Building Use Procedures

It is the District's policy to make District buildings and facilities available to the community when not in use for school activities. Procedures for obtaining permission for use of schools and facilities are detailed below.

1. Availability:

  • Contact the school or facility you wish to use.
  • Is the room/field available on the date and time requested?

2. Application Process:

  • Print a copy of the "Building and Facility Use Request Form" (PDF) or download the "Building and Facility Use Request Form" (Google Doc) and the "Building Use Designee Checklist (if applicable)". One for each facility you wish to use.
  • Applicants must complete all areas on the form.
  • Completed forms must then be submitted to the requested facility for approval and scheduling.
  • General Accounting will send the applicant a "Contract/Permit", which does require insurance information and a signature.
  • All facility users and/or their representative must have their copy of the approved contract/permit with them when occupying the facility.
  • If you will not be using the facility for any of the approved times, notify the school and General Accounting 24 hours in advance.

3. Fees:

  • Fees will be assessed by the General Accounting for use of school facilities and equipment in accordance with District Policies ( KF and KF-R ).
  • Invoices will be mailed to the address listed on the application.
  • If users do not provide 24 hours notice, you will be responsible for the full invoice amount.

4. Fire Compliance Requirements:

  • Please read the fire compliance requirements provided by Risk Management.
  • This document is not inclusive of all safety requirements incumbent on the Building User, please consult with the school, the Risk Management Department, or the Fire Department if you have any additional concerns.