College Policies and Procedures

Academic Advisement

Every matriculated student is assigned a faculty advisor under her/his program of study. The advisor meets with each student prior to registration in order to assist with and approve course selection. The academic advisor is also available as needed throughout the semester to provide academic counseling. All non-degree seeking students will be advised through the Admissions Processing Office.


Student Responsibilities in Advising Include:

Discussing long-range plans with your advisor

Discussing a choice of major with your advisor

Making final decisions about choices concerning academic matters

Being able and willing to ask intelligent questions about your degree program

Keeping your advisor informed of changes in schedules, academic problems, change of major, etc.

Making regular appointments with your advisor and seeking help when needed

Keeping advising appointments and being on time

Gathering all decision making information before appointments

Following through on referrals

Accepting responsibility for decisions and academic choices

Academic Grievance Procedure

Students should speak with the faculty member directly or with their advisor regarding any complaint they may have about any instructor, to try and resolve the situation.

1. If a student finds that the problem was not resolved, the student should present his/her complaint in a written and signed letter given to the Program Director under which the instructor teaches. The Program Director will contact both the student and the instructor involved to try to resolve the issue. The Program Director will document and date all investigation of the complaint and all findings which will then be attached to the letter of complaint and filed. 


2. If the student feels the complaint was not resolved by the Program Director, he/she may petition the Division Chair for a meeting at which the student will present in his/her own writing a letter of complaint. The Division Chair will meet with the faculty member involved. The faculty member may write a reaction to the student complaint. The Division Chair will attempt to resolve the issue. All actions are to be put in writing, dated and attached to the letter. 


3. The student may petition the Assistant Dean of Academic Support & Retention in writing regarding the complaint if he/she feels the matter has not been resolved satisfactorily. 


4. The Assistant Dean will request all records and dated action notations regarding the dispute from the Chair and Program Director and advising file. The Assistant Dean will meet with the student and the faculty member involved to resolve the complaint. The decision of the Dean of Academic Support and Retention is final.

Academic Honesty

Manor College expects that its students will uphold the principles of truth and honesty in the performance of all academic work. Plagiarism (the unacknowledged use of another person’s words or assistance) and academic cheating (falsifying data, submitting without instructor’s approval work in one course which was done for another, actually doing another student’s work, and/or the use of any unauthorized aid) are prohibited.

Digital plagiarism (cutting, pasting and copying sections of an article written by another; downloading papers from a “paper mill” web site and submitting as work written by the student; utilizing any graphics or audio or video clips without permission; and submitting any work with an electronic source without correct citation) is strictly prohibited and a violation of fair use and intellectual property rights.

The Assistant Dean of Academic Support & Retention will be formally notified of any violations of this policy. Th penalty for the violation will be a grade of “F” for the assignment. Any subsequent violations will result in a grade of “F” for the course and possible dismissal from the college.

Academic Probation and Dismissal


Any student who fails to maintain a 2.0 (C) average for a given semester incurs academic probationary status. Students who fail to maintain a 2.0 average in their area of specialization incur probationary status. Students with a semester or cumulative G.P.A. of 0.00 may be considered for dismissal. Students who have a cumulative GPA below 2.0 after completing two semesters at Manor will be dismissed from the college unless the Assistant Dean of Academic Support & Retention decides to allow the student to continue with probationary status. Academic progress is reviewed at the end of each semester for all students by the Assistant Dean of Academic Support & Retention, who notifies the Director of Financial Aid of any student in jeopardy of probation or dismissal. See Financial Aid-Academic Progress Policy for Financial Aid Note.  It is the responsibility of the student to keep track of their semester and cumulative G.P.A.   This information can be seen on the Student Portal.


Academic Year

The regular academic year is comprised of two semesters: Fall and Spring, each 15 weeks in length. Fourteen weeks consist of classes, and the 15th week is reserved for final exams. Accelerated courses are 7 weeks in length during fall and spring. The Summer semester is comprised of two sessions, each 6 weeks in length.

Average full-time students, upon entering Manor, will take 4 to 6 semesters to complete their course work, depending on the program they choose. Average part-time students, upon entering Manor, will take 6 to 10 semesters to complete their course work, depending on the program they choose.

The Adult Learner Accelerated academic year is comprised of two semesters: Fall and Spring, each 15 weeks in length. Three, 5-week accelerated courses are offered in the evenings each semester. Accelerated science courses with a lab are 7 weeks in the evening or on Saturday during the fall and spring. The accelerated option includes a 3-week Intercession between the fall and spring semesters, a 3-week Maymester at the end of the spring semester, and two 5-week accelerated sessions during the summer. Students who follow the accelerated program plan, upon entering Manor, will take approximately 18 months to complete the program.


Appeal Procedure

Students who are academically dismissed may return to Manor as a non-degreed part-time student. They must take two courses at Manor and receive a “C” grade or better in each course before petitioning for reinstatement to the Assistant Dean of Academic Support & Retention. Manor College reserves the right to deny a petition for reinstatement.


Articulation Agreements

Manor College has formal articulation agreements with a number of local four year institutions. These agreements guarantee the acceptance of Manor credits at the four year institution into which a student transfers. For the most up-to-date information contact the Transfer Counselor or the Assistant Dean of Academic Support & Retention.

At the present time, articulation agreements are in effect with the following institutions: Early Childhood Education Program to Program Articulation Agreement of Southeastern Pennsylvania, Thomas Jefferson College of Health Professions, Palmer College of Chiropractic, Sherman College of Chiropractic, Pennsylvania College of Technology, Peirce College, and Life University.

A Dual Admissions Agreement grants admission to a four-year college or university to Manor students who earn a designated Associate degree. A Manor graduate will be able to complete a Bachelor’s degree in two years. Presently, Manor has a Dual Admissions Agreements with the following institutions: Cabrini College, Chestnut Hill College, Delaware Valley College, Gwynedd-Mercy University, Holy Family University, Immaculata University, Immaculata University College of Lifelong Learning, La Salle University, and Rosemont College. These agreements are periodically reviewed and updated.


Dual Agreements generally require that a Manor student:


Achieve the minimum GPA required for the transfer program


Earn a “C” or better in all major courses transferred into a Bachelor major


Sign a “Dual Admissions Intent” form before completing 30 (in some cases 45) credits. Manor students taking advantage of Dual Admissions receive benefits including:

Application fee to bachelor’s institution is waived.


Transfer scholarships are available, if certain GPA averages are met.


Manor students will have the opportunity to meet with the Staff from the four-year institution on Manor’s campus for assistance and information.


Some Dual Admissions Agreements contain a “Core-To-Core”provision. Under this provision, the Core distribution courses at the four-year institution are fulfilled by the Core courses at Manor College. The four-year institution recognizes that the Core is embedded in the Associate degree. However, there are some academic advising qualifiers that may need to be addressed. For example: a Manor student would be advised to take a specific history or mathematics course as part of Manor’s core to facilitate pre-requisites needed in the Bachelor’s degree.


A transfer agreement in which program courses in the Associate degree are evaluated and matched with equivalent courses in the Bachelor’s degree program at the four-year institution to which the student wishes to transfer. This allows a “seamless” transfer between institutions for the students. Students know in advance what courses and number of credits will transfer into their program of choice and what courses will need to be taken at the transfer institution.


Programs not covered by an agreement are reviewed on a course by course basis.



Assessment of Prior College Level Learning for Credit

Prior college level learning of non-traditional students obtained through related job experience or related life experience can be assessed for college credit at Manor College.

The goals for credits obtained through these means are: to quantitatively validate that prior learning experiences of non-traditional students meet college level criteria and to expedite the time to completion of degree. Students must have CLEP, challenge examinations and portfolio assessments completed the semester prior to graduation.

Manor College recognizes and awards 15 academic credits for each or any combination of the following assessments: CLEP, AP, CHALLENGE EXAMINATION, ACE and DANTE’S TESTS. Included in this total of 15 credits given by the Assistant Dean of Academic Support & Retention is a maximum of nine credits for portfolio assessment.

Assessment can be done through the following ways:


1 College Level Examination Program -- CLEP

A fee per credit hour is assessed for placing CLEP credits awarded on a transcript. For fee costs and payment please contact the Business office.  


The following CLEP examinations are accepted if the credit-awarding score has been earned:

American Government                 3 cr. hrs.

American Literature                         3 cr. hrs.

Analysis & Interpretation of Lit. 3 cr. hrs.

Calculus                                         3 cr. hrs.

College Algebra                         3 cr. hrs.

College Mathematics                 3 cr. hrs.

Pre-Calculus                                 3 cr. hrs.

Financial Accounting                 3 cr. hrs.

History of the US I                         3 cr. hrs.

History of the US II                         3 cr. hrs.

Human Growth and Dev.                 3 cr. hrs.

Information System and

Computer Applications                 3 cr. hrs.

Principles of Management              3 cr. hrs. 

College Composition                 6 cr. hrs. 

French Language- Level 1              6 cr. hrs. 

German Language- Level 1            6 cr. hrs. 

Spanish Language-Level 1             6 cr. hrs. 

Introduction to Psychology         3 cr. hrs. 

Introductory Business Law         3 cr. hrs. 

Principles of Marketing                 3 cr. hrs. 

Introductory Sociology                 3 cr. hrs. 

Western Civ. I                                 3 cr. hrs.

Western Civ. II                                 3 cr. hrs. 

Prin. of Macroeconomics                3 cr. hrs.


Manor College accepts the ACE Recommended Score for granting CLEP credit


2 Advance Placement Exam (AP)

Manor College participates in the Advanced Placement Program of the College Entrance Examination Board. High school students who have taken college level courses and the board’s advanced examinations can submit the test scores to Manor College. Students who have achieved a score of three or higher are eligible for consideration for credit at the discretion of the Assistant Dean of Academic Support & Retention for core curriculum or program courses.


3 Division Examinations/Exemption Testing

For prior college level learning in areas not available through CLEP testing, a student may apply to take an exemption test for a particular course through the Division Chairperson. The approval of the Chairperson is required. A $20 per credit non-refundable fee is charged for exemption/ challenge testing of a course.

If the exam is passed with a minimum “C” grade, $35 is required for every credit hour that is to be placed on the transcript.

Each academic division determines whether or not division examinations may be taken and is responsible for preparing, administering, scoring and reporting the results of these examinations. Typically, Computer Science courses may be exempted. However, any course for which there is no CLEP exam may be challenged by examination. It is the responsibility of the student to drop any courses for which s/he is registered for and exemption is awarded. See Drop/Add-Course Change.


4 Other Assessments

Manor accepts ACE approved credit granting scores for Dantes, CAEL (Council for Adult

& Experiential Learning), and The National College Credit recommendation Service (CCRS.)


5 Comprehensive Portfolio

A non-traditional student, who has prior job related college level learning, in the area of a course offered by Manor or in which an externship/internship is required, may have this learning assessed for credit. The student must submit the following to the Assistant Dean of Academic Support & Retention:

For the course or externship/internship goals and objectives on the syllabus, provide evidence of specific anecdotal experiences and what was learned from these experiences to justify meeting the goals/objectives of the course or externship/internship.

Document length of time for each specific learning experience.

Have current job supervisor complete an evaluation form.

Have the above verified and signed by job supervisor (if petitioning for current job learning) or,

Submit with the above anecdotal learning experiences former job performance evaluations to corroborate information (if from past job related learning).

Evidence of learning outcomes that have been achieved.

Samples of pertinent work in course area, if appropriate.

Awards or recognition citing work in the prior learning area.

An essay explaining how the prior learning applies to the college course and degree program being sought, as well as, future career development.


Upon review of submitted material which meet the stated criteria, the Assistant Dean of Academic Support & Retention may award credits for the college level job related experience presented. A maximum of nine credits for life learning experience by portfolio may be awarded.

A $100 fee to assess the Portfolio will be charged. A $35 fee is required for every credit hour that is to be placed on the transcript. Students must have portfolio assessments completed the semester prior to graduation.


Attendance

Regular attendance in all classes and laboratory sessions is the responsibility of the student. The student assumes the responsibility for academic loss incurred through absenteeism. Manor College does not recognize a “cut” system. Faculty are expected to take attendance electronically and to submit “Academic Alert” forms for students with excessive absences. Students are expected to review their attendance records through the Student Portal. In addition, individual instructors have attendance policies as outlined in their course syllabus.


Auditing

Students who choose to audit classes are expected to attend classes, do the assigned reading, and participate in class discussions, but are not required to take the examinations. Permission to change from credit to that of audit must be obtained in writing from the advisor. The student must submit an audit form to the Registrar no later than the end of the Drop/Add period. At no time may a student change from audit status to credit status. The fee for each audit is the same as for a credit class.


Change Of Degree Or Curriculum

Students seeking degree or curriculum change must complete the Change of Curriculum form and must secure the written approval of the Assistant Dean of Academic Support & Retention. This change is effective only at the beginning of a Fall or Spring semester. NOTE: Some programs such as Dental Hygiene, Expended Functions Dental Assisting, and Veterinary Technology, have limiting restrictions for admission. If you are requesting admission to Dental Hygiene you CANNOT use this form and must apply directly to Admissions. Manor College reserves the right to deny a request for a change in curriculum into the Adult Learner Program.


Classification of Students

Class level is determined by the number of credit hours earned by the student. Matriculated students who have completed less than 30 credits are classified as freshmen. Matriculated students who have completed 30 credits or more are considered sophomores. Developmental courses do not count toward graduation and are not included in the total of earned credits.



Courses At Other Institutions

A matriculated student must obtain written approval from the Assistant Dean of Academic Support & Retention in order to enroll in a course at another institution during either semester or during the summer session. Approval will be granted for extenuating circumstances only. Only the credits, not the grades, from other institutions are transferable. The grade from other institutions is not calculated into Manor’s GPA or Cumulative Average. A grade of “C” or higher must be earned in order for credits to be accepted by Manor.
A Student may request permission to take a program required course at another institution ONLY if that course is not offered at Manor College in the time remaining before his or her anticipated graduation date. Students must complete the Approval Request for External Study Form and receive approval prior to registering for the off-campus. course. Failure to do so may prevent the course from transferring and may delay graduation. Students must contact their Advisor and the Financial Aid office prior to submitting this form.



Course Load

For students enrolled in a regular academic year program, a full-time credit load is 12-18 credit hours. A part-time load is up to 11 credits. For students enrolled in the Adult Learning Program, both 24 month and accelerated, there is no full-time or part-time designation.


Course Overload

For students enrolled in a regular academic year program, a course overload fee is charged for every credit hour taken beyond the maximum 18 hours per semester. Approval of the Assistant Dean of Academic Support & Retention must be obtained to carry over 18 credits per semester.



Cumulative Average

This average is computed by dividing the total number of quality points by the total number of credit hours attempted (excluding grades of S, U, W, AU, SP,). Only courses taken at Manor are included in this calculation.



Dean’s List

A student at Manor must carry a minimum of 12 academic credits per semester at Manor to be eligible for consideration on the Dean’s List. Students must be full-time and earn a minimum of 12 credits with a semester GPA of 3.5 or higher to be eligible. 


Definition of Credit

For every one credit, 50 minutes of instructional time, per week for 15 weeks, in addition to 2 hours for a final, is required. For example, a 3-credit course would include 35 hours of instruc- tional time and 2 hours for a final. Regardless of the modality (Face-to-Face, On-Line, or Hybrid) or length of course (15 week, 3-week accelerated, 5-week accelerated, or 7-week accelerated) the total instructional time, including instructional activities, is 35 hours with an additional 2 hours allotted for a final. One lab credit is granted a for one-hour and fifty minute lab session per week for 14 weeks. An equivalent amount of lab time is required regardless of the modality or length of course. Additional information concerning Allied Health lab credits, clinic credits and externship/ internship credits can be found under their respective program descriptions.


Developmental Courses

Based on Manor’s Placement Test, a student may be scheduled for the following “developmental” courses: Writing, Reading, Reading and Writing Skills, or Basic Mathematics or Basic Algebra. These courses are 3 credits each, and do not count toward graduation credits and Dean’s List, yet are applicable toward full-time or part-time status for financial aid purposes. Students in the Adult Learner Program, who place into developmental courses, may take longer to complete the program than the proposed 24 or 18 months.



Drop/Add - Course Change

A period of one week following the start of each traditional term is allotted for course changes. Courses may be dropped or added during this period by a student’s Academic Advisor or through the Registrar’s office with written approval by the Academic Advisor. Drop/Add is not official unless the change has been processed by the Advisor or the Registrar during the Drop/Add period. The exact date will be stated on the Academic Calendar for each semester and each accelerated session. Dropped courses will not appear on an academic transcript.



Electronic Communication Systems Policy

Manor College is pleased to offer its users access to a variety of electronic communications systems. Our goal in providing this access to college users is to promote excellence in higher education by facilitating resource sharing, innovation and communication in support of the college mission. College users are defined as students, faculty, staff, alumni, and authorized guests. Electronic communications systems include e-mail, computer networks, Internet access, voice mail, and telecommunications systems. The electronic communications systems and the communications transmitted through them are the property of Manor College and are subject to acceptable use compliance. The smooth operation of these systems relies upon the proper conduct of college users, who must adhere to acceptable use guidelines. The use of the college’s electronic communications systems is a privilege, not a right. The college reserves the right to deny systems access, or to cancel systems access, at any time. All users are expected to use these networks in an appropriate and ethical manner. Appropriate use includes use for instructional, educational and research purposes. These policies and guidelines outline the responsibilities inherent in authorized access, requiring efficient, ethical and legal utilization of system resources. By using the Manor College Electronic Communications Systems you agree to abide by the Manor College Electronic Communications Systems Policies and Guidelines.


POLICIES AND GUIDELINES

1 Acceptable use policies:

                       The following are considered violations of acceptable use and are prohibited:

1.1 Engaging in conduct that obstructs or disrupts institutional activities or the individual pursuit of learning, including but not limited to:

1.1.1 Vandalism, which is defined as any attempt to harm or destroy systems and/or the data contained therein. This includes,but is not limited to, the uploading or creation of computer viruses and inflicting damage or sabotage on the system.

1.1.2 Reading/listening to, or attempting to read/listen to, another user’s electronic messages without authorization.

1.1.3 Degrading system performance.

1.1.4 Unauthorized use of an account.

1.1.5 Any activity that changes the nature of the computer or computer environment for subsequent users.

1.2 Using the college’s electronic systems to conduct any activity not related to the college’s operation, including, but not limited to, advertising or soliciting other business.

1.3 Use for political lobbying.

1.4 Involvement in the violation of, or conviction for violation of, federal,state or local statutes or regulations regarding computers, electronic communications, interstate commerce and/or security regulations. This includes, but is not limited to, material protected by copyright, trade secret, obscenity and related laws.

1.5 Threats, harassment (including, but not limited to, sexual harassment), or libel or slander in an electronic message (file transfer, e-mail or voice mail).


2 Guidelines for Electronic Communications Access:

                Users are expected to abide by the generally accepted rules of network and voice mail etiquette. These rules include, but are not limited to, the following:

2.1 Do not expect electronic communications to be private. Network maintenance may result in staff access to communications and even “deleted” information may be accessible. Electronic communications can be sent to unintended recipients. Electronic communications are subject to access by subpoena or other lawful order. Failure to log out appropriately may result in unauthorized use of a user’s account. The college may access communications for legitimate business purposes.

2.2 Do not use electronic networks to transmit confidential messages. The  college encourages courtesy and professionalism in electronic messaging.

2.3 For security and safety reasons, do not reveal personal information over the electronic systems concerning any individual, including yourself. For example, do not disclose address, phone number, social security number, password or credit card information.

2.4 Do not use the network in such a way that would disrupt the use of the network by other users. Users are required to observe posted time limits for the use of public access computers, where applicable.

2.5 It is the policy of Manor College to abide by all laws concerning the use of copyrighted and patented material. This protected property shall be used with authorization only. When used in an authorized context, appropriate attribution must be given. The rules of academic honesty apply to information obtained on the Internet. Aside from sanctions by the college as described below, you could be subject to civil damages and criminal penalties, including fines and prison terms for violating copyright and patent laws.

3. Disclaimer:

                 Every effort has been made to provide accurate information, however, errors can occur. By using the information contained in the electronic communications systems, the user/viewer willingly assumes all risks in connection with such use. Manor College is not responsible for any errors or omissions in information contained in the electronic systems and is not liable in whole or in part for damages resulting from any user(s)/viewer(s) use of, or reliance upon, this material.

                 Manor College assumes no liability for damages that may result from loss of data resulting from delays, non-deliveries, mis-deliveries, service interruptions or technical difficulties.

4. Systems Problems:

                 Any problems with the college’s electronic communications systems and/or any user policy violations, including unauthorized or improper use, should be brought to the attention of the Director of Information Technology.

5. Resource Utilization:

                Manor College has limited computing and electronic communications resources, including limited storage capacity. Users are reminded to respect these limited resources and to routinely delete or purge unnecessary data.

6. Sanctions:

                Violations of this policy may result in the cancellation of the user’s account and electronic communications privileges and other disciplinary action.


E-Mail

The College uses email to disseminate important and timely information to students both in the form of college-wide emails and individual emails. To comply with federal privacy regulations only Manor assigned email will be used once a student is matriculated. All students are issued a College email address. Students should check their College email on a regular basis to make sure they get critical information. A student can access his or her account by going to www.manor.edu. In most cases, the email address is the first initial followed by last name –i.e., jsmith@manor.edu. The initial password is the student’s date of birth (format is mm/dd/yy). Students will be prompted to change their password the first time logging in. For questions about email or problems with log-in procedures, students should contact Computer Services, located in Our Mother of Perpetual Help Hall or by emailing helpdesk@manor.edu. By using the Manor College Electronic Communications Systems, students agree to abide by the Manor College Electronic Communications Systems Policies and Guidelines.


Examinations

Mid-term examinations are given at mid semester. Final examinations are scheduled at the end of the semester. Students who, for valid reasons, cannot take the scheduled examination, will secure permission for a deferred examination from the Assistant Dean of Academic Support & Retention. Deferred examinations are held within two weeks of the scheduled Final Examination. A time extension may be granted upon the recommendation of the faculty and approval of the Assistant Dean of Academic Support & Retention. Failure to take a deferred examination within two weeks will automatically result in a failing grade for the course.



Externships/Internships

Incorporating externships and internships into most of the programs, Manor enhances the opportunities for its students to succeed in the highly competitive job market. Manor’s paralegal and accounting students may prepare for their careers in accounting and law by serving intern positions at some of the largest and most prestigious businesses and law firms in the city of Philadelphia. Information Systems and Technology students have an optional internship course. 


Early Childhood Education students engage in extern work at Creative Beginnings, Step by Step Child Care, A Step Ahead, Abington Friends Day Care, Grace Trinity Child Care, Wyndmoor Montessori, Cheltenham School District, Abington School District, and Fox Chase Elementary School. With the approval of the Program Director, other day care facilities are chosen by the student. Externship sites are available for the Allied Health Division at Jeanes Hospital Outpatient Rehab, Wyndmoor Hills Health Care and Rehabilitation, and Manor Care Health Services.


Veterinary Technology students are assigned to core externship sites, some of which include: North Star VETS, Flowersmill Veterinary Hospital, Horsham Veterinary Hospital, Garden State Veterinary Hospital, Rau Animal Hospital, Center for Animal Referral and Emergency Services, Metropolitan Veterinary Associates, Red Bank Veterinary Hospital, Veterinary Referral Center-Animal Critical Care and Specialty Group, Veterinary Specialty & Emergency Center, Valley Central Veterinary Referral, Centocor Inc., University Laboratory Animal Research University of Pennsylvania, and Veterinary Specialty Center of Delaware. Students also complete externships at various elective sites. 


Manor’s Dental Health Center utilizes the students in both the Expanded Functions Dental Assisting Program and the Dental Hygiene Program. Also students in these programs have rotations in various dental office  and clinics in the area, complementing the soundness of Manor College’s Allied Health programs.


Family Educational Rights and Privacy Act of 1974 (FERPA)

Manor College upholds all the rights and regulations of the (FERPA) Family Educational Rights and Privacy Act of 1974, also known as the Buckley amendment. In accordance with the Act, students wishing to release information relative to their academic performance must first authorize the College to do so. Therefore, all requests to release information must be submitted to the Office of the Registrar in writing by the student. The exceptions are as follows:

College officials with legitimate educational interest

Officials of other institutions in which you seek to enroll

Access shall be granted to authorized federal officials auditing federally-supported education programs and state officials to whom information from student records is required by statute to be disclosed.

Persons processing financial aid applications

Access will be granted to accrediting organizations carrying out their accrediting functions.

Appropriate authorities in an emergency situation if the knowledge of information from a student’s record is necessary to protect the health or safety of the student or other persons.



Grading System

Manor uses the following letter grading system with the corresponding quality points. The student’s semester grade point average is determined by dividing the total number of quality points by the total number of credit hours carried.


A        Excellent                                                       4 Quality Points       5 Quality Points for Honors

B        Above Average                                             3 Quality Points       4 Quality Points for Honors

C        Average                                                        2 Quality Points       3 Quality Points for Honors

D        Below Average                                             1 Quality Points       2 Quality Points for Honors

F        Failure                                                           0 Quality Points

*M     Military Leave                                               0 Quality Points

*S       Satisfactory                                                   0 Quality Points

*U        UnSatisfactory                                            0 Quality Points

*P       Pass                                                              0 Quality Points

*T        Transfer of Credit                                        0 Quality Points

*W        Withdraw                                                    0 Quality Points

*AU        Audit                                                         0 Quality Points

*CR        Credit by Examination or Experience      0 Quality Points

*SP        Shows Progress                                         0 Quality Points

*NG        No Grade Reported                                 0 Quality Points

*AP        Advanced Placement                               0 Quality Points

**I        Incomplete                                                0 Quality Points

 

*Asterisk grades are not calculated into the G.P.A

**Incomplete indicates that all the requirements of the course have not been fulfilled. An “incomplete,” defaults to a failure if not removed by the first day of the following traditional semester. An incomplete can be changed by the submission of a “change of grade” request by the student’s instructor. All “change of grade” requests must be submitted to the Registrar’s office by the instructor. A grade change option will only be in effect up until a student’s graduation or withdrawal from the college. After that date the student’s grade cannot be changed. Honors courses earn one additional quality point.


Grade Reports

At the close of each semester, the student’s grades are available on the student portal. Students who have not paid their tuition before the Final Exam is given, will not have grades available to them and will be unable to obtain an official transcript until they have paid their tuition and the Bursar’s office has given permission to do so. A student has the right to examine his/her records in accordance with the Family Education Rights and Privacy Act of 1974.


Grade Appeal Policy

A student may appeal a final course grade within thirty (30) days or ten (10) days (for Accelerated Classes) from the deadline to submit grades.


The student is encouraged to resolve this issue by speaking with the instructor who has given the grade. If a conversation does not resolve the issue, the student may appeal in writing to the Program Director with any relevant materials. The Program Director should respond, within ten (10) days of receiving the request, with a written statement to the student detailing the reasons for the grade.


If consultation with the Program Director does not lead to a resolution satisfactory to the student, the student may, within ten (10) days or five (5) days for Accelerated Classes) of the Program Director’s response, appeal in writing to the Chair of the appropriate Division, stating the reasons for the disagreement and presenting evidence in support of appeal. 


If the decision of the Chair remains unsatisfactory to the student, the student may, within ten (10) days or five (5) days for Accelerated Classes) of the Chair’s written response, appeal in writing to the Assistant Dean of Academic Support & Retention.  The Assistant Dean will review the issue and the evidence and make a final recommendation to the Vice President of Academic Affairs who will reach a final verdict. The Assistant Dean will notify the student in writing of the final decision.


Graduation Requirements


The Associate Degree

Manor College confers the Associate in Arts and the Associate in Science Degrees to students who:

  1.       Complete a minimum of 60 semester hours of work with a cumulative average of at least 2.0. Complete the stipulated number of credits as required by each individual program as stated in this catalog.

        2.       Complete the specific course requirement in the student’s area of specialization.

3. Maintain a “C” or better in each required program course in: Accounting,

                          Allied Health/Science Transfer (all concentrations), Business Administration,   Dental Hygiene, Early Childhood Education, Expanded Functions Dental Assisting, Marketing, Management,Psychology, Paralegal, Sport and Recreational Management,and Veterinary Technology.

4. The student is responsible to contact the Financial Aid Office for an exit interview if they have Federal Perkins or Federal Direct Loans.




The Certificate Program

Requirements for the Certificate:

1. Complete 24-30 semester hours of work, as required by the individual program.

2. Complete the specific course requirement in the student’s area of specialization.

3. Maintain a cumulative Grade Point Average of 2.0.

4. Maintain a 2.0 average in the area of concentration.

5. Meet all financial obligations to the college.

6. The student is responsible to contact the Financial Aid Office for an exit interview if they have Federal Perkins or Federal Direct Loans.



Graduation

Commencement exercises are held annually at the end of the spring semester. Students who complete their degree requirements in the summer, or at the end of the fall semester, receive their diplomas at the Spring commencement following their completion of the degree requirements.


Petition to Graduate

Students who intend to graduate and meet the residency requirement must see their academic advisor during registration the semester prior to their anticipated degree completion. Advisors will then submit a degree completion verification form to the Vice-President of Academic Affairs. Students must complete a Diploma Name Verification Form with their advisors. An academic audit will then be done.


Approval to graduate is granted by the Vice-President of Academic Affairs.


Student Graduation Procession Policy


Students are required to complete their specific degree/certificate requirements prior to commencement exercises in order to be eligible to participate in the ceremony. In addition, students are to be clear of all financial obligation in order to participate in commencement.



Honor Societies


Membership in honor societies is contingent upon the student’s scholastic average and the approval of the Dean of Academic Affairs. Manor participates in the following:

Alpha Beta Gamma - Upsilon Chapter, International Two-Year College Business Honor Society and Phi Theta Kappa - XI Chi Chapter, National Honor Society of the Two-Year Colleges.


Independent Study

Independent study allows students to undertake their work under the guidance of a faculty member in the area they choose. The project is carried out in an independent manner with regular meetings between the student and faculty member directing the study. The student must present an outline of proposed study for approval by the division chairperson within the first week of a semester. Independent study credits are not to exceed the number of credits per course in a given program.


Leave of Absence

Students who have an urgent need to discontinue their studies are allowed to have a leave of absence from the College of up to one term by submitting a written request and being granted approval by the Assistant Dean of Academic Support & Retention. At the end of the leave of absence period a student may return to the College by being formally readmitted. The student is still responsible for tuition and fees during a leave of absence.


Military Leave - Military Leave is available only to students who are active-duty service members or activated reserve members of the U.S. armed services (not a contractor or civilian working for the military) and/or spouses of members and are ordered to relocate and, as a result, are unable to meet class attendance and other participation requirements, including web-based activities.


Students and/or spouses should contact the Office of the Registrar and present a copy of the military orders with formal correspondence on unit letterhead signed by the commander requesting Military Leave. The correspondence should include commander contact information and verification of duration and location of pending assignment.


A “Withdrawal from College” form will be signed by the student and/or spouse and the reason on the form will be “Military Leave”. Once approved, “M” for “Military Leave” will be indicated on the student’s transcript.


Financial Aid will review eligibility for aid funds already received by the student. Students with a “Military Leave” will receive a full tuition refund if unable to complete the term.


Non-Discrimination Policy

Manor College does not discriminate against anyone on the basis of race, color, sex, age, disability, ethnicity, creed or national origin, military leave or veteran status, or other characteristics protected by law. This applies to all aspects of the College’s life including, but not limited to, hiring, recruiting, admission, educational programs, housing, counseling, financial assistance, career planning, health and other insurance benefits, services and athletics. This policy also prohibits all forms of ethnic intimidation. The College regards ethnic intimidation as any subtle or blatant acts, words or deeds that may reasonably be considered offensive towards any particular race, color, religion, national origin, or other legally protected characteristic of an individual or group. Any student or person who believes they have been subjected to discrimination or ethnic intimidation is obligated to report the matter to the Dean of Students for appropriate action. Violation of this policy will not be tolerated. If, after investigation, it is determined that there has been a violation, appropriate action will be taken up to and including dismissal. A determination under this policy is not a legal conclusion.



Pass-Fail Option

Students may choose to take any course on a Pass/Fail basis with the approval of their academic advisor.. The following regulations apply:


                1.     Pass/Fail grades do not enter into the cumulative average.

                2.     To receive a grade of “Pass” a student must earn a grade of at least a “C.” Grades of “D” or “F” automatically convert into a grade of “Fail.”

3. All courses in the catalog are eligible for a Pass/Fail option.

4. Certain courses, such as all Developmental Courses, must be taken on a Pass/Fail basis. 

        5.     Exclusive of courses listed above (#4), the maximum number of credits that can be taken

on a Pass/Fail option is 6 credits in the student’s entire program.

                6.     Pass/Fail courses cannot be counted toward the 12 credit minimum load required for Dean’s

List eligibility.

                7.     Students who wish to take a Pass/Fail course must file a Pass/Fail form with the Registrar by

the end of the Drop/Add period. A Pass/Fail option for a course is declared in the Registrar’s Office and not filed with the advisor or the instructor.

                8.     Pass/Fail grades are denoted on academic transcripts as “S” (Satisfactory) or “U” (Unsatisfactory).



Placement Testing

Most students accepted into Manor College will be required to take placement tests. The tests are designed to identify those students who need developmental course work in Mathematics, Reading, and/ or Writing. Information concerning required tests, testing schedules, and contact information is included in the student’s acceptance package. Students must contact the testing center to schedule an appointment and complete the placement test process before meeting with an advisor for course selection and registration. 


For more information on placement testing and possible exemptions please go to the college Placement Testing web page.



Registration

Students are required to register for their courses before each semester on the dates designated on the Academic Calendar.

Students can register online or through their advisors. The College reserves the right to limit enrollment in any course and to cancel any course for which an insufficient number of students has registered.



Reinstatement of Aid & Re-Admission

Students who are academically dismissed and return to Manor College as non-degreed part-time students may not receive financial aid until reinstated by the Assistant Dean of Academic Support & Retention.  Students must complete the Reinstatement form to be considered for reinstatement to the college.



Repeating a Course

Students may repeat a course in an attempt to improve their grade. Both matriculated and non-matriculated students at Manor will be allowed to repeat a course only once. All courses attempted will appear on the transcript. However, the lower grade will not be calculated in the CUM. Financial Aid can be given to repeat a course once if the student is enrolled for an additional 12 credits of new coursework during that semester.



Reverse Transfer Policy & Residency Requirements

Students must meet the Manor College residency requirements in order to be eligible for graduation.  To fulfill the residency requirements, all students must complete a minimum of 30 credit hours at Manor College, with the last 3 credits completed at Manor College prior to awarding the degree.


Safety & Emergency

Campus Safety

Manor College Security Department: 215-885-2360 ext. 292

Students should immediately notify the Manor College Security Department of all emergencies.

Campus Emergency and Crisis Procedure

The Dean of Students and the Assistant Director of Security are responsible for campus emergency and/or crisis situations. The following are considered campus emergency or crisis situations: threats to the campus, fire and emergency evacuation, assault. 

Confidentiality is maintained at all times in all situations.  However, for the health and safety of the student, notification of an emergency room visit will be made by the Dean of Students or a designee to the parents or legal guardians of any student requiring hospital treatment for medical or mental health emergencies. 

Note: In order to protect students’ confidentiality, it is requested that students refer all media requests to the Marketing Office.

Students, faculty, staff and guests are encouraged to report any criminal, unusual, or suspicious activities to the Campus Security Department as soon as possible. From a campus phone, dial ext. 292 (emergencies) or 459 or 272 (information), from off campus dial 215-885-2360 ext. 292, 459, or 272.


JEANNE CLERY ACT AND ACT NO. 73

Manor College is committed to assisting all members of the Manor community in providing for their own safety and security. In compliance with the Jeanne Clery Act of 1998 and the Pennsylvania Act No. 73 of 1988, the College and University Security Information Act, Manor College publishes an Annual Security and Fire Safety Report which is available online at http://manor.edu/offices/security.php


This report is required by federal law and contains information regarding campus security and personal safety.  Topics include the following: 

o College Crime Statistics

o Missing Student Notification

o Emergency Response and Evacuation Procedures

o Emergency Response Plan

o Fire Safety

o Residence Hall Safety and Security 


A paper copy of the college Crime Statistics may also be requested from the Security Services Office, located in St. Josaphat Hall, Suite 103, or by calling extension 459 or 272 from a campus phone. 


Threats – In the event a student receives information regarding any type of threat toward an individual or the campus community as a whole, they should contact the Manor College Security Department (215-885-2360 ext. 292) immediately, and provide all information to the responding officer.

Active Shooter Learn the signs of a potentially volatile situation and ways to prevent an incident by reporting concerns to security or the police. Learn the best steps when faced with an active shooter situation. 

RUN if it is safe to do so. Run out of the building and move far away until you are in a safe location. Call 911 when safe to do so 

& give your location. 

HIDE if running is not a safe option, hide in as safe a place as possible and lock or barricade the door. 

FIGHT if neither running nor hiding is a safe option, fight as a last resort when confronted by the shooter.


Lockdown – IF YOU RECEIVE A TEXT OR E-MAIL MESSAGE FROM MANOR COLLEGE, AND ARE ON CAMPUS, REMAIN CALM AND USE THE FOLLOWING GUIDELINES:

Evacuation is NOT recommended.

Go to nearest room/office and lock or block doors.

Stay away from windows and doors.

Keep down and stay quiet.

Put cell phones on vibrate.

DO NOT open the door.

IF POSSIBLE, CALL 911 and stay on the line until the dispatcher tells you otherwise.


Fire/Emergency Evacuation

IN THE EVENT OF FIRE OR OTHER EMERGENCY, WHEN EVACUATION IS NECESSARY, REMAIN CALM AND USE THE FOLLOWING GUIDELINES:

Exit building immediately.

Use the nearest available exit – If exits are blocked, stay near a window and yell for help.

Move quickly, quietly, and calmly – DO NOT RUN.

Assemble near the tennis court at the end of the parking lot.

Stay away from all buildings and cars.

Do NOT attempt to drive your vehicle.

Be aware of any arriving fire and emergency vehicles.


Medical Emergency/Non-Emergency

Attend to the injured/ill person to determine the nature of the emergency.

If you determine the situation is a non-emergency and you CAN safely leave the person, do so and call the Manor College Security Department (215-885-2360 ext. 292)

If you determine the situation is an emergency and you CAN NOT safely leave the injured person, request assistance from a bystander by having them call 911 and then call the Manor College Security Department (215-885-2360 ext. 292)

Callers should provide the following information to the Manor Security officer and/or the 911 operator:

Your identity

Location of the injured/ill person

Name of the injured/ill person (if known)

Location of phone from which you are calling

STAY ON THE LINE UNTIL YOU ARE TOLD OTHERWISE.

All costs incurred, including transportation to the hospital, are the responsibility of injured/ill party.

Location of First Aid Kits

ACADEMIC BUILDING – Student Life Office

LIBRARY BUILDING – Library

RESIDENCE HALL - Security Department, Main Desk

Location of Automated External Defibrillator (AED)

ACADEMIC BUILDING – First Floor near Gymnasium Entrance

LIBRARY BUILDING – Library Main Desk

DENTAL HEALTH CENTER – Reception Desk

SECURITY- Portable AED located in Security Office

PLEASE REFER TO http://manor.edu/offices/security.php FOR MORE DETAILED INFORMATION


Assault Procedures

VERBAL ASSAULT: If an individual attempts to engage you in a verbal confrontation, please follow the steps below to prevent the confrontation from escalating into a physical assault:

Remain calm.

Maintain an adequate distance (at least an arm length away).

Watch your body language.  Avoid glaring or intense eye contact.  Make slow and deliberate gestures.  Maintain a relaxed body position.

Avoid sarcasm and use a soft tone of voice.

If possible, try to safely remove yourself from the situation and suggest an alternate time for discussion.  Also suggest the use of a mediator, such as the Manor College Counseling Center, the Residence Hall Coordinator, or another Manor College staff person.

Notify the Manor College Security Department (215-885-2360 ext. 292) to file an incident report.

PHYSICAL ASSAULT:  In instances where a physical assault of a non-sexual nature has occurred, follow these procedures:

Notify a Manor College Security Officer (215-885-2360 ext. 292) or the Dean of Students (215-885-2360 ext.278).

You may request the Security Officer to contact the Police Department and/or an ambulance.

An incident report must be filed with the Security Department by all parties involved.

You may want to contact the Victims Service Center, 527 Swede Street, Norristown, PA at (610) 277-5200.  This agency can provide many services, at no charge, including assistance with the filing of a claim for reimbursement of medical expenses not covered by your insurance, and accompanying you to court proceedings and providing support.  

You may also call the Pennsylvania Crime Victims Compensation Board at 1-800-233-2339.

NOTE: Please be advised that you must report the crime within 72 hours in order to be eligible for reimbursement of your expenses by this Board.  


Rape/Sexual Assault 

Sexual assault is a prosecutable crime.  It applies to any unwanted sexual contact (unwanted means “without consent”).  Someone who is intoxicated, disabled, or below legal age (18), cannot be considered as able to give consent.

Acquaintance rape is a form of sexual violence defined under our policy as any act in which a person forces another person with whom he or she is acquainted to engage in sexual activity against his or her will or without his or her consent.  Assent, if it is given by a person who, because of youth, mental disability or intoxication, is unable to make a reasonable judgment, does not constitute consent.  This policy applies to groups as well as individuals.

Manor College will provide support for any student who is a victim of rape or any form of sexual violence, regardless of where the sexual assault occurred and regardless of the student’s resident status.  The College is committed to providing resources and processes for prevention, education, reporting, adjudication, protection from retaliation and sanctions.  You will be advised of health, legal and other support services available on and off campus, and will be assisted with accessing these services.

Your situation will be handled confidentially to the extent covered by law. Statements made to College staff are not covered by legal privilege and could become part of court testimony in case of a trial.  (To speak with someone who is immune from testifying, contact VICTIMS SERVICES at 610-277-5200.

The Manor College Counseling Department will provide counseling, or a referral to a community-based counselor as needed.  The Director of Counseling Services at Manor College (215-885-6299) is the designated coordinator of support services for individuals who have been victimized.

You are strongly encouraged to seek medical treatment as soon as possible. The Manor College Security Department can provide assistance with calling for an ambulance and obtaining medical treatment.

While it is not necessary for you to make decisions about filing charges immediately after an assault, it is very important to report the matter to a law enforcement agency as soon as possible.  The Manor College Security Department will help you file a report so that the crime can be investigated and potentially prosecuted by the office of the District Attorney under Pennsylvania criminal statutes, and so that you and others may be protected from further assaults or retaliation.

Incidents which are reported to the appropriate departments at Manor College will be addressed promptly and will be treated as discretely as possible. The College has policies in place that take into account the need to gather facts, balanced with the need to protect the rights of all involved.


Options for Victims

If you have been the victim of an act of sexual misconduct you may be wondering what to do next. Here are some of your options:

Get to a place where you feel physically and emotionally safe.

Contact someone you trust to stay with you for moral support.

Immediately report the incident to the appropriate college personnel.

Counseling Center (215-885-6299)

Security staff (215-885-2360 ext. 292)

Residence Hall staff (215-885-2360 ext. 295)

Dean of Students (215-885-2360 ext. 278)

Immediately report the incident to the police by calling 911.

It is important to seek medical care so you can be treated for injuries and tested for pregnancy and sexually transmitted diseases. 

Avoid showering, bathing, douching, or cleaning in any other way to help preserve medical evidence should you chose to prosecute. Any clothes, sheets, or other items that may be considered evidence should be stored in paper (not plastic) bags. If you are still wearing the clothes you had on at the time of the assault, be sure to bring a change of clothes to the hospital.

Manor College further recognizes the right of the victim to access internal or external counseling resources. For additional support and information, including how to get reimbursement for medical expenses; call the Victim Services Center of Montgomery County 24-hour crisis line (610-277-5200); or Women Organized Against Rape (WOAR) (215-985-3333). You can apply for reimbursement of medical expenses including private counseling through the Crime Victims Compensation Act only if the rape or other crime is reported within 72 hours.

*All services provided by the Victim Services Center are free to Montgomery County Residents, including Manor College Residence Hall students (no matter where the crime was committed).  Services are also free to any student if the crime is committed on campus or anywhere in Montgomery County.  You can obtain more information from the Victim Services Center (610-277-5200), or from the PA Crime Victims Compensation Board (1-800-233-2339).

The victim has the right, if requested, to have academic and campus living situations changed as far as reasonable. 

The victim has the right to a disciplinary hearing to present his/her charges as soon as possible after a complaint is made. The victim is entitled to a hearing that focuses only on the facts relevant to the accusation. 

Those within the campus community who are found responsible for rape or other sexual violence are subject to college sanctions, which may include suspension or expulsion from the College. 

The victim has the right to be informed of the college’s final determination with regard to the alleged sex offense and any sanction that is imposed on the accused. 


Safety Tips

WE OFTEN FEEL SAFEST IN THE MOST FAMILIAR PLACES – BUT CRIMES CAN HAPPEN ANYWHERE.  EVEN THOUGH THE VICTIM IS NEVER TO BLAME FOR A CRIME, YOU CAN MINIMIZE YOUR RISK.

Some tips for staying safe:

Use a buddy system - Walk or jog with others, especially at night or in out-of-the-way places.  Never go to a party or club alone.  Look out for each other and agree never to leave without each other.

Trust your intuition - If someone looks suspicious, report it to Campus Security or the local police.  Never accept a ride from someone you just met, no matter how nice they seem.  Never pick up hitchhikers or give a ride to someone you just met.  If you are uncertain about a person or situation, avoid it.

Safeguard your privacy and possessions - Don’t give out personal information to someone you just met.  Lock personal items in your car (out of view), dorm room or locker.

Be aware of your surroundings - Avoid dark streets when walking.  Park near a street light.  If a driver asks for directions, don’t get too close to their car.  Always lock your car door as soon as you get in.  Don’t sit inside talking on your cell phone with the door unlocked.

Use the internet wisely - The internet has brought many people together, but it has also created many opportunities for predators to victimize unsuspecting, trusting people.  Never arrange to meet someone in a private place.  Take a friend with you.  Tell someone close to you what you are doing and give them all the information you have.

For more tips click on the article “Crime Prevention Tips” on the Manor College Security Department webpage, found at http://manor.edu/offices/security.php or go to http://ecampustours.com/campuslife/healthandsafety/safeatcollege for more tips.


Referral Orgniazations

BUCKS COUNTY NETWORK OF VICTIM ASSISTANCE (NOVA) 

Phone: 1-800-675-6900  Website: http://www.novabucks.org

CATHOLIC SOCIAL SERVICES

Phone: 267-331-2490 Website: http://catholicsocialservicesphilly.org/index.php

CORA

Phone: (215) 342-7660  Website: http://www.coraservices.org

CRIME VICTIMS CENTER OF CHESTER COUNTY

Hotline: (610) 692-7273 Website:   http://www.cvcofcc.org

DELAWARE COUNTY WOMEN AGAINST RAPE

Hotline: (610) 566-4342  Website: http://delcowar.org

VICTIM SERVICES OF MONTGOMERY COUNTY

Hotline: (610) 277-5200

PA CRIME VICTIMS COMPENSATION BOARD

Phone1-800-233-2339  Website:   http://www.pacrimevictims.org

WOMEN AGAINST ABUSE DOMESTIC VIOLENCE HOTLINE, PHILADELPHIA 

Hotline: 1-866-723-3014  Website: http://www.womenagainstabuse.org/index.php/about-us 

WOMEN ORGANIZED AGAINST RAPE (WOAR)

Hotline: (215) 985-3333 Website: http://woar.org 

WOMEN’S CENTER OF MONTGOMERY COUNTY 

Hotline: 1-800-773-2424 Website: http://www.wcmontco.org/index.html


Services for Students with Disabilities

In accordance with Section 504 of the Rehabilitation Act of 1973, Manor College does not discriminate against an otherwise qualified individual based on a physical or mental disability. Manor College will make reasonable, academic adjustments that do not change or diminish the outcomes, measures, standards, or grading policies of a course or program. To be eligible for appropriate accommodations the student must complete the Application for Modifications & Services Form.  Once completed the Assistant Dean of Academic Support & Retention will review the materials and discuss proposed accommodations with the student.Requesting accommodations is the responsibility of the student. Accommodations are in effect for one semester. Students who want continued accommodations must first register for classes for the semester in question and then meet with the Assistant Dean of Academic Support & Retention to discuss accommodations appropriate to the classes shown on the student schedule.  Accommodations may include, but are not limited to : extended time for testing, testing in a less distracting environment, note taker, recording lectures, and/or academic support through the Learning Center. Due to the individualized nature of accommodations, academic adjustments, auxiliary aids, and/or services are determined on an individual, and course-by-course basis.



Student Directory

In accordance with the Act, the College has designated the following categories as Directory Information:

Name

Address

Electronic address assigned by the College

Date of birth

Major field of study

Participation in officially recognized activities

Dates of enrollment (including level of study and matriculation and withdrawal status)

Degrees and awards received (type of awards and degree and date granted, honors and Dean’s list)

The most recent previous educational agency or institutional attended

Photographs


Students wanting any of the above information withheld should notify the Registrar in writing within two weeks of each year’s academic enrollment. Please keep in mind, by submitting a suppression form, no information regarding the student can be released--including verification of enrollment for health insurance purposes, day care assistance, housing assistance, verification of degree conferred to employers or perspective employers—unless the Registrar’s office receives additional consent to release this information. In accordance with FERPA, letters of recommendation and transcripts from other institutions will not be copied. Students must request these from the originator. Further information regarding the Family Educational Rights and Privacy Act of 1974 may be obtained from

the Registrar’s Office.


Transcripts

Official Transcripts must be requested from the Registrar’s Office in writing with the student’s signature. An Official transcript will be sent to the institution that is requested by the student. There is no charge for standard processing of transcripts, which could take up to one week for processing. Transcripts may be received on demand (15 minutes) for a $15.00 fee. Enrolled students can obtain an unofficial transcript from their student portal.


We may not be able to process immediate requests during registration and end-of-the-term grade activities. Transcript request forms are available in the Registrar’s Office or on Manor’s website where the on demand payment can also be made. If writing a letter, the following information is needed in your request:


• Name (the name that you used while at Manor College)

• ID Number (if known)

• Date of birth

• Dates of attendance (approximate) at Manor College

• Destination for the transcript with the specific name (if available), together with the institution’s name and address

• Date, signature, and name printed or typed 

• Check for the appropriate amount made payable to Manor College or online payment, for on demand requests


Transfer of Credits

Transfer of Credit is authorized by the Office of the Registrar. Courses completed at regionally accredited two and four year institutions PRIOR TO MATRICULATION may be transferred into Manor provided these credits are applicable to the curriculum into which the student is transferring and Manor receives an official transcript from the transferring institution. Courses from non-traditional settings will be considered if course content, learning goals, assessment and contact hours are comparable to the College’s credit bearing courses. A student may be asked to provide a course description and/or syllabus to determine if transfer credit is appropriate. Courses taught on-site, on-line, in blended format, and in other modes of delivery are all subject to the same criteria when being evaluated for transfer of credit.


Courses from Foreign, Non-American based Institutions must be evaluated by a Credential Evaluation Service. Manor accepts evaluations completed by World Education Services, Inc and Educational Credential Evaluators, Inc


Only official, sealed transcripts or evaluations, and transcripts received electronically with an authentication procedure will be evaluated for transfer credits.


Credit is granted based on semester hours. A quarter hour is equivalent to 0.6 semester hours; therefore, a 3 credit course is equivalent to 5 quarter hours. When applicable and appropriate, quarter hour credits may be combined and multiplied by 0.6 to determine the equivalent number of semester hour credits.


Manor will accept a maximum of 30 semester hours of credit toward a degree program provided these credits are applicable to the curriculum into which the student is transferring.


For students transferring into Manor’s Associate in Science Paralegal program, Manor will accept a maximum of nine (9) semester hours of legal studies credit toward completion of paralegal program requirements.  A maximum of nine (9) semester hours of credit will be accepted toward a Post-Baccalaureate Paralegal Certificate.


Provided the recommended credit-granting scores have been earned, Manor College recognizes and awards 15 academic credits for each and any combination of the following non-credit assessment; CLEP, AP, CHALLENGE EXAMINATION, ACE and DANTE’STESTS. Included in this total of 15 credits is a maximum of nine credits for portfolio assessment. Please refer to Assessment of Prior College Level Learning in the college catalog for detailed information on these assessments. Six (6) semester hours of credit will be granted to Early Childhood Education students who submit a current CDA certificate accompanied by a Letter of Verification from the Council for Professional Recognition. A maximum of nine (9) semester hour credits will be awarded to students who meet the criteria established in a signed articulation between Manor College and the Pennsylvania Department of Education Bureau of Career and Technical Education.


Transfer credits may not be more than 10 years old in science courses, and five years old in computer science courses and education courses. Any exceptions to this time limit must be obtained in writing from the Assistant Dean of Academic Support & Retention.


The lowest acceptable transfer grade is a “C”


No credit is given for courses with pass/fail or satisfactory/unsatisfactory grades unless the transcript clearly defines those grades as equivalent to a C or better.


The GPA earned at a transfer institution is not computed in the GPA at Manor College.




Transferring 


Students should first consider their options to stay at Manor College through the University Center @ Manor College to earn their baccalaureate and graduate degrees.  However, the Career and Transfer Center provides numerous resources to facilitate the transfer process, including information about scholarships, Dual Admissions Agreements and selection of courses with transferable credits for specific colleges. The Career and Transfer Center is open when school is in session during the fall and spring semesters and hosts transfer fairs with representatives from area colleges, universities and hospital-based nursing schools and radiologic technology programs. 


Students who plan to transfer are advised to become familiar with academic requirements of the transfer institution. While Academic Advisors and the Career and Transfer Center will assist students with their plans, the primary responsibility for all matters related to transfer rests with the student.  While credits are expected to be transferable to most institutions there is no guarantee regarding the transfer of credits to other colleges and universities.


Withdrawal from the College

In order to voluntarily withdraw from the college, the student must complete a Withdraw from College form with the Office of the Registrar. If unable to come in, students are to email Registrar@manor.edu using their Manor email account and provide a reason for the withdrawal. The official date of withdrawal is that date on which the student initiates the procedure with the Registrar or disengages from the college if completing the form. The college reserves the right to request the withdrawal of any student whose academic standing does not meet the required standards or whose conduct is not in keeping with Manor’s policies and regulations. Any matriculated student who has officially withdrawn from the college and wishes to return must request to be reinstated through the Office of the Assistant Dean of Academic Support & Retention. Manor College reserves the right to deny a request for reinstatement.


Withdraw From a Course

The last day to withdraw from a course is set to occur at a point approximately 2/3 of the length of a course. For example, a student may withdraw before the 10th week of a 15 week semester and before the fourth week of a 7 week accelerated course. The exact date will be stated on the academic calendar each semester and session. After the announced date the student must petition the Assistant Dean of Academic Support & Retention to withdraw from a course. A withdraw is not official unless the form is received and processed by the Registrar during the withdraw period. A student may be required to make up credits for withdrawn coursework in order to make satisfactory academic progress to receive continuation of financial aid. Withdrawn courses appear on transcripts but are not calculated into the grade point average.