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DOE Conference Travel

Conferences with Upcoming Lock Dates: 
Institute of Electrical and Electronics Engineers (IEEE) Nuclear Science Symposium & Medical Imaging Conference
October 21st - 28th, 2017

 American Vacuum Society (AVS) - International Symposium & Exhibition
October 29th - November 3rd, 2017

Magnetism and Magnetic Materials (MMM)
November 6th - 10th, 2017 

Materials Research Society (MRS) Fall Meeting & Exhibit
November 26th - December 1st, 2017

SPIE Photonics West
January 27th - February 1st, 2018

ARPA-E Energy Innovation Summit
February 27th - March 1st, 2018
All travel to conferences on DOE funds requires an additional approval through the Conference Services department.  If you are unsure if your funds are considered DOE funds, please contact your budget analyst.  Note that all overhead accounts are considered DOE funds, regardless of what grant funding the overhead is drawn from.

You can read in detail about this requirement HERE.  As early as possible (even if you are not sure you will attend), please fill out the below request form.  You can let Noah Schwartz (NISchwartz@lbl.gov or 510-486-4957) know if you will not attend the conference later.

Conferences with MSD attendance that typically require DOE Approval: 
  • American Chemical Society (ACS) National Fall Meeting and Exposition 
  • American Chemical Society (ACS) National Spring Meeting & Exposition 
  • American Physical Society (APS) March Meeting 
  • ARPA-E Energy Innovation Summit 
  • American Vacuum Society (AVS) - International Symposium and Exhibition 
  • Conference on Lasers and Electro-Optics (CLEO) Laser Science to Photonic Applications 
  • Electrochemical Society (ECS) – Annual Meeting 
  • Institute of Electrical and Electronics Engineers (IEEE) Nuclear Science Symposium & Medical Imaging Conference 
  • Magnetism and Magnetic Materials (MMM) - Annual Conference 
  • Microscopy & Microanalysis (M&M) 
  • Materials Research Society (MRS) Fall Meeting & Exhibit 
  • Materials Research Society (MRS) Spring Meeting & Exhibit 
  • SPIE Optics + Photonics 
  • SPIE Photonics West 
  • International Chemical Congress of Pacific Basin Societies - Pacifichem 
  • Minerals, Metals & Materials Society (TMS) - Annual Meeting & Exhibition
NOTE: This list is not all conferences and you still must submit your name on the form below for ALL conference travel on DOE funds.  For these conferences it is recommended that you submit your name as soon as you are even considering going to ensure that your travel expenses will be reimbursable.

How to determine if this requirement applies for your conference:

Conference Services has provided guidance from the DOE which states, "DOE defines a conference as a meeting, retreat, seminar, symposium, workshop, or event that involves attendee travel. A conference is generally organized for the purpose of facilitating a discussion or exchange of views on matters related to the mission of DOE."  Please review the criteria HERE.  If the conference is determined to be reportable (or you are unsure), please fill out the below form.