Abbreviations and initials in TLC

There are a lot of abbreviations and initials used in TLC - beginning with TLC, which stands for The Library Corporation. Below you'll find them grouped by what they are used for and where they are commonly found. Holdings codes abbreviations can be found here.

Circulation statuses

A circulation status is basically the location, or "status," of a book at any given time - checked in, checked out, lost, etc. You will often see the abbreviations used in reports, as well as on the Charges and Requests pages in Borrower Services, among other places.

 Circ Status  
 Abbreviation  Meaning & Notes
 Checked in (or In)
 I  available in your library; on the shelf
 Checked out
 CO  Checked out to a borrower
 Damaged  D  Book was marked Damaged by staff
 In Transit
 T  Moving from one location to another*
 In Transit : In Processing
 T  New item added using "Save new item in transit" button; or new item added by Jeffcat; sometimes just "In Processing"
 Lost  L  Borrower lost book (marked Lost, Claims Returned, or Claims Never Out from borrower record)
 Lost : Staff Action
 L  Book marked Lost by staff from Check In/Special Status
 Missing  MS  Book was not accounted for during Inventory process;
 Missing : Staff Action
 MS  Book marked Missing by staff in Check In/Special Status or from Messages screen in Staff Services
 On Hold
 Book is in the request queue for a borrower
 Overdue OD
 Book is checked out and overdue

*The "In Transit" status is a bit complicated. It basically means that an item is unavailable until the "in transit" status is cleared up. Items are put "in transit" through a number of processes, outlined below:
  • When a request is placed on an available (checked in) item: The system automatically puts these items in transit, from the library shelf to the hold shelf. The intent is for you to retrieve the item from the library shelf and put it on the hold shelf for the borrower to pick up. See the Requests section below for more info.
  • Item is checked in at a location other than its "owning" location: Sometimes an item gets assigned an incorrect location (even Jeffcat does that on occasion!). When you check in the book, the system thinks it should go to its official location, so puts the item in transit to that location. If this happens, contact Jeffcat and we'll fix it for you.
  • When adding a new item, you click the "Save new item in transit" button: The system assumes you are moving the item from your processing area to the library shelf. This can be handy if it takes a little while for new items to get their labels, etc., before being shelved. Students will see "In Processing" as the status in the PAC and will know the item is not yet available. On reports you may see "In Transit : In Processing"; in Titles & Items you'll see "In Processing".

Usually you can just check in an item that is in transit, and the system will take it out of that status. If that doesn't work for whatever reason, contact Jeffcat and we'll fix it.

Request statuses

Requests, or holds, have their own set of abbreviations and initials.

 Status  Abbreviation  Meaning & Notes
 Arrived  AR  Request has arrived in library, been checked in, and should be on hold shelf
 In Transit
 T  Book is being retrieved from shelf to fill request; usually happens when available items are requested through circ
 P  Book has been placed on request and is still checked out to another borrower

Charge types

The Charges button uses many of the Circ Status abbreviations, in addition to some others. You may also see abbreviations for charge types we don't normally use.

 Charge type
 Abbreviation  Meaning & Notes
 Lost  L  Charge for Lost book
 Damaged  D  Charge for damage to book
 Overdue  OV  Overdue fine
 Other  OT  Can be used for any type of charge; commonly used for copies, use of printer, ID cards, etc.
 Arrived Request Not Picked Up
 ARNPU  Not normally used, but may have been applied by accident
 Rental Fee
 RF  Not used, but may have been applied by accident
 Rental Renewal Fee
 RW  Not used, but may have been applied by accident