Library Action Plan
I was given a scenario and asked to create and present an action plan to my "administration" for solving an issue in my library, along with developing resources to promote the solution as appropriate.
February 17, 2011
Mr. John X, Principal
Student Junior High School
Kent, Ohio 44240
Dear Mr. X:
Recently, the plan for updating the library catalog to a
modern automation system was completed as outlined in the proposal approved
before. I have noticed, however, that
the project would benefit from a second phase of implementation designed to
raise awareness and educate the faculty and students on all of the new features
available to them now. Many of the new
tools available will, I think, assist teachers greatly in finding and utilizing
more of the resources the library has, and students will benefit from being
able to use the new catalog to find extra sources for their school projects and
for enjoyment. If the system is used to
its fullest capacity, we should not only see a positive impact in student
success and in teacher preparation, but the system will save the school money
over time by helping us make full use of the resources we already have and
helping us pinpoint the best areas for spending our budget to develop our
library collection. And of course, an
up-to-date, highly trafficked library is a wonderful selling point as we
continue the quest to demonstrate excellence to the state and our major
stakeholders in the community. I am
greatly looking forward to being able to support the school and the students
with this valuable new resource.
The school library is now fully automated. All books, audiovisuals, teacher resources
and other materials are cataloged in the computer, accessible through the
library’s Web page, and available for checkout to teachers and students. Two new computers have been installed on the
main floor of the library as dedicated catalog search stations, allowing
students to locate library resources during their visit, even if the computer
lab is occupied by a class. An
additional two machines have been installed in the teacher resource area,
reserved for faculty cataloging and research during their planning time.
Currently, the new equipment, while seeing some use, is not
being used to full capacity. Teachers
and students who do use the machines seem confused and are often not aware of
the new extent of the catalog collection, which now includes many extra
resources not originally in our paper catalog.
This is especially true for teachers, who have been surprised to learn
that many games, standards-based activities, and lesson plans and materials are
now able to be located and checked out through the new system. Students are using the basic catalog
features, but are not aware of many features that would enable them to locate
extra resources for homework assignments, communicate with their peers, or save
materials for later reference.
In addition, the technology coordinator has graciously
offered us a large number of older machines the high school word processing lab
is no longer in need of. While the extra
systems are certainly appreciated, their age and lack of current software make
them inadequate for the heavy usage the library computers generally see.
I would like to recommend a five-step action plan to
implement the second phase of the library’s automation. I believe this project will assist us to make
the most of the new resources the district has purchased, and ultimately will
be in our students’ best interests.
would like to recommend a campaign to raise awareness and educate the
students on the new features of the library system. Most of our students are tech-savvy, and
once they recognize the similarities between the library OPAC and many of
the Web apps they are used to working with, I think they will be
enthusiastic about using the new catalog.
My observations in the last few weeks suggest that students are
simply not aware of the new features, an issue which can be remedied
during their library skills lesson time and reinforced with a desktop
wallpaper to remind them of the new resources they can use. I would also like to meet with our core
subject departments to discuss possible incentives for the students when
they review books checked out for class or pleasure reading, and possibly
arrange for some of our student volunteers to videotape a commercial for
the video announcements on the new system.
I would like for the students to get as much use as possible out of
the system since the district has invested the money into it.
recommend a training session during our next faculty meeting or during our
monthly department meetings to educate the faculty on the features in the
new catalog. I will be including
some of the highlights in my monthly newsletter to the staff, but I
believe the faculty would benefit more from a brief demonstration. If done during the department meetings,
the faculty members could experience a hands-on demonstration; otherwise,
the catalog can be demonstrated on the projection screen. I would also like to use this time to
show them the computers now reserved for their use, and demonstrate the
additional resources available to them in the catalog. This should cut down on the issues
teachers and students are having before school with finding available
computers. Once faculty understands
how to use the system, it will ultimately save them time by allowing them
to locate all available resources on a given topic quickly and
easily. This in turn will save the
school money because we will be able to locate and use all available
resources. New resources will only
be ordered as needed, rather than simply because older ones were forgotten
or misplaced. I will support and
reinforce training with print information in the resource center as well.
would like to feature the new system on the library’s Web page and create
some additional promotional tools our school can use when communicating
with the district and state representatives, as well as the school board
and any outside parties that may be interested in granting us additional
funding. The spotlight on the
benefits of the new system and pictures of our students engaged in
productive activity in our library will help to foster a good image of our
school in the community. I would
like to meet with you briefly to discuss the other promotional tools that
will serve the school’s interests best, perhaps a PowerPoint that can be
displayed at meetings or a color flyer or newsletter highlighting the
advantages of the updated library for our stakeholders. Once I better
understand the school’s needs in this area, I can begin creating those
resources for you. The updated
library can be one of our greatest marketing tools as we meet with the
state this year, and I would like to support the work of the school to the
fullest in this area.
technology coordinator has donated almost thirty machines from the high
school word processing lab. These
machines are not really suitable for use in the library computer lab, due
to low memory and older hardware and software, which often slows them down
significantly. Several of our core
subject teachers, however, only have one computer in their classrooms,
generally attached to their SmartBoard.
Instead of trying to maintain these machines as high-volume
broad-use machines, I would like to recommend that these machines be
distributed and installed in our teachers’ classrooms to create in-class
computer workstations. Several of
our teachers, particularly in language arts and social studies, have
commented that they would like to have three to five machines for students
to work on individual projects, do light research, or use for word
processing. These machines are
still fully capable of word processing, and could probably tolerate light
usage in other areas. I would like
to meet with you and the technology coordinator to discuss this option and
have outlined a potential action plan for their installation in the
classrooms if this meets with everyone’s approval. Moving these machines to the classrooms
would free up library space, we will not have to worry about storing them,
the classrooms will benefit from the additional technology and we will
continue to be able to use our resources effectively. Putting these machines in areas of
lighter use should also lessen maintenance and troubleshooting for them, and
the library will still be available for full-class projects and
heavier-use needs. Further,
additional computers in the classroom will prevent teachers from having to
send individual students to the library.
Keeping students in class will make sure they do not miss
instruction or waste time moving between the library and the classroom.
- I would
like to look into a training program for my aide to attend. While she will not be doing major
cataloging, it would be beneficial for her to be more comfortable with the
system. If budget does not permit
her to attend, I will train her myself.
After she has gone through training, she will be training our
student volunteers to do check-ins and check-outs. I think this will invest our student
volunteers more fully in their jobs, in the library and in the school by
giving them a sense of responsibility and ownership.
The automation of the library has been a smooth and highly
successful project. However, the process
is not complete until the new system is fully incorporated into the daily
routines of the school, both for students and for faculty and staff. The implementation of this second phase of
the library’s automation consists of five major phases: 1. education and
training of the students, 2. education and training of the faculty and other
adult patrons, 3. proof of the system’s worth to administration and community
and district stakeholders, 4. redirection and disposal of older or outdated
equipment, and 5. training of library volunteers and paraprofessionals.
and training of students
All students come to the library
at least once a month for library skills training as part of their social
studies course. A lesson plan will be
prepared and taught over the next month to the entire student body. This lesson plan will cover the use of the
new catalog system, and highlight features that will make locating resources
easier for students. The lesson will
make a point of highlighting new features that address common student concerns
Signage will be created to remind
students to use the dedicated catalog machines when coming in individually
during classes, particularly during times of high-volume usage of the computer
A desktop wallpaper will be
placed on all library computers as a reminder to students (and faculty) of the
features of the new library catalog. All
features will be discussed and used during the library skills lesson; the
wallpaper will act as a refresher to keep new features in mind and help
encourage the students to form new habits when using the catalog.
The librarian will visit
department meetings of the language arts, science and social studies
departments to briefly discuss possible incentives for the students to write
reviews of books they have read for class or pleasure, such as extra credit.
The library staff will discuss
additional incentives for using the review and tagging features of the new OPAC
to be given out for at least the first two months of implementation. Incentive programs will focus on
random-chance prizes such as a drawing, in order to keep students from relying
solely on external rewards for review comments.
The librarian will recruit
student volunteers and assist them in writing and videotaping a short
“commercial” for the new catalog system to be shown during student video
announcements. This will take place
prior to the lesson plan to generate student interest.
and teaching of lesson – part of normal routine, no added cost
of department meetings – language arts meeting is part of normal routine,
two brief meetings of ten to fifteen minutes with social studies and
creation – fifteen to thirty minutes, appropriate supplies already at the
wallpaper creation and implementation – thirty minutes, no cost
staff meeting – part of normal routine, no additional cost
and training of faculty
- The librarian
will speak at next faculty meeting to give a brief overview of the new
catalog system, and will highlight features of interest at that time using
the library equipment to give a demonstration. Librarian will also communicate major
benefits that are pertinent to teachers, such as linked subject headings
for research, and teacher resources available in the system.
- The librarian
will include a catalog features corner in the monthly newsletter to the
faculty that highlights one or two useful features or resources. This will give teachers one or two new
tools on a regular basis without overwhelming them.
- The librarian
will create signage in the teacher resources area and create a desktop
wallpaper for the dedicated computer(s) there with quick tips and
reminders specifically relevant to teachers.
meeting presentation – Thirty to forty minutes to create, presentation
part of normal routine, all equipment and supplies already available
– already part of normal routine, no additional cost
– thirty to sixty minutes for creation and posting, all materials already
at the school, no additional cost
III. Proof of worth to stakeholders
librarian will include the new system and some brief highlights as an
announcement on the library’s home page for access by any member of the
public. The home page will be linked to
a page that spotlights the acquisition more thoroughly including pictures of
students using the new equipment and bullets that note the positive impacts of
automation on student achievement.
librarian will begin monthly summary reports of circulation statistics,
Accelerated Reader statistics and library use statistics with growth or other
positive impacts noted.
librarian will create a promotional tool that best suits the administration’s
upcoming needs, such as a PowerPoint or one-page brochure highlighting the
features of the new system as they relate to student achievement, including any
growth in library use or scores, and advantages in resource location for
students and teachers and financial savings to the school. The tool will be targeted to stakeholders
such as district-level administration, state officials, school board members
and other community or outside stakeholders and can be used at the
administration’s discretion as evidence of growth and positive changes at the
school, and by the librarian or any faculty or staff when applying for outside
grants or funding.
page design – approximately one hour, some time is part of normal routine
in keeping the Web page updated, no materials cost.
reports – thirty minutes to an hour to set up, approximately fifteen
minutes monthly to run
tool – one to two hours, may include some printing cost offset by positive
rapport with community and potential funding from outside sources as a
IV. Redirection and disposal of older or
librarian will meet with the technology coordinator and the principal to
discuss alternative plans for older equipment distribution and housing.
librarian will speak briefly at the next faculty meeting (included in new
catalog system briefing) and will explain the coming survey and the addition of
computer workstations to appropriate classrooms for the purpose of word
processing and light research.
librarian will send out a brief mandatory survey to all faculty to glean
information on the number of computers present currently in each room and individual
teacher preferences for computer workstations, along with current teacher
technology coordinator and staff will do a physical survey of impacted
classrooms for needed tables and chairs, locations of outlets, needed
equipment, such as surge protectors and cords, and current room
arrangement. If needed, the coordinator
will speak with the teachers to ask the preferred setup for the incoming
technology coordinator and staff will survey the machines awaiting removal and
test for functionality. Machines that
are damaged or unable to be maintained at a reasonable working level will be
recycled. Any additional cords or
paraphernalia needed will be located or purchased at this time. Additional tables or workspaces will be
located with the help of the custodial staff
technology coordinator will determine an appropriate date for the moving and
installation of the computer workstations into the classrooms. Faculty will be notified one week in advance
and required to have any current furniture arranged appropriately. The coordinator, staff, and custodians will
carry out the installation of the workstations.
Every attempt will be made to coordinate installation with teacher
planning times to avoid disruption to class as much as possible.
librarian will arrange for any extra usable machines to be housed in the
computer lab or equipment storage areas.
meeting – part of normal routine, no additional cost
Survey – fifteen to thirty minutes creation and distribution, minimal
copying costs, ten to fifteen minutes per faculty member for answering and
survey – two to four hours depending on number of classrooms involved
survey and purchase – may take up to twenty hours depending on number of
machines, additional equipment needed should run under $200 for minor
accessories such as working mouses, surge protectors or power cords,
machines in poor condition will be discarded as per district policy
and installation – should be able to be accomplished in under one working
equipment storage – one to four hours depending on available space
V. Training of library paraprofessional and
librarian will research training options for the library aide on the new OPAC
and present a list of options and costs to the administration within two
a training option is approved, the library aide will attend a professional
development training on use of the new OPAC.
a professional training option is not available, the librarian will train the
library aide in the use of the library catalog, including checking books in and
out and running basic reports (overdue books, etc). The library aide will not be responsible for
cataloging new material; this will be handled through copy cataloging and MARC
record adjustments by the librarian.
library aide will meet with all student volunteers during their normal working
time and train them in checking books in and out of the system. The aide will, if present, also be
responsible for training any parent or community volunteers interested in
manning the circulation desk.
training: one to two hours, may take more time than ordinarily required
due to aide’s unfamiliarity with computer systems
training: approximately fifteen minutes per volunteer, additional
follow-up or refreshers as needed
Resource: Library computer desktop wallpaper
The resource included is part of the plan to market the new
catalog to the student stakeholders.
Recognizing that if students understand how the library catalog can help
them, they will use it more willingly and effectively, part of the plan calls
for raising student awareness and enthusiasm.
The desktop of a computer is a highly visible, often overlooked, place
to communicate basic information. Every
student, teacher or administrator coming into the library to use a computer
will immediately see information highlighting some of the features of the new
system, particularly ones that may not be intuitive or highly visible. The desktop will point out features the
stakeholders in the library may not have been aware of, and will serve as a
reminder to any patron using the library of the new features available to them,
helpful for students who are absent for the catalog lesson or who have
forgotten and need a refresher. The
design includes room on the side for desktop icons to prevent them from