Office & Windows

Microsoft Office is an incredibly powerful suite of software applications. Whether you want to write a letter, create a killer presentation, or keep track of data, Microsoft Office can help you. But moving from MS Office 2003 to MS Office 2007 or 2010 can be daunting. Tools are now located in different places and the look and feel are completely different. No worries – we got you covered! Each month, the Technology Division Training team will add new tips and tricks to help you become a power-user and get the most from applications like Word, PowerPoint and Excel!

Check back every month to see what’s new! If you’d like to ask a “How-to” question, email us at td@ccsf.edu. If you’d like more extensive help (like attending a workshop or reading a full-length manual), visit the TLC website.

Word 2010 Tips



  • The features in Word 2010 look different from those of earlier versions -- and work quite a bit differently as well. Here is list of "quick" Tech Tips to help you find your way around Word 2010. If you would like to receive more extensive instruction on using MS Word 2010, visit the Technology Division's Training & How-to's page, where you can find links to full training manuals, self-paced video tutorials, and access to the calendar of instructor-led workshops.

  • Password Protect Files To encrypt your file and set a password to open it: Click the File Tab Click on Permissions & choose Encrypt Document Enter a Password & Click OK. Repeat. Save your document ...
    Posted Apr 4, 2012, 1:09 PM by td.comm camias
  • Add Tools to the Microsoft Office Ribbon The Microsoft Office “Ribbon” is a vital part of the new interface throughout the latest versions of MS Office applications, It is designed to help you quickly find the commands ...
    Posted Jun 27, 2011, 4:21 PM by td.comm camias
  • Watermarks Watermarks can help you manage your documents. For example, you can mark a document as a “Copy,” as “Final Draft,” as “Confidential,” or “Urgent,” etc. Add a watermark to your ...
    Posted Jun 27, 2011, 4:21 PM by td.comm camias
  • Set a Default Style for Your Documents You can prevent anyone from changing the styles of a document you send or share with them.:1. On the Home tab, in the Styles group, click the Styles Dialog ...
    Posted Jun 27, 2011, 4:22 PM by td.comm camias
Showing posts 1 - 4 of 4. View more »

Excel 2010 Tips


  • The features in Excel 2010 look different from those of earlier versions -- and work quite a bit differently as well. Here is list of "quick" Tech Tips to help you find your way around Excel 2010. If you would like to receive more extensive instruction on using MS Excel 2010, visit the Technology Division's Training & How-to's page, where you can find links to full training manuals, self-paced video tutorials, and access to the calendar of instructor-led workshops.

  • Default Font By default, Microsoft Office Excel uses the Body Font font in font size 11 (which is displayed as the Calibri font in font size 11 when you type data in ...
    Posted Apr 4, 2012, 1:16 PM by td.comm camias
  • Quick and Dirty: Count, Sum, Average No, this isn't about functions. This is a really quick way to get basic information about a group of cells. They don't even have to be to together ...
    Posted Oct 13, 2011, 3:35 PM by Victor J. Fascio
  • Freeze Panes To keep an area of a worksheet visible while you scroll to another area of the worksheet, you can lock specific rows or columns in one area by freezing or ...
    Posted Jun 27, 2011, 4:21 PM by td.comm camias
  • Formatting Spreadsheets with “Format Painter” Adding formatting to your spreadsheet not only makes it more attractive and easier to read, but it can make it easier for users to find the information they are after ...
    Posted Jun 27, 2011, 4:19 PM by td.comm camias
  • Selecting a Range of Cells Selecting multiple cells at one time can save time on mass formatting. Follow the tips on this handout to easily select any range of cells in Excel you want.Need ...
    Posted Jun 27, 2011, 4:20 PM by td.comm camias
Showing posts 1 - 5 of 5. View more »

Windows 7

  • Auto-lock Your Computer When You Step Away & Other Keyboard Shortcuts Press the Windows key .... .... plus one of the letters/other keys below to perform the following tasks:
    Posted Apr 4, 2012, 1:24 PM by td.comm camias
  • Weird and wonderful keyboard shortcuts (Some for older Windows, some Windows 7 only) It's tiresome and potentially dangerous always to use the mouse. Here are a few keyboard shortcuts.Everyone should know the really basic shortcuts: Select, then Copy with: Ctrl+C ...
    Posted Dec 13, 2011, 12:06 PM by Victor J. Fascio
  • Show the extensions on your files You think you've made a PDF or saved a Word document as a Rich Text (.rtf) file - but you're not sure, because your computer doesn't show you ...
    Posted Dec 12, 2011, 3:11 PM by Victor J. Fascio
  • Use Checkboxes to select files (Windows 7 only) When you are browsing your computer you can select folders/files for moving or copying using Click - Shift-click to select a contiguous group of files and Cntrl-click to ...
    Posted Dec 12, 2011, 2:40 PM by Victor J. Fascio
  • Changing drive letters (XP and Win 7) Sometimes you insert a flash drive and the system assigns a drive letter that conflicts with one of your network shared drives. Here's how to change the letter.Windows ...
    Posted Sep 28, 2011, 2:17 PM by Victor J. Fascio
Showing posts 1 - 5 of 11. View more »