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Welcome to MSD Travel

Be sure to submit all DOE funded travel for approval here!

Recent updates from the LBNL Travel Office (Foreign Travel, Long-Term Travel, etc.)

Conferences with Upcoming Lock Dates: 
Electrochemical Society (ECS) – Annual Meeting
May 13th - 17th, 2018

Conference on Lasers and Electro-Optics (CLEO) Laser Science to Photonic Applications
May 13th - 18th, 2018

Microscopy & Microanalysis (M&M)
August 5th - 9th, 2018

American Chemical Society (ACS) National Fall Meeting & Exposition
August 19th - 23rd, 2018

SPIE Optics + Photonics
August 19th - 23rd, 2018

American Vacuum Society (AVS) - International Symposium & Exhibition
October 21st - 26th, 2018

IEEE Nuclear Science Symposium
& Medical Imaging Conference
November 10th - 17th, 2018

MRS Fall Meeting and Exhibit
November 25th - 30th, 2018

MSD Travel assists travelers in understanding and navigating Berkeley Lab travel policies and procedures.

Questions? Email Jasmine Harris at JAHarris@lbl.gov

TREX Training is available through employee self service!  Sign up HERE

Know before you go:

Each type of travel (Domestic, Foreign, Conference or Non-Conference) has its own requirements. Use our MSD Travel Process document to determine which process applies to your travel. It is the responsibility of each individual traveler to be familiar with and understand the MSD travel process and MSD, DOE and Berkeley Lab policy.

All travel should have pre-approval in TREX.  You can request TREX authorization HERE.

All travel to conferences that are being paid on a DOE funded project require additional DOE approval.  You can request DOE approval HERE.

Personal Days on Travel: Domestic and Foreign travel allows for a 1:1 ratio of business days to personal days.  You cannot exceed this ratio on foreign travel, but with ample justification you may be allowed an exception for Domestic travel.  Local travel does not allow personal days.

Recent Updates on Travel Policy:

Effective November 1st, 2014, the Travel Policy was updated to include explicit details pertaining to Travel Expense Report Settlement expectations, two of which are noted below:

  • Expense Reports are expected to be submitted within 30 days after completion of the trip using the Berkeley Lab's Travel Expensereimbursement system (TREX).
  • Expense Reports submitted after 90 days are considered "late submissions" and must be routed for approval to Teresa Calarco, Division Operations, in TREX with a justification statement of why the submission is so late.  If these are not both completed, the Travel Office will return your Expense Report to be revised and re-routed.
  • Expense Reports delinquent over 120 days may result in tax liabilities for LBNL paid expenses (such as airfare booked through our travel agency, Carlson Wagonlit).  Such expenses may become taxable as income rather than being a non-taxable reimbursement.

For more infomation, please contact Victoria Oberholser, Travel & Accounts Payable Manager, at vmoberholser@lbl.gov

For information on how to run reports or even have scheduled reports, see HERE.


Additional Resources