Chapter officer roles

These descriptions of the ISC2 Silicon Valley Chapter officer positions are based on the chapter by-laws. All the positions are volunteer roles. This is intended to help people who are considering volunteers to understand the responsibilities of the role(s) they are considering.

All chapter officers must be ISC2 members (have an ISC2 cybersecurity certification) in good standing, meaning the certification is not expired or revoked.

See also:

• draft ISC² Silicon Valley Chapter Volunteer Handbook

President

The President is the highest level leader of the organization, with the following official roles:

• • Preside at all meetings of the Chapter and the Chapter Board.

  • Supervise the affairs and ensure continuity of all aspects of Chapter operations.

  • Execute all orders and resolutions of the Chapter Board and enforce the Chapter bylaws.

  • Appoint all committee chairpersons with approval of the Board of Directors.

  • Be an ex-officio member of all committees except the Nominating Committee.

  • Represent the Chapter at Leadership Conferences and other conferences and functions, where appropriate. If unable to attend, the president can designate a board member, advisory board member, or another chapter member to represent the chapter.

  • Maintain communications with the Association and respond to Association inquiries.

  • Present an annual report to members at the Annual General Meeting. This report should consist of reports from various Chapter Officers and Committees.

  • Supervise budgetary matters and proper internal control of finances.

  • Serve as liaison and advisor in coordinating the activities of the local Chapter in support of the Association.

  • Lead the Technology Committee to identify and maintain optimal technology solutions for streamlining and ensuring reliable Chapter operations.

  • Perform additional duties as may be authorized and delegated by the Chapter Board.

Secretary

The Secretary keeps and maintains records of the organization, with the following official roles:

• • Issue notices for the Chapter Board meetings.

  • Ensure attendance is taken at meetings and submit CPEs on behalf of membership for attendance.

  • Take minutes of the meetings of the Chapter Board, and membership meetings (AGM & Special Meetings).

  • Publish said minutes to the chapter members.

    • Maintain accurate attendance records for all meetings. Provide documentation of attendance upon request by chapter members.

  • Submit the annual report to the Association within 30 days after the end of Fiscal Year.

  • Manage the legal affairs, Chapter reports, and communications and correspondence pertaining to the Chapter.

    • Track the status & completion of essential Chapter tasks (insurance, PO Box renewal, nonprofit status & Fictitious business name (Form 990) submission, outstanding chapter award, etc).

  • Assist the President in the administration of Chapter membership meetings.

  • Assume presidential duties, in the absence of President.

  • Perform additional duties as may be authorized and delegated by the Chapter Board.

Treasurer

The Treasurer manages the financials of the organization, with the following official roles:

• • Be the custodian of Chapter funds.

  • Receive and disburse such funds of the Chapter as required in the conduct of its affairs and activities, only upon the sanction of the Chapter Board, or the Chapter membership.

  • Remit dues to the Association as required.

  • Update the financial records on a monthly basis and submit a written report for income and expenditure along with bank reconciliations to the Chapter Board on a quarterly basis.

  • ​Submit Treasurer’s report at membership meetings (AGM & Special Meetings)

  • Submit books and records for financial review.

  • File any and all tax forms required on a timely basis.

  • Prepare an annual budget after consulting with other Officers of the Chapter.

  • Submit the budget to the Chapter Board for approval within 45 days from the beginning of the fiscal year to which it is applicable.

  • Apprise the Chapter Board and document the rationale of any potential deficit budget.

  • Process disbursement requests in a timely fashion, maintain supporting evidences & approvals for disbursement requests, support of event registration, etc.

  • Perform additional duties as may be authorized and delegated by the Chapter Board.

  • Check the chapter post office box at least once per week. deposit checks, and process any correspondence immediately upon receipt.

    • Oversee the collection, management, and tracking of chapter member dues, if the board deems membership dues are needed.

    • Collaborate with board members and sponsoring organizations regarding their sponsorship/donations to the chapter.

Membership Director

The Membership Director keeps and maintains membership records of the organization, with the following official roles:

• • Work with the Board Committee to maintain accurate membership listing of chapter members in good standing.

    • Provide the board at each meeting metrics & trends of attendees and overall membership,

  • Facilitate programs to provide values & services to the members and increase the membership

  • Disseminate membership lists as directed by Chapter Board with due regard to security and privacy issues.

  • Conduct annual membership campaign to maintain and increase Chapter membership.

  • Work with the Chapter Committee Chairs and ensure sufficient staffing in all committee activities.

  • Work with the Committees and implement surveys to identify membership needs and to improve attendance.

  • Contact non-renewing members to determine reasons for discontinuation and persuade individuals to renew membership.

  • Recommend and implement strategies for member retention.

  • Organize membership networking events.

  • Develop and implement a Chapter membership award program for the Chapter year.

  • Perform additional duties as may be authorized and delegated by the Chapter Board.

Director of Communications

The Director of Communications leads the communications functions of the organization, with the following official roles:

• • Lead the Communication Committee to manage tools used by the Chapter to maintain members and non- members Contact lists, create Chapter Events, Registration Links, create Promotion / Discount Codes for the events.

  • Prepare and send all communications to members through email, text, social media (LinkedIn, Reddit, Twitter, etc), and any other media as approved by the Chapter Board.

  • Identify speakers and sponsors for meetings and plan event logistics with help from the Conference Committee.

  • Work with the Board and Conference Committee to plan and manage all meetings and conferences including joint conferences with other Chapters and associations.

  • Provide biographical material, abstracts, and photographs of all speakers for meetings and conference proceedings.

  • Maintain and update the meeting calendar and conference planner.

  • Distribute and collect event evaluation forms and compile results.

  • Send thank you notes to the speakers and the attendees.

  • Update the Chapter Board on the progress of meeting and conference planning.

  • Lead the Sponsorship Committee to build and maintain a sponsorship program soliciting funding for the chapterfrom conferences and events.

  • Build/maintain sponsorship marketing materials.

  • Build/maintain a database of sponsorship contacts and an associated management system to track the contacts to build and maintain the sponsorship program.

  • Report status of the communications and sponsorship programs at each quarterly board meeting.

  • Perform additional duties as may be authorized and delegated by the Chapter Board.

Training Director

The Training Director leads the educational functions of the organization, with the following official roles:

• • Lead the Education Committee to develop and manage the Chapter’s monthly and training day programs.

  • Work with the (ISC)2 “Association” Professional Development Initiatives and Education Committees to develop and manage the Chapter’s monthly and training day programs.

  • Identify speakers and topics for the programs with help from the Education Committee.

  • Maintain and update the program planner.

  • Send thank you notes to the speakers and the attendees.

  • Distribute and collect evaluation forms and compile results.

  • Provide session description, biographical material, and photographs of all speakers for marketing the programs.

  • Build a library of program topics, course material, and speakers.

  • Ensure attendees are awarded CPEs for attendance.

  • Update website for all of the current and future event details including Agenda and Registration.

  • Manage repository of Speakers’ Presentations on the Chapter’s Website.

  • Perform additional duties as may be authorized and delegated by the Chapter Board.