Rules and Procedures

Section II Policies and Procedures

Doña Ana Elementary School

2018-2019 School Safety Plan





Table of Contents

INTRODUCTION..................................................................... 2

DISCIPLINE POLICY ……..……………………………....…3

BUS DISRUPTIONS.................................................................4


DRESS CODE POLICY  ……………………………………..6

ATTENDANCE POLICY   …………………………………...7




Dona Ana Elementary School is committed to providing a healthy, safe and secure environment for students and employees.  The SAFE SCHOOLS PLAN - POLICIES and PROCEDURES section provides Dona Ana Elementary School staff with direction in the areas of discipline, dress, attendance, and abuse/neglect reporting, bullying, etc.

The goal of this section of the Safe Schools Plan – Policies and Procedures is to provide direction for school staff for intervening in potentially harmful situations.

The Las Cruces Public School District recognizes that each school community has unique needs and resources, which must be addressed to enhance the School-Level Safety Plan.  The SAFE SCHOOL PLAN – POLICIES AND PROCEDURES section will be reviewed annually by school staff.

(NOTE: Policies and Procedures are school specific.  Included in this document are samples of possible policies and procedures a school might have in place to prevent possible violent situations.  Every school must develop a policies and procedures section in their School-Level Safety Plan that minimally includes policies required by existing statute or rule.  Please include all existing policies and procedures that are specific to a safe and healthy learning environment.  i.e., attendance policies, dress code policies, anti-bullying policies.)


 Dona Ana Elementary School is committed to maintaining a campus environment that is pleasant, safe and conducive to learning for all.  Toward this end Dona Ana Elementary School is dedicated to providing a consistent discipline policy, which will encourage appropriate and socially acceptable behavior. 

All staff members are responsible for promoting a desired campus environment and for the consistent implementation of the Dona Ana Elementary School Discipline Policy.  This responsibility carries authority from every employee to every student and shall not be limited by position assignment or job description.




Every teacher will utilize the Clip It Up consistent discipline plan that includes rules, rewards and consequences for behavior.  If a student needs to be referred to the office for either excellent or inappropriate behavior, please use the DAES Office Referral form. Students should not be excluded from classroom instruction, PE, Music, Art, ICC Lab or Library for disciplinary reasons. In addition, students should NEVER be placed to work out in the hallway as a disciplinary measure as this becomes a safety issue for the student due to lack of consistent supervision.


Dona Ana Elementary School is intent on having a highly structured, calm and orderly atmosphere.  Respect and courtesy should be exhibited at all times.  Administration, teachers, educational assistants and parents are expected to exemplify appropriate models of conduct and abide by school rules.  Dona Ana Elementary School shall utilize positive discipline programs at all grade levels.  Good behavior shall be recognized with positive reinforcement and rewards.  In any school it is necessary that rules and regulations be established for the safety and well being for all.  Discipline is a confidential matter.  We cannot share the actions we take with students with anyone other than the student and their family. If discipline is required, Discipline Procedures below:


Please completely fill out a Disciplinary Referral Form.  Keep pink yellow copy for your records, send white copy home for parents and send pink copy to administrator along with student.  Please keep in mind that once you send a student to the office, it is understood that you have exhausted all measures of rectifying the situation in your classroom.  Teachers must document student name and time out of the classroom in lesson plan book.  Teachers are responsible for notifying parents of incident. 

 Playground Expectations

Students are expected to:

o   Follow all teacher/staff directions.

o   Stay within the playground area.

o   Stop playing when the bell rings or the teacher blows his/her whistle.

o   Play nicely

o   Be respectful of adults, each other and themselves.

 Students are not allowed to:

o   Show physical aggression of any kind.

o   Play games that include physical contact (i.e. tackle football).

o   Fight, rough house or play wrestle.

o   Push or trip each other.

o   Throw rocks, sand or other objects.

o   Use verbal aggression of any kind.

o   Be rude, have temper flair ups or use vulgar and/or obnoxious language.

o   Stand or sit on tables.

o   Climb trees.

o   Play on the sides of the buildings.

o   Run or loiter in the hallways.

 Equipment Expectations

Students are expected to:

o   Follow all rules on the equipment.

o   Play safely on the equipment.

o   Follow their teacher’s rules for using their own classroom equipment.

o   Be considerate of everyone playing on the equipment.

 Students are not allowed to:

o   Jump off of or play tag on the equipment.

o   Play on the Head Start equipment.

o   Play on any piece of equipment that has mud puddles or standing water beneath them.


Bus disruptions, deliberately or inadvertently interfering with the safe operation of a school bus which is stopped or moving; behaving in a manner adversely affecting an individual or any property on or near the bus itself, at bus stops, or at pick-up areas will result in a progressive discipline procedure as stated below:


Progressive Discipline Procedure for Bus Disruption

The Discipline Procedure is administered by the bus driver in cooperation with the principal.

First warning:    
The bus driver issues a Bus Incident Report stating the offense.  The Bus Incident Report is turned into the school office.  Depending on the incident, a call to parents and/or a letter from the principal is sent to the parents with the report attached.  The letter informs the parents that bus privileges may be revoked should a student receive a third bus incident report.

Second warning:    The bus driver issues a Bus Incident Report stating the offense. The Bus Incident Report is turned into the school office.  A second letter from the principal along with the Report is sent to the parents.  The letter reminds the parents that a third incident report will result in bus privileges being revoked.

Third warning
:    The bus driver issues a Bus Incident Report stating the offense.  The Bus Incident Report is turned into the school office.  A third letter from the principal along with the Report is sent to the parents.  The letter informs the parents that bus privileges are revoked until a conference can be arranged with the parents, bus driver, and the principal.  At that meeting bus privileges are reinstated on a probationary basis.  The student may ride the bus until which time there is a fourth incident.  A fourth incident will result in bus privileges being revoked for the remainder of the school year.

Fourth warning:    
The bus driver issues a Bus Incident Report stating the offense.  The Bus Incident Report is turned into the school office.  Bus privileges are immediately revoked for the remainder of the school year.

The principal in cooperation with the Bus Company may immediately revoke bus privileges for behavior, which results in injury or potential injury to another person.

There are four copies of each Bus Incident Report: one for the parents, one for the school, one for the bus company, and one for District Transportation Office.


Illegal substance use will result in notification of parents and may result in notification of other appropriate authorities. 



 The following behaviors will result in an immediate call to parents requesting a conference with the parents, teacher, and principal.  The behavior may result in suspension.  Appropriate authorities will be notified if necessary.

 o  Controlled Substance Possession: Having any substance capable of producing a change in behavior or altering a state of mind or feeling.  These include any narcotic drug, hallucinogenic drug, inhalants, amphetamine, barbiturate, marijuana, alcoholic beverage or intoxicant of any kind.  Also included are "look-a-likes", items that look like a controlled substance whether or not they are capable of producing a change in behavior or altering a state of mind.

o  Controlled Substance Sale or Distribution: Selling or distributing a substance capable of producing a change in behavior or altering state of mind or feeling including "look-a-likes".

o  Tobacco:  Using any form of tobacco is prohibited on school ground.

o  Vandalism:  Deliberately or maliciously destroying, damaging, and/or defacing school property or the property of another individual.

o  Gang-like Behavior; Gang-like behavior is disruptive to the educational process.  Although this list is not inclusive, examples of unacceptable behaviors include gang graffiti on school property, intimidation of others, gang fights and/or initiation rituals, wearing gang attire or colors.

o  Weapons Possession on school ground: Possessing a weapon, including "look-a-likes" such as, but not limited to: a firearm, any type of gun, knife (including pen/pocket knives), or club is prohibited, and will result in immediate suspension.


The Dona Ana Elementary School expects student dress and grooming to reflect high standards of personal conduct so that each student’s attire promotes a positive, safe and healthy atmosphere within the school.  Student dress may not present a health or safety hazard, violate municipal or state law, or present a potential for disruption to the instructional program.


Attire and accessories, which advertise, display, or promote any drug, including alcohol or tobacco, sexual activity, violence, disrespect and/or bigotry toward any group are not acceptable.

 Unacceptable clothing and accessories are prohibited these include, but are not limited to:

o  Gang-related attire

o  Excessively tight or revealing clothes

o  Short-shorts

o  Bare midriff

o  Low-cut and/or off the shoulder blouses

o  Spiked jewelry

o  Chains

o  Belts with more than 2 inches excess

o  “Sagging” or the wearing of pants below the waist and/or in a manner that allows underwear or bare skin to show

o  “Bagging” or wearing of excessively baggy pants with low-hanging crotches

As a matter of common courtesy and respect, hats/caps are not to be worn while inside buildings except where there are specific instructional, safety, religious, or medical reasons.


 6.10.8 NMAC states that “Attendance” means students who are in class or in a school-approved activity.  If a student is in attendance up to one half the total instructional time during a school day, the student will be counted as having attended one-half of a school day.  If the student attends school for more than one-half of the total instructional time, the student will be counted as having attended for the full day.  In addition, NMAC requires that each local school board and charter school develop a written attendance policy.

Student attendance in New Mexico is compulsory and failure to attend is regarded as educational neglect as stated in Section 32-1-L (2) NMSA 1978, the educational neglect section of the New Mexico Children’s Code, N.M.S.A., 1978.  Educational Neglect is interpreted to be chronic absences and or excessive tardiness. 

Dona Ana Elementary School recognizes that children/youth are sometimes too ill to attend school.  Parents should notify the school when his/her student will be absent by calling the attendance line, {telephone number}.  The school encourages parents to ensure their student attends school to maximize his/her learning and to increase his/her chances of having a successful school career.


 Dona Ana Elementary School attendance policy has the following components:

  • class attendance is taken and maintained by class period for every instructional day for each student in each school or school program in the secondary school and twice a day in the elementary school (once in the morning and once in the afternoon);
  • prohibits out-of-school suspension and expulsion as a punishment for truancy;
  • provides for early identification of students with unexcused absences, truants and habitual truants; provides for intervention that focuses on keeping truants in an educational setting; and further provides that:
  • if a student is truant, the school district or charter school shall contact the student’s parent(s)/guardian(s) to inform them that the student is truant and to discuss possible interventions;
  • a representative of the school district or charter school shall meet with the student and his or her parent(s)/guardian(s) to identify the causes for the student’s truancy, identify what actions can be taken that might prevent the student’s truancy, identify possible school district, charter school and community resources to address the causes for the student’s truancy, and establish a corrective action plan to address the student’s truancy;
  • the notification to the student’s parent(s)/guardian(s) and the meeting with the parent(s)/ guardian(s) must be respectful and in a language and in manner that is understandable to the student and the parent(s)/guardian(s);
  • the corrective action plan must contain follow-up procedures to ensure that the causes for the student’s truancy are being addressed;
  • if the student is a habitual truant, the local school board, charter school or their authorized representatives shall, in addition, give written notice of the habitual truancy by certified mail to or by personal service on the student’s parent(s)/guardian(s);
  • if there is another unexcused absence after delivery of a written notice of  habitual truancy, the student shall within seven (7) days of this unexcused absence be reported to the probation services office of the judicial district where the student resides.


 Reporting laws govern schools and school employee response to both Substance Abuse and Child Abuse and Neglect.

 Substance Abuse

Section 22-5-4.4 NMSA 1978: 

“A.  A school employee who knows or in good faith suspects any student of using or abusing alcohol or drugs shall report such use or abuse pursuant to procedures established by the local school board.

 B.  No school employee who in good faith reports any known or suspected instances of alcohol or drug use or abuse shall be held liable for any civil damages as a result of such report or his efforts to enforce any school policies or regulations regarding drug or alcohol use or abuse.”

 Child Abuse and Neglect

Section 32-1-15 NMSA 1978:

“A.  Any licensed physician, resident or intern examining, attending, or treating a child, any law enforcement officer, registered nurse, school teacher, or social worker acting in his official capacity or any other person knowing or having reasonable suspicion that a child is an abused or a neglected child shall report the matter immediately to:  (1) a local law enforcement agency; or (2) the county social services office of the human services department in the county where the child resides.

 G.  Any person who violates the provision of Subsection A of this section is guilty of a misdemeanor and shall be sentenced pursuant to the provisions of Section 31-19-1 NMSA 1978.”

 Section 21-1-16 NMSA 1978:

“B.  Anyone reporting an instance of alleged child neglect or abuse or participating in a judicial proceeding brought as a result of a report required by Section 32-1-15 NMSA 1978 presumed to be acting in good faith and shall be immune from liability, civil or criminal, that might otherwise be incurred or imposed by the law, unless the person acted in bad faith or with malicious purpose.

 C.  Any school personnel or other person who has the duty to report child abuse pursuant to Section 32-1-15 NMSA 1978 shall permit a member of a law enforcement agency or an employee of the human services department to interview the child with respect to a report without the permission of his parent, guardian or custodian.  Any person permitting an interview pursuant to this subsection is presumed to be acting in good faith and shall be immune from liability, civil or criminal, that might otherwise be incurred or imposed by law, unless the person acted in bad faith or with malicious purpose.

 School personnel who suspect substance abuse or child abuse or neglect are not to conduct an investigation, but are to report to The Children, Youth and Families Department.

 BULLYING NMAC states that “Bullying” means any repeated and pervasive written, verbal or electronic expression, physical act or gesture, or a pattern thereof, that is intended to cause distress upon one or more students in the school, on school grounds, in school vehicles, at a designated bus stop, or at school activities or sanctioned events.  Bullying includes, but is not limited to, hazing, harassment, intimidation or menacing acts of a student which may, but need not be based on the student’s race, color, sex, ethnicity, national origin, religion, disability, age or sexual orientation.  In addition, NMAC requires that each local school board and charter school develop a written anti-bullying policy.

There are multiple forms of bullying, direct- in which there is physical violence or name-calling, and indirect- exclusion from an activity, rumor spreading, or cyber-bullying, are the most common versions.  Bullies are more likely to:

        Get into frequent fights

        Be injured in a fight

        Steal, vandalize property

        Drink alcohol


        Be truant, drop out of school

        Report poorer academic achievement

        Perceive a negative climate at school

        Carry a weapon

 Dona Ana Elementary School believes it is important for a school to create a climate where bullies and bullying behavior are not tolerated.



 Anti-bullying policy shall at least include, but shall not be limited to:

  •  definitions;
  •  an absolute prohibition against bullying;
  •  a method to ensure initial and annual dissemination of the anti-bullying policy to all students, parents, teachers, administrators and all other school or district employees;
  •  procedures for reporting incidents of bullying which ensure confidentiality to those reporting bullying incidents and protection from reprisal, retaliation or false accusation against victims, witnesses or others with information consequences for bullying which include consideration of compliance with state and federal IDEA requirements;
  •  consequences for knowingly making false reports pursuant to the anti-bullying policy;
  •  procedures for investigation by administration of incidents reported pursuant to the anti-bullying policy;
  •  a requirement that teachers and other school staff report any incidents of bullying; and
  •  a requirement that anti-bullying is included as part of the health education curriculum as set forth in NMAC (“content standards - health education”).

Bell Schedule, Tardies and Class Time

Bell Schedule, Tardies and Class Time

Students will be reminded to go outside and cannot be in the school hallways or classrooms prior to the 7:55 a.m. morning bell ringing.  ALL students will be picked up by their teachers on the basketball court and walked into class in the morning.

School starts promptly at 8:00 a.m. and ends at 2:30 p.m.

If your child is tardy to school, you must come in to check your child in with the front office to assure their safety. Please do not drop your child off in the front parking lot and send your child in alone.

Students will be reminded that they are not to be in the front office asking to call parents to see how they will get home. Plans should already be established in advance of attending school. 

Students must be in their classrooms ready for class activities by 8:00 a.m. otherwise the teacher will mark them tardy. Once the tardy bell rings, the hallways will be cleared and classes will be in session.

Student Drop Off and Pick Up

Pick-up/Drop-Off Procedures

 Student drop-off and pick-up is on the north side of the school (drop-off/pick up zone) off Dona Ana Road and Camino de Flores. There is no drop off or parking in the front staff parking lot. Visitor parking is in the large lot on the north side of the building. Please do not park in the designated handicap parking spaces if you are not authorized to do so.

Please remember when dropping students off in the 'drop-off lane' to pull your vehicles all the way forward so other vehicles may also drive in. Please do not enter the parking lot through the exit. We have had several near misses with cars coming in the wrong way.

Please slow down in the parking lot and on Dona Ana Road. Students and parents are crossing and walking from many directions.

Students may be dropped off as early as 7:35 a.m. Staff members are not on duty until 7:30 a.m. so students should not be dropped off earlier than this time for safety reasons.

You must come into the front office and get a visitor’s sticker if you are on our campus, the playground or inside the building. There will be no exceptions. This is for the safety of our students.

Students should have a daily routine for getting picked up or leaving from school. We cannot deviate from that routine unless there is a signed written note from the parent notifying us of that change. Parents and/or your designated contacts will be called if your child is not picked up promptly after school.  

School Visitor Information

Visitors and Early Release

Parents and Visitors must check-in and check-out at the front office (at all times) when visiting the school (this includes prior to school starting). The side doors will be locked and are to be accessed only by staff. All parents and visitors need to come in the front doors to gain a sticker pass, including mornings. This is for security purposes to make sure all persons in the building and on the school grounds have been cleared and accounted for. Student safety is our #1 priority.

You will be required to fill out a volunteer packet after 5 days in the classroom and/or cafeteria. Please ask our secretaries for a volunteer packet.

During NMSBA and other district testing, the school will be operating on an adjusted schedule mode with security (check with the office or your child's teacher for procedures in place during this time).

Students must be signed-out at the front office when leaving school early by parents or emergency contacts listed on the student enrollment card.

Students will only be released to persons listed on students yellow student enrollment card.

Students will not be released after 2:00 p.m.

Please be prepared to show your photo ID when picking up your child before 2:30 p.m.

Volunteering, Classroom Visits and Cafeteria

We welcome parent volunteers and look forward to your support in our school. Please fill out a LCPS Volunteer Packet after 5 days on our campus. This is for security reasons.

Please do not engage or correct behavior of students, other than your own child, while observing/volunteering in the classroom, on the playground, on fieldtrips, eating lunch with your child in the cafeteria, in the hallways, etc..

If you are volunteering in the classroom, please seek guidance from the classroom teacher for volunteer duties and which students you can work with and which students you cannot work with.

If a parent is interfering with the classroom environment and instruction of students, they will be asked to please leave the classroom and building by administration.

Thank you for your understanding and support. Your child’s education and safety at school are our #1 priority! We look forward to working closely with you this year!