Organization Wide Rules

Organization-Wide Rules

Applies to: Office 365 for enterprises, Live@edu

Topic Last Modified: 2011-02-10

Administrators use rules, also known as transport rules, to control the flow of e-mail messages inside, and into and out of their organization. With these organization-wide rules, administrators can define specific message attributes, or conditions, and the actions that they want applied to any message that contain those attributes. Note that transport rules aren't available in all organizations.

When would you use a rule? Suppose that you want to apply the following disclaimer to all messages: "This message may contain sensitive or confidential material and is for the intended recipients only." You just create a rule that applies to all messages, and then you specify this disclaimer message be appended to all messages.

We also support inbox rules that help individual users manage their inboxes by letting them automatically sort incoming e-mail into folders based on, for example, who the sender is, who the message was sent to, or the importance of a message. Organization-wide rules are always applied to incoming messages before they reach a user's inbox. For more information about inbox rules, see Learn About Inbox Rules.

Create and manage rules using the Exchange Control Panel

You create and manage rules in the Exchange Control Panel at Manage My Organization > Mail Control > Rules. On the Rules tab, you can also turn rules on and off, change the order in which rules are applied, edit, and delete existing rules. See Create a New Rule.

Supervision policies in Live@edu

In Live@edu organizations, administrators can also use supervision policies to control who can send e-mail to and from specific users, and filter and reject e-mail that contains objectionable words. Supervision policies are similar to organization-wide rules, but they're used in specific scenarios only. For more information, see Supervision Policies.

Note   In Live@edu organizations, the following supervision policies appear on the Rules tab in the Exchange Control Panel. You can't view, open, or modify the supervision policies there, but you can enable or disable them.

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