook with Google Apps and may support continued use of MS Outlook for their colleges, but you should watch for announcements from your college IT and support teams to be sure you know their strategy. For access from home or other locations off campus, it is likely that the Google Apps web interface will be the only supported option for all colleges. College IT and helpdesks may not support programs like Thunderbird or Sea Monkey for use with Google Apps as part of a strategy to simplify support requirements and reduce costs.
You should be able to begin sending and receiving mail, scheduling calendar events, and managing contacts right away, without any trouble. Becoming accustomed to Gmail's unique mail management features such a conversations and labels can take a bit longer. Within a week, however, many people find they are not only comfortable with Google Apps, but they appreciate the benefits and no longer miss their old application.
Can I open my email or calendar in new tab (not a new window)?
Yes, if you set up your browser to open links in a new window or tab.
Tip: If you want to open Google Mail or Calendar in a new tab instead of a new window, change your settings in Internet Explorer 8. Go to Tools > Internet Options > General tab > Tabs > Settings, and click Let Internet Explorer decide how pop-ups should open.
No, you can't access Google Apps for Maricopa Employees until we migrate your account to Google Apps.
Using the Google Chrome web browser, Google has a new tool that provides offline access to your most recent email messages. To enable the feature in Google Chrome, click the Gear menu in the upper-right corner of your Mail window and choose Mail settings . Then, under Offline, click Install Gmail Offline and follow the prompts.
No, you can just go to you Google Apps URL to access your email and calendar.
Improvements to the features of the email, calendar, and other Apps tools appear gradually, usually several times each month, rather than waiting for big upgrades every few years. There is a features release calendar that allows Apps users to see when new features are scheduled for release, in the near term. Sometimes features are added as "Labs" which users can activate for themselves individually, but which may be promoted to permanent parts of the software once they prove popular and useful. Occasionally a larger set of changes is made, and will be offered to users to try out as a new "style" over several months, during which any fine tuning is done before the new interface style becomes the default for all users.
Please note: Google supports the current and previous major releases of Chrome, Firefox, Internet Explorer, and Safari on a rolling basis. Each time a new version is released, they begin supporting that version and stop supporting the third-oldest version.
No. Because Google Apps runs in a web browser, you just need to use a supported browser.
The interface for both Google Apps Email and Google Calendar are available in over 50 languages. For a list of the available languages and instructions on how to set a different language, refer to the Gmail Help Center.
The current plan is to leave legacy systems available for several months after cut-over to allow users to verify that their content has been fully migrated. However, the migration plan may vary with each college; contact your College Help Desk.with questions.
The current plan is to leave legacy systems available for several months after cut-over to allow users to verify that their content has been fully migrated. However, the migration plan may vary with each college.
Yes, you can continue to send and receive email with your colleagues who have not yet been migrated.
If you work at a college, your e-mail address will change from the old memo format of first.last@<site>mail.maricopa.edu to the format of first.last@newcollegedomain, If you work at the district office, your e-mail address will not change.newcollegedomain. This account should not be used to address an individual or on business cards. This is simply a unique account name so that automated systems can recognize you without your private information.
The e-mail address you should use to address your colleagues and on your business cards is in the format of first.last@newcollegedomain,
Other addresses that may display can be in the format of first.last@oldcollegedomain (e.g. pvmail.maricopa.edu), first.last@<site>dual.maricopa.edu, or other formats depending on whether the college used a mail server other than MEMO prior to migrating to Google. These other addresses are aliases or nicknames designed to preserve delivery to old addresses during the transition phase required to migrate all colleges into Google. Eventually, these aliases will be removed from the Google directory.
Yes, you access Google Mail Labs by clicking the Gear menu > Mail settings in the upper-right corner of your Mail window. Then, click the Labs tab. Note that Google Labs are a collection of new ideas for Google features that you can try. Please be aware that these features are not officially "released" and can change, become unstable, or disappear at any time.
Currently, this will only change your profile name in Google, not your alias.