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Word 2010




Every month, we'll add a new tip to help
become a Word expert - so keep checking back!






Password Protect Files

posted Apr 4, 2012, 1:00 PM by td.comm camias   [ updated Apr 4, 2012, 1:09 PM ]

To encrypt your file and set a password to open it:

  1. Click the File Tab

  1. Click on Permissions & choose Encrypt Document

  1. Enter a Password & Click OK. Repeat.

  1. Save your document.
IMPORTANT: Your password is not recoverable – if you forget your password, you  will not be able to access your file at all.


Need More Help with MS Word 2010?


Have a MS Word 2010 Question?
If you would like to to know who to do one specific task in MS Word 2010, email us at td@ccsf.edu. We may pick your question to be the next Word 2010 Tip of the Month! If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

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Add Tools to the Microsoft Office Ribbon

posted Jun 16, 2011, 11:38 AM by td.comm camias   [ updated Jun 27, 2011, 4:21 PM ]

The Microsoft Office “Ribbon” is a vital part of the new interface throughout the latest versions of MS Office applications, It is designed to help you quickly find the commands that you need to complete a task, but because it's so different from previous versions of Word, kit can be confusing. Below are instructions for adding commands and tools to the Ribbon. You can use these same instructions for MS Excel and PowerPoint too.
 
Commands are organized in logical groups that are collected together under tabs. Because each tab relates to a type of activity, such as writing or laying out a page, unfortunately, it is not possible to customize the Ribbon without using XML and programming code, but you
add your most frequently used command to the “Quick Access.” The Quick Access Toolbar is a customizable toolbar that contains a set of commands that are independent of the tab that is currently displayed.

To add or remove buttons to the Quick Access Toolbar:

1.    Click on the Quick Access Toolbar drop-down menu (
located in the upper-left corner next to the Microsoft Office Button).  

2.    Click on “Customize the Quick Access Toolbar…”


3.    In the box on the left-hand, scroll down until you find the command you want to add. Choose “All Commands” if you can’t find what you want under “Popular Commands.”


4.    Click on the command you want to add, then click the   button.


5.    Repeat as necessary, then click “OK," and your newly added command/tool appears on the
Quick Access Toolbar.


Follow the same steps to remove buttons from the Quick Access Toolbar, choosing “Remove” instead of “Add.”


Note:
In Word 2007, you cannot do the following:

•    Add to or rearrange the commands on the Ribbon.
•    Change or remove a command or group on the Ribbon.
•    Add tabs to the Ribbon, unless you use XML and programming code.
•    Switch to the toolbars and menus from earlier versions of Microsoft Office.
•    Change the font or font size used on the Ribbon.

You are able to customize the Ribbon in Word 2010.


Need More Help with MS Word 2007?


Have a MS Word 2007 Question?
If you would like to to know who to do one specific task in MS Word 2007, email us at td@ccsf.edu. We may pick your question to be the next Word 2007 Tip of the Month! If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

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Watermarks

posted Jun 16, 2011, 11:21 AM by td.comm camias   [ updated Jun 27, 2011, 4:21 PM ]

Watermarks can help you manage your documents. For example, you can mark a document as a “Copy,” as “Final Draft,” as “Confidential,” or “Urgent,” etc. Add a watermark to your MS Word document by following the steps below:

1.    Open the Page Layout Ribbon

2.    Click the Watermark button


3.    Select the watermark you would like to add to your document (scroll to view all of the available watermarks)
If you would like to customize a watermark or use an image as a watermark:

1.    Open the Page Layout Ribbon

2.    Click the Watermark button

3.    Click Custom Watermark


4.    Select either Picture Watermark or Text Watermark
  • If you're inserting a picture watermark, select your image and then specify the options for it.
  • For text watermarks, you have more options. You can select the font, size, transparency, layout, and color
5.    Once you've made your selections, click Apply and OK.



Need More Help with MS Word 2007?


Have a MS Word 2007 Question?
If you would like to to know who to do one specific task in MS Word 2007, email us at td@ccsf.edu. We may pick your question to be the next Word 2007 Tip of the Month! If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

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Set a Default Style for Your Documents

posted Jun 16, 2011, 10:46 AM by td.comm camias   [ updated Jun 27, 2011, 4:22 PM ]

You can prevent anyone from changing the styles of a document you send or share with them.:

1.
On the Home tab, in the Styles group, click the Styles Dialog Box Launcher.


2. In the Styles dialog box, click Manage Styles.


3. Select the Restrict tab, then click the "Block Quick Style Set switching" check box.


Note:  Restricting users from changing the Quick Style set does not prevent them from changing the font or color themes.


Need More Help with MS Word 2007?


Have a MS Word 2007 Question?
If you would like to to know who to do one specific task in MS Word 2007, email us at td@ccsf.edu. We may pick your question to be the next Word 2007 Tip of the Month! If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

Note: The IP address for all comment posters are automatically archived by the Google analytics gadget we employ to help us improve web efficiency. If you are concerned about your IP address being archived here, please do not post.

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