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LCRA Constitution


(Adopted April 14, 2002)
Article I
Name: 
The name of this Association shall be the LEGACY COMMUNITY RATEPAYERS' ASSOCIATION

Article II
Mandate: 
The mandate of this Association shall be to provide unity of purpose with respect to such issues as safety, security, schooling and the general maintenance of the community in the best interest of its residents. The Association shall seek to be a vehicle through which residents and homeowner families can make suggestions and voice concerns with a view to sustaining the well-being of the neighbourhood, and to promote friendship and understanding among all its members.

Article III
Membership: 
Membership in this Association shall be open to all residents of the Legacy enclave who have paid annual family membership dues.

Article IV
Meetings: 
The fiscal year shall be April 1 to March 31, with the Annual General Meeting (AGM) being held no later than June 30. Each family membership shall be entitled to one vote at the AGM. In addition, special meetings of the Association may be called by the Executive.

Article V
Executive Team:
The Executive Team shall consist of Executives and Directors.
Executives:
  1. Executives shall consist of the four elected officers (2 Co-Chairpersons, Treasurer and Secretary) and up to nine at-large Executives. All Executives shall be elected from the membership at the AGM each year. The term of office shall be until the next AGM.
  2. In the event that a vacancy arises in one of the table officer positions, the Executive shall appoint an interim officer within the Executive.
  3. The Executive shall consist of the following positions:
    • Two (2) Co-Chairpersons
    • Treasurer
    • Secretary
    • At-Large Executives - not fewer than three, and not more than nine - with the objective of having representatives from each part of the neighbourhood. 
Directors:
  1. Directors are active participants on the Executive Team, but either explicitly choose to be excluded from voting participation or are unable to participate on the Executive Team on a full-time basis, as measured by participation in monthly Executive Team meetings.
  2. To participate in Executive Team meetings, Directors must be actively engaged in at least one sub-committee during the LCRA fiscal year. 

The Executive Team shall meet at the call of one Co-Chairperson or the written request of three Executive Team members. The attendance of 50% of the Executives will constitute a quorum.

The Executive Team shall administer the Association on behalf of its members, and shall report to the AGM on its activities.

The Executive Team shall represent the Association in the presentation of briefs and in meetings with the Region of York, City of Markham, Boards of Education or officials of other organizations.

The Executive Team may set up such sub-committees as it deems necessary for the effective work of the Association. Such sub-committees shall be drawn from the membership.

Article VI
Finances:

  1. The Association's annual family membership dues will be reviewed annually by the Executive, and any changes ratified at the AGM.
  2. The Treasurer shall maintain the financial records of the Association, and deposit any monies belonging to the Association in a bank account in the name of the Association.
  3. Money must be spent on the business of the Association on the authority of the Executive. Such expenditures shall be by cheque, signed by two officers (Co-Chairpersons, Treasurer or the Secretary).
  4. An annual financial report shall be prepared by the Treasurer as at March 31, in accordance with the Association's fiscal year end.
  5. The Executive shall have no authority to borrow money from a lending institution on the Association's behalf.
Article VII
Amendments:
 
Proposed amendments to the Constitution shall be presented, in writing, to the membership at least seven calendar days prior to a scheduled General or Special Membership meeting, and shall be voted on at that meeting. The system of member notification shall be determined by the Executive.