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Jarvis Brook School

Admissions Policy and Guidance 


Jarvis Brook School is a 2 -11 single form entry school with a Preschool (nursery). We are part of the Tenax Schools Trust and are situated in Crowborough, East Sussex.

At Jarvis Brook School we know how important it is for you to choose the right school for your child. We welcome visits and we look forward to welcoming you at any time to enable you to see lessons and learning - and experience the atmosphere of our school on a normal day. To book a visit to Jarvis Brook, please contact the school office on 01892 653033 / and an appointment for a tour with our Headteacher will be booked for you.

Places other than in Reception (years 1 to 6)

If you are looking for a place other than in the Reception class please contact the school office on 01892 653033 /, as there are occasionally spaces available in other classes. You are very welcome to come and see our school and see what fantastic opportunities it offers our children. 

Applying for places at the Pre-School (Nursery)

Our Pre-school takes children from the age of 2 onwards. Applications for places at the Pre-school should be made directly to the school, not the Local Authority. To arrange a visit, or to find out more about our Preschool please telephone the school on 01892 653033 / and we will be happy to discuss your query and give you more information. Application forms and fees information are available on the school website at

Admissions number (Years R to 6)

The school has a published admissions number (PAN) of 30. This means that up to 30 children will be admitted into Reception (Year R) each September.


The Local Authority Application Form

In September in the year before a child starts school, information is available from the Local Authority about admissions procedures. Our local authority is East Sussex. 

To apply for a place at Jarvis Brook School, all applicants must complete an application form. This can be done in paper form or online here  

You can request a paper form at this website or by telephoning 0300 330 9472 from 10am to 3pm Monday to Friday. if you have any difficulty with this please let us know and we will be happy to assist you.  Parents may name three schools in order of preference on the online East Sussex application form. Any paper application forms for places in Year R must be returned to East Sussex, not to the school.

Oversubscription Criteria

In the event of oversubscription for places at Jarvis Brook School, applications will be rank ordered by the school using the following criteria and the highest 30 will be offered a place. 

1. Looked after children and children who were looked after, but ceased to be so because they were adopted (or subject to residence orders or special guardianship orders) immediately following being looked after. 

2. Children who will have a brother or sister* at the school at the time of admission and who live at the same address, within the community area**. 

3. Other children living within the community area**. 

4. Children who will have a brother or sister* at the school at the time of admission who live at the same address, outside the community area**. 

5. Other children. 


*Children are ‘siblings’ if they are full, half, adoptive or foster brother or sister living in the same household. 

**The community area is the Crowborough area (area 42 as defined by the Local Authority on page 28 of this document



In the event of over-subscription within any priority, place allocation will be decided by prioritising applications on the basis of home to school distance measured in a straight line. This will be measured from the address point in the school (supplied by Ordnance Survey) to the address point in the family home. In the event that applicants cannot be prioritised using this tiebreaker because the distance measurements are the same, we will use random allocation to decide which children will be offered the remaining places. This will be done electronically using the Local Authority’s admissions software. 

Deferred entry 

Parents offered a place in reception for their child have a right to defer the date their child is admitted, or to take the place up part-time, until the child reaches compulsory school age. Places cannot be deferred beyond the beginning of the final term of the school year for which the offer was made. Children reach compulsory school age on the prescribed day following their 5th birthday (or their fifth birthday if it falls on a prescribed day. The prescribed days are 31 August, 31 December and 31 March.


Admission of children outside their normal age group 

Parents may request that their child is admitted outside their normal age group. Requests for admission outside the child’s expected year group must be made to the Headteacher as far as possible before the autumn closing date for normal applications. The process for requesting such an admission is as follows:

With the application, parents should request that the child is admitted to another year group (state which one), and the reasons for that request. Parents will submit any evidence in support of their case with the application, for instance from a medical practitioner, headteacher etc. Some of the evidence a parent might submit could include:

 whether the child is ‘summer born’ and is seeking admission to a year group other than reception (or is seeking admission to reception rather than year 1);

information about the child’s academic, social and emotional development;

where relevant, their medical history and the views of a medical professional;

whether they have previously been educated out of their normal age group; and

whether they may naturally have fallen into a lower age group if it were not for being born prematurely.


The school will consider each case on its merits, taking into account the individual circumstances of the request and the child’s best interests. We will also ensure the parent is aware of whether the request for admission out of age group has been agreed before final offers are made, and the reason for any refusal. Requests for admission out of the normal year group will be considered alongside other applications made at the same time. An application from a child who would ‘normally’ be a year 1 child for a reception place will be considered alongside applications for reception. Parents should complete a normal application in addition, in case their request is declined. If the request for admission outside expected year is agreed, a CAF must be submitted to the LA with copies of the written agreement from the school.


Waiting lists

Jarvis Brook operates a waiting list for each year group. Where in any year the school receives more applications for places than there are places available, a waiting list will operate. Applications will be removed from the waiting list at the end of the academic year. The waiting list will be maintained by the Tenax Schools Trust and it will be open to any parent to ask for his or her child’s name to be placed on the waiting list, following an unsuccessful application. Children’s position on the waiting list will be determined solely in accordance with the over-subscription criteria. Where places become vacant they will be allocated to children on the waiting list in accordance with the over-subscription criteria. The waiting list will be reordered in accordance with the over-subscription criteria whenever anyone is added to or leaves the waiting list.



All applicants refused a place have a right of appeal to an independent appeal panel constituted and operated in accordance with the School Admission Appeals Code. Appellants should contact the school for information on how to appeal. Information on the timetable for the appeals process will be sent on request.

Link to East Sussex County Council Appeals Timetable