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I/3 systems are offline. Use OKTA to log into Iowa Advantage or the new Data Warehouse applications.
Updates:
Iowa Advantage Upgrade Information:
The I/3 Financial system will be taken offline on Friday, March 8th at 6:00 pm. The I/3 Financial system will remain offline from that point forward.
All Accounting documents need to be in the SAEFINAL approval role no later than 2:30 pm on March 8. Please work with your staff to finalize as many pending transactions as possible, to meet this deadline.
All pending documents remaining at the end of the day will be rejected back to Draft and will need to be resubmitted by departments after Iowa Advantage is available.
Please get all CR documents approved and sent to the Treasurer’s Office by 2:30 on March 8th so that final TOS approvals can be applied before the system goes offline. CR docs that remain in Draft status will be passed to Iowa Advantage, but they will likely need to be fixed or discarded, because of new programming in place.
For access to the Iowa Advantage Portal and the Iowa Advantage Financial/Budget system and the new Data Warehouse applications, use OKTA to click the appropriate links.
The Iowa Advantage Financial system will be available to users at 9:00 am on Monday March 18th.
Some data is missing in Data Warehouse LTDW reports, due to Journal & Ledger archiving that was completed during BFY23 Annual Close. Journal records for fiscal years 2017 through 2021 are not currently present in LTDW. These journal records will not be present until approximately 02/29/24. If Depts have a critical need for journal record data from FY 2017-2021 from DW, you can send a note to dasvendorhelp@iowa.gov, to provide specifics on what data is needed. SAE will look into temporary options to obtain that data in a different manner.
New Data Warehouse upgrade, all existing public folders and reports were migrated from the current DW to the new DW. As a result, all new activity in the Department Folders has been 'locked down' in the current Data Warehouse.
This means that Department Folder Report Admins will no longer be able to make changes to existing Department Folder reports. Any desired report changes will need to be tracked for now.
When the new DW application becomes available on 03/18/24 Go Live date, updates can be made to reports.
Normal System Availability times:
I/3 Financial: 6:00 am - 6:00 pm
I/3 Data Warehouse: 6:00 am - until nightly cycle is complete
I/3 Budget: Available 24/7
Budget Data Status
B9 and B12 report data: Balancing adjustments are updated after the last payroll charged to a month, and the last Financial transaction for the month have been loaded to Budget.
Payroll data for pay period 17 of FY2024 was loaded as of 8:00 am 3/5/2024.
FY2024 pay periods 16-17/February balancing adjustment was completed as of 8:00 am 3/5/2024.
System Notes
Edge is the recommended browser to be used for all I/3 applications (Financial, Data Warehouse and Budget). Chrome can also be used, but users sometimes will encounter weird behavior that cannot be explained.
It is recommended that users do not use 'Saved Passwords' in their web browser settings. This sometimes causes login issues.
For agencies that do not receive desktop computer support from OCIO, users with web browser issues will need to contact their Department IT staff for assistance.
Do you need Training?
Due to infrequent demand for Procurement training, there is no set schedule for Training sessions. Please contact keith.mcleod@iowa.gov to arrange Procurement training.
Check out the training page to view other On-demand webinars: 'Basics of I/3 Financial' (Sessions 1-5) and 'Basics of I/3 Data Warehouse'.
Do you need assistance with Vendor Document processing (VCCs and VCMs)? The I/3 Functional team is responsible for VCC and VCM Final approvals.
For questions on setting up or updating VCUST records for Vendors, send an email to dasvendorhelp@iowa.gov. Be specific with your questions, and provide details and documentation in the email request (like a completed W-9 form, a Vendor invoice, or copies of your correspondence with the Vendor).
Users can access the Vendor manual by clicking the icon called 'Financial' above. The manual is called 'Vendor Search Create Manual (03-09-2019)''.