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Printing Policy

The district budget is very tight.  In an effort to be fiscally responsible, the District is continually looking for cost saving solutions.   Printing costs is one area where we can improve.  We have implemented the PaperCut print management system to measure printing costs and eliminate waste.

Am I being charged for printing?

You are not actually charged for printing.  The monthly limit is a way to track and limit printing expenses.

How do print limits work?

Staff and students are given a monthly printing limit.  At the start of each month, your PaperCut account is replenished.  If you go over your limit, you will not be able to print on any school printer.  You may still submit black and white documents to the Multi-service Center for printing.

How much can staff print?

Most staff have a $25 per month limit.  Some positions require additional printing to comply with state agencies.  These positions will  have larger limits.  However, we will ask that they print to black & white devices or send print jobs to the Multi-service Center when possible.

This $25 limit is enough to print 1,250 pages to a black & white printer per month.  You can stretch your printing farther by taking advantage of the highly efficient Multi-service Center.  Also, please try to avoid printing to color printers.

How much can students print?

Students may print up to $10 per month.  Lab and library printers shall include a watermark on each page to indicate who printed the document.  This is to avoid misuse of school resources.

What does it cost to print?

  

Cost

Notes

Color printer

$0.10 per page

These are the most costly printing devices. Please print to these devices sparingly.

NOTE: Color printers use color ink even when printing gray scale documents.

Black & White printer

$0.02 per page

This includes printers that are exclusively black and white printers.

Copier

$0.01 per page

Copiers have more efficient print toners. Thus, the lower printing cost.

Black & White to the Multiservice Center

No Cost, except for special printing, special paper, or binding requirements.

The printing devices at the MSC are extremely cost effective. The actual cost of printing is below $0.01 per page.

Color to the Multiservice Center

$0.08 per copy, except for special printing, special paper, or binding requirements.

This is similar to printing B&W documents to the MSC.

Why am I being charged $0.10 when I print a black & white document to a color printer?

Color printers use color ink when they print gray scale documents. This is a blend of colors called “composite black” and achieves significantly better image and smoother gray tones. That is why color ink toner runs out – even if you only print gray scale documents.

How will I know which printers are Color vs. B&W?

Most printers have a sticker on them that indicates the per page cost. Please remember that color printers will always cost $0.10 per page – even if you only print gray scale documents.
How do I print using the Multi-service Center?

Every building has print request forms available. Include a completed form with a copy of your document and send to the Multi-service Center via interoffice mail. Or, you may email your document to Cindy Hatfield or Sherie Peterson in the printing department.

How can I check my balance?

You may login to the PaperCut server to check your balance. To login use your regular network user name and password. From this dashboard you can also see your print history and printing rates for district printers.