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Welcome to MSD Travel

Be sure to submit all DOE funded travel for approval here!

Recent updates from the LBNL Travel Office (Foreign Travel, Long-Term Travel, etc.)

Conferences with Upcoming Lock Dates: 
Institute of Electrical and Electronics Engineers (IEEE) Nuclear Science Symposium & Medical Imaging Conference
October 21st - 28th, 2017

 American Vacuum Society (AVS) - International Symposium & Exhibition
October 29th - November 3rd, 2017

Magnetism and Magnetic Materials (MMM)
November 6th - 10th, 2017 

Materials Research Society (MRS) Fall Meeting & Exhibit
November 26th - December 1st, 2017

SPIE Photonics West
January 27th - February 1st, 2018

ARPA-E Energy Innovation Summit
February 27th - March 1st, 2018

MSD Travel assists travelers in understanding and navigating Berkeley Lab travel policies and procedures.

Questions? Email Jasmine Harris at JAHarris@lbl.gov

TREX Training is available through employee self service!  Sign up HERE

Know before you go:

Each type of travel (Domestic, Foreign, Conference or Non-Conference) has its own requirements. Use our MSD Travel Process document to determine which process applies to your travel. It is the responsibility of each individual traveler to be familiar with and understand the MSD travel process and MSD, DOE and Berkeley Lab policy.

All travel should have pre-approval in TREX.  You can request TREX authorization HERE.

All travel to conferences that are being paid on a DOE funded project require additional DOE approval.  You can request DOE approval HERE.

Personal Days on Travel: Domestic travel allows for a 1:1 ratio of business days to personal days (you can exceed that ratio with justification and divisional approvals).  Foreign travel has a strict 2:1 ratio of business days to personal days.  You cannot exceed this ratio on foreign travel.  Local travel does not allow personal days.

Recent Updates on Travel Policy:

Effective November 1st, 2014, the Travel Policy was updated to include explicit details pertaining to Travel Expense Report Settlement expectations, two of which are noted below:

  • Expense Reports are expected to be submitted within 30 days after completion of the trip using the Berkeley Lab's Travel Expensereimbursement system (TREX).
  • Expense Reports submitted after 90 days are considered "late submissions" and must be routed for approval to Teresa Calarco, Division Operations, in TREX with a justification statement of why the submission is so late.  If these are not both completed, the Travel Office will return your Expense Report to be revised and re-routed.
  • Expense Reports delinquent over 120 days may result in tax liabilities for LBNL paid expenses (such as airfare booked through our travel agency, Carlson Wagonlit).  Such expenses may become taxable as income rather than being a non-taxable reimbursement.

For more infomation, please contact Victoria Oberholser, Travel & Accounts Payable Manager, at vmoberholser@lbl.gov

For information on how to run reports or even have scheduled reports, see HERE.


Additional Resources