Central Department Website Requirements

Any Jeffco website available to the public needs to be approved by Communications Services. Information for the public should be directly placed on www.jeffcopublicschools.org.

The following guidelines apply to all internal department websites:

  • All department or central websites need to create their sites from a pre-built template available from the Service Desk.  The template contains the correct background color, footer and banner placement. Please do not attempt to change these elements. See the website creation process below.
  • District-wide links are included in the footer of the department site template.  Departments must use this footer and should not change it, or add to it. These links will be similar to the links currently in the footer of the Employee Connections website.
  • All department sites must include a link to Employee Connections in their site navigation. This link is already included as the top link in the Department site template. It should remain in this location on the navigation bar, so that users always know where to locate a return to the main page. Department sites should use left navigation to ensure consistency across all department sites. 
  • All department websites must include a statement explaining the role, mission or scope of work of the department/business unit and contact information on their homepage. This will ensure the visitors can quickly determine if they are on the correct web page and who to contact at the department.
  • The website banner at the top of all pages will be created by the Web Team when the department website is requested/created, and will match the design of other department banners.
  • Do not add links on your department webpage to district applications and tools that are already on Employee Connections. District employees should be directed to the logins found on Employee Connections to ensure they are using the most up-to-date links and see recent alerts and notices.
  • If a department has already begun building their website using a non-template design, they will be required to change their design to the template. This template contains intended design selections to ensure a common look and feel across all departments. Although you may choose to move the left navigation to a horizontal (top) navigation, no other design changes should be made to this template.

Department Website Naming Convention:

Similar to schools, departments will need to adhere to a set URL (web address) naming convention, to identify each site as belonging to a central department. This will be assigned by IT.

Website Creation Process:

  1. Department submits a Service Desk ticket to the Web Team requesting a Department website and receive access to the template.
  2. Web Team will determine the name of the site and create one based on the department template.
  3. Web Team will create a banner for the department and place it on the website.
  4. Web Team will make the customer the owner of the new website.
  5. Web Team will e-mail the customer information about accessing their website, training, etc.
  6. Web Team will close the service desk ticket and log the information in the master migration spreadsheet.

Design Guidelines:

  • Web users have learned certain rules about navigating sites. They look for consistency and get frustrated when things don't work the way they have come to expect them to work.
  • Start with a navigation system and put it in the same place on every page. Give the user an easy way to back up.
  • Use underlined text for links only, never for emphasis in writing, use bold faced for this. Make sure that the navigation links clearly describe what visitors will find by clicking on them. Don't use "click here," instead tell the user what they will find under the link whenever possible.
  • Make the content on the page quickly scannable. Web visitors scan text, they don't read 80 percent of the content.
  • Don't try to recreate the information on Employee Connections on your department webpage.
  • Don't use blinking, flashing or scrolling text. Studies show readers hate it. In some cases it increases the load time of the page. The blink function has long been considered bad web page design.
  • Your home page is a valuable space. Use it carefully. Don't clutter the page with photos or videos unless they absolutely add valuable information to the page.
  • Limit the use of jargon and "Jeffco-ese." New employees and visitors unfamiliar with your information will not know jargon and many acronyms.
  • Remember your department/business information is one part of the larger Jeffco Employee Connections website. Design the pages so they function well with the entire website that is available for viewing for all Jeffco employees. Your audience will consist of teachers, administrators and support staff.
  • Your site will not be available for public viewing. When the Employee Connections website (with its linked content) is fully migrated to Google sites, it will require a password to access.
  • Test your web page.  Have someone who is not familiar with your information test your website for usability. Have them sit down at the computer and navigate through your site. Give them a task to accomplish, such as finding a form, and see if your site is easy to use.

Central Department Website Template