Instructions for Submissions, Guidelines, and Forms

Curriculum Change in the College of Arts and Sciences

A Proposers’ Guide to Academic Council

2014-15

Who needs to file paperwork?

·         The academic unit (department or interdisciplinary program) initiating a change is responsible for the paperwork to effect that change.

o   The chairperson or interdisciplinary program director should be named in the “from” line and should sign for the academic unit.

o   “Proposer (if other)” may be, as appropriate, the instructor who has designed the course, an undergraduate program director, or any other member of the unit who would be best able to answer questions about the changes proposed – but no “other” need be specified if the chairperson or program director will handle inquiries.

·         The proposing unit is responsible for identifying all stakeholders (cross-listing departments* and tagging interdisciplinary programs* in a course, or participating units in a cross-disciplinary major or minor) in any course or major or minor for which changes are proposed, and for collecting all signatures. A complete set of signatures shall be needed before the application can be considered.

o   Signatures from all stakeholders demonstrate they are aware of and on board with the changes proposed.

o   If the proposing unit’s changes provoke additional changes in a stakeholder-unit’s programs, the stakeholder-unit should submit the needed additional applications, under its own authority but together with the proposing unit’s package (for example, if a home unit’s course-change means the course should be made a specific requirement rather than just an elective in another unit’s minor, the second unit should sign onto the home unit’s change and submit its own Change of Minor application).

* Cross-listing and tagging:

·         Either cross-listing or tagging may arise when a course serves a major or a minor outside its home unit.

·         “Tagging” means the name of the Interdisciplinary Program in question appears in LOCUS’s display of Course Attributes for a course belonging to a different home unit.

o   The tag permits students to search in LOCUS for all courses that may serve a given interdisciplinary program’s major or minor, regardless of the courses’ home units.

o   Although the tag should not appear on courses not included in the major or minor, applying the tag and including the course are two separate operations by R&R.

·         “Cross-listing” means the same course, in terms of its defining content and objectives, is designated in LOCUS by course numbers in more than one Subject Area Code belonging to separate academic units.

o   Courses are cross-listed most often when they might be taught by members of faculty holding appointments to different academic units (for example, History of Rome to Constantine is cross-listed as both CLST 308 and HIST 308): the faculty-member’s home unit schedules the course, but the course serves students in both programs.

o   Courses required by a major or minor of an interdisciplinary program may need to be cross-listed with departmental courses, but usually tagging suffices.

·         Whereas a permanent tag always appears on a course, cross-listed courses appear together in LOCUS only if they are scheduled together as a Joint Section.

What needs to be filed? It depends what you want to do. Note also some differences with whom to file:

In order to…

Please file the following…

initiate a new major (department or IDP)

 

SEND TO MARIA LETTIERE

·         a New Major application

·         New Course, Course Change, Permanent Cross-Listing, or Permanent Tagging applications as needed – see below (with Course Inventory forms for each)

·         a Summary Memo

change an existing major (department or IDP)

 

SEND TO MARIA LETTIERE

·         a Change of Major application

·         New Course, Course Change, Permanent Cross-Listing, or Permanent Tagging applications as needed – see below (with Course Inventory forms for each)

·         a Summary Memo

remove an inactive course from an existing major only (department or IDP)

SEND TO JACKIE LONG

·         a Change of Major application

discontinue an inactive major (department or IPD)

SEND TO JACKIE LONG

·         a Change of Major application

·         Course Inventory forms for any courses that should be discontinued – see below

initiate a new minor (department or IDP)

 

SEND TO MARIA LETTIERE

·         a New Minor application

·         New Course, Course Change, Permanent Cross-Listing, or Permanent Tagging applications as needed – see below (with Course Inventory forms for each)

·         a Summary Memo

change an existing minor (department or IDP)

 

SEND TO MARIA LETTIERE

·         a Change of Minor application

·         New Course, Course Change, Permanent Cross-Listing, or Permanent Tagging applications as needed – see below (with Course Inventory forms for each)

·         a Summary Memo

remove an inactive course from an existing minor only (department or IDP)

SEND TO JACKIE LONG

·         a Change of Minor application

discontinue an inactive minor (department or IPD)

SEND TO JACKIE LONG

·         a Change of Minor application

·         Course Inventory forms for any courses that should be discontinued – see below

initiate a new course (department or IDP)

SEND TO MARIA LETTIERE

·         a New Course application (include model syllabus)

·         a Course Inventory form

modify an existing course (department or IDP)

SEND TO MARIA LETTIERE

·         a Course Change application (include model syllabus)

·         a Course Inventory form

re-number an existing course only (department or IPD)

SEND TO JACKIE LONG

·         a Course Inventory form

·         a brief memo explaining the change and confirming all additional units using the course accept the change and are making any changes required in their programs so as to accommodate it

discontinue an inactive course (department or IPD)

SEND TO JACKIE LONG

·         a Course Inventory form

create a new number to permanently cross-list an existing course (department)

SEND TO MARIA LETTIERE

·         Chairperson’s Application for Approval of a New Course Number for Permanent Cross-Listing (include model syllabus)

·         a Course Inventory form

permanently tag an existing course and include in IPD major or minor (IDP)

SEND TO MARIA LETTIERE

·         Program Director’s Application to Tag an Existing Course and Add to an Interdisciplinary Major or Minor (include model syllabus)

·         a Course Inventory form

temporarily cross-list or tag a course (department or IDP)

SEND TO EILEEN KEARNS

·         Request To Cross-List or Tag a Course (Temporary, Semester Only)

Note: if including an existing course of another unit in your major/minor is the only change sought, the Permanent Cross-List or Permanent Tag requests suffice, whether the course is to be a specific requirement, a requirement-option in a specified list, or an elective.

What’s a “second unit” to do: signing on to somebody else’s application:

In order to…

You need to, please,…

authorize courses belonging to your department or IDP to be included in another academic unit’s new major or minor

·         confer with the proposer(s) so the application will be well-informed

·         co-sign the New Major or New Minor application in Item 2

authorize courses belonging to your department or IDP to be added to another academic unit’s existing major or minor

·         confer with the proposer(s) so the application will be well-informed

·         co-sign the Change of Major or Change of Minor application in Item 2, or, if a single course of your unit alone is being added, co-sign the Permanent Cross-List or Permanent Tag request at the end (Item 8 or Item 9, respectively)

authorize changes in another academic unit’s course that is cross-listed or tagged with your department or IDP

·         confer with the proposer(s) so the application will be well-informed

·         co-sign the Course-Change application in Item 4.e

·         supply information about your academic unit’s use of the course for Item 6.c

·         if the proposed changes in the course will alter its status in your major or minor as specific requirement, requirement-option, or elective, please also submit a Change of Major/Minor application for your academic unit together with the course-proposer(’s/s’) application

sign on to a new course being created by another academic unit

·         confer with the proposer(s) so the application will be well-informed

·         supply information about your academic unit’s proposed use of the course for Item 4.e

·         co-sign the New Course application in Item 7 so as to create a cross-listing number (department) or tag (IDP)

·         if the new course will be an elective in your major or minor, covered by a programming-rule (e.g., “all 300-level Italian courses”), this sign-on suffices, but if additional programming is required for the major or minor, please also submit a Change of Major/Minor application for your academic unit together with the course-proposer(’s/s’) application

sign on to another academic unit’s course that is being changed

·         confer with the proposer(s) so the application will be well-informed

·         co-sign the Course-Change application in Item 4.e

·         supply information about your academic unit’s use of the course for Item 6.c

·         if the changed course will be an elective in your major or minor, covered by a programming-rule (e.g., “all 300-level Italian courses”), this sign-on suffices, but if additional programming is required for the major or minor, please also submit a Change of Major/Minor application for your academic unit together with the course-proposer(’s/s’) application

In all cases where the catalogue-coding of a course will be involved, please ensure that the Course Inventory Form the home unit is submitting includes any elements that are needed by your academic unit as well as the home unit (e.g., tags, constituency-specific pre-requisites).

For 2014-15 monthly deadlines, please visit the Submission Deadline page

 

Revised: 9/17/2014
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