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PowerPoint 2010




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Creating PowerPoint Slideshows

posted Apr 4, 2012, 1:19 PM by td.comm camias

Once you are happy with the PowerPoint triggers, you need to save the presentation as a PowerPoint show file rather than a PowerPoint presentation. This will embed the sound/music files into the presentation so that they will be included when you email this show to others.
  1. Choose File > Save As

  1. In the Save As dialog box, type a name for the file (if it is not already named) and then click on the drop down arrow for Save as type
  2. Scroll to select the option PowerPoint Show (*.ppsx).


  1. Click the Save button.



Need More Help with MS PowerPoint 2010?


Have a MS PowerPoint 2010 Question? If you would like to to know who to do one specific task in MS PowerPoint 2010, email us at td@ccsf.edu. We may pick your question to be the next PowerPoint 2010 Tip of the Month! If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

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Making Global Changes to Your PowerPoint Slides

posted Jun 20, 2011, 1:56 PM by td.comm camias   [ updated Jun 27, 2011, 4:26 PM ]

Save time by making formatting changes to all of your slides with just one move, by making changes to the “Slide Master.” You can change font colors and styles; add a clipart or picture; and, add a footer or date to every slide just by making the change one time in the master slide.

1.    Access the Slide Master
- Click on the View tab of the ribbon.
- Click on the Slide Master button.
You will see the Slides/Outline pane thumbnail images of the slide master, as well as and all the different slide layouts that are contained within the slide master.

2.    Edit the Slide Master
- When the slide master is open, a new tab is visible on the ribbon. You may make one or many changes to the slide master using the options on the ribbon.
- Making changes to the slide master has a global effect on all your new slides. However, not all changes will take effect on slides created before editing the slide master.
- Any font style/color changes that you have made to the slide master can be manually overwritten on any individual slide.
- Font styles or color changes that you made to individual slides prior to editing the slide master will be retained on those individual slides. Therefore, it is a best practice to make any font changes to the slide master before creating any slides in your presentation, if you want all slides to have a uniform look.

3.
    Edit the Fonts on the Slide Master
- Select the text in the placeholder on the slide master.
- Right click on the selected text.
- Make changes using either the formatting toolbar or the shortcut menu that appears. You can make one or many changes at the same time.

4.
    Make Changes to the Different Slide Layouts


5
.    Close

Font changes to the slide master will affect most text placeholders on your slides. However, due to the variety of layout options available, not all placeholders are affected by changes made to the slide master. Additional changes may need to be made to the different slide layouts -- the smaller thumbnail images located below the slide master image.
- Click on the thumbnail image of the slide layout that you wish to make additional font changes to.
- Make font changes, such as color and style, to the specific placeholder.
- Repeat this process for other slide layouts that were not affected by the changes on the slide master.

6.    Close “Slide Master” and Save Your Changes
- Click on the Close Master View button on the Slide Master tab of the ribbon.
Each new slide that you add to your presentation will take on these changes you made -- saving you from making each change to every individual slide.
- Save Your changes
Save time by making formatting changes to all of your slides with just one move, by making changes to the “Slide Master.” You can change font colors and styles; add a clipart or picture; and, add a footer or date to every slide just by making the change one time in the master slide.

7.
 
   Access the Slide Master
- Click on the View tab of the ribbon.
- Click on the Slide Master button.
You will see the Slides/Outline pane thumbnail images of the slide master, as well as and all the different slide layouts that are contained within the slide master.

8.    Edit the Slide Master
- When the slide master is open, a new tab is visible on the ribbon. You may make one or many changes to the slide master using the options on the ribbon.
- Making changes to the slide master has a global effect on all your new slides. However, not all changes will take effect on slides created before editing the slide master.
- Any font style/color changes that you have made to the slide master can be manually overwritten on any individual slide.
- Font styles or color changes that you made to individual slides prior to editing the slide master will be retained on those individual slides. Therefore, it is a best practice to make any font changes to the slide master before creating any slides in your presentation, if you want all slides to have a uniform look.

9.    Edit the Fonts on the Slide Master
- Select the text in the placeholder on the slide master.
Right click on the selected text.
Make changes using either the formatting toolbar or the shortcut menu that appears. You can make one or many changes at the same time.

10. 
   Make Changes to the Different Slide Layouts

11.    Close

Font changes to the slide master will affect most text placeholders on your slides. However, due to the variety of layout options available, not all placeholders are affected by changes made to the slide master. Additional changes may need to be made to the different slide layouts -- the smaller thumbnail images located below the slide master image.
- Click on the thumbnail image of the slide layout that you wish to make additional font changes to.
- Make font changes, such as color and style, to the specific placeholder.
- Repeat this process for other slide layouts that were not affected by the changes on the slide master.

12.    Close “Slide Master” and Save Your Changes
- Click on the Close Master View button on the Slide Master tab of the ribbon.
Each new slide that you add to your presentation will take on these changes you made -- saving you from making each change to every individual slide.
- Save Your changes



Need More Help with MS PowerPoint 2007?


Have a MS PowerPoint 2007 Question? If you would like to to know who to do one specific task in MS PowerPoint 2007, email us at td@ccsf.edu. We may pick your question to be the next PowerPoint 2007 Tip of the Month! If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

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Add Sound Effects to a PowerPoint 2007 Presentation

posted Jun 20, 2011, 1:55 PM by td.comm camias   [ updated Jun 27, 2011, 4:25 PM ]

You can set up your presentation to play an audio file as part of the presentation! The first thing to know is that .wav sound files can be embedded.When you insert a sound on a slide, an icon that represents the sound file appears which you can click to start or stop the sound. To insert a sound in your presentation:
 
1. Click in the Insert Tab.
 
2. Click in the Sound command.
 
3. Choose a source:

a. Sound from File: Search for the file you want to add and double-click it.
b. Sound from Clip Organizer: Search for sounds
 
4.  Select the Sound Play options.
 
5.  Double-click the sound icon to test it.
 
Linked sounds are where they are stored and how you update them after you put them in your presentation. Embedded files are stored within the presentation, and linked files are stored outside the presentation. Linked files are updated when changes are made to their source file, but embedded files don't change if you change their source file. Important Note: When you insert a linked sound file, PowerPoint creates a link to the sound file's current location. If you later move the sound file to a different location, PowerPoint will not know that you moved it and you may need to re-insert the sound.
 
To determine if a sound is linked or embedded:
1.  Select the Normal View from the View tab.
 
2. Under Sound Tools, on the Options tab

3. In the Sound Options group, click the Dialog Box Launcher.
 
4. Under Information, next to File, you see either "Contained in presentation" (that is that the sound is embedded) or the path to the sound (that is that the sound is linked).
 
If you want to hide the sound icon, but still be able to play the sound: 
1. Click in the view Tab.
 
2. Click in the slide show Command. Here you will see that the sound icon is visible.
 
4. Return to the Normal view.
 
5. Click the sound icon, then click in the "Send to Back" command. The sound icon is still part of the presentation, but not visible to your audience.


Need More Help with MS PowerPoint 2007?


Have a MS PowerPoint 2007 Question? If you would like to to know who to do one specific task in MS PowerPoint 2007, email us at td@ccsf.edu. We may pick your question to be the next PowerPoint 2007 Tip of the Month! If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

Note: The IP address for all comment posters are automatically archived by the Google analytics gadget we employ to help us improve web efficiency. If you are concerned about your IP address being archived here, please do not post.

Password Protect Presentations

posted Jun 20, 2011, 1:52 PM by td.comm camias   [ updated Jun 27, 2011, 4:28 PM ]

Sometimes it’s necessary to protect your PowerPoint presentations to keep information confidential.

Password protection is applied differently in PowerPoint 2007 than in earlier versions, but it is just as easy. It is simply a matter of knowing where to look.
1.    Click the Office button in the top left corner of the screen
2.    Choose Save As.
3.    In the bottom left corner of the Save As dialog box, click on the Tools button.
4.    Choose General Options ....

There are two password options available for you to add to your presentation.
1.    Password to Open: This is a security feature that will encrypt your presentation and allow you to control who has access to the file.
2.    Password to Modify: Sometimes you can allow others to see the presentation, but do not want any alterations made. By adding a password to this box, no one can make any changes to the presentation, without first entering the password.

You can choose to apply either of these password protection options, or both to your presentation. However, be aware that if you forget these passwords, even you will be unable to get back into the presentation.

IMPORTANT NOTE: If you password protect your file, then lose or forget the password, the file CANNOT be accessed!!! Neither CCSF HelpDesk, NOR Microsoft will be able to open the file. Add passwords with care!


Need More Help with MS PowerPoint 2007?


Have a MS PowerPoint 2007 Question? If you would like to to know who to do one specific task in MS PowerPoint 2007, email us at td@ccsf.edu. We may pick your question to be the next PowerPoint 2007 Tip of the Month! If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

Note: The IP address for all comment posters are automatically archived by the Google analytics gadget we employ to help us improve web efficiency. If you are concerned about your IP address being archived here, please do not post.

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