Workshop Info

USAID Rules & Regulations: Grants & Cooperative Agreements
(Presented in Spanish)

August 16-18, 2012
  8:30am-5:00pm

Bogotà, Colombia

GHL Comfort Hotel Los Heroes

The focus of this workshop is compliance with regulations for USAID cooperative agreements and grants. Contracts will be mentioned but the curriculum of this workshop will be assistance awards.

What is an allowable cost? What procedures do I need to follow when purchasing equipment with USAID money? How much can I revise my budget without having to go to USAID for approval? How long should I retain records? What are the most common audit findings and how can I avoid being written up by my auditors?

The plethora of rules and regulations associated with the management of US government grants and cooperative agreements is a source of regular and continuing frustration to those on the receiving end. Sorting out what is required, by whom, and when, is made even more complicated by the fact that the rules seem to be constantly changing and/or subject to differing interpretation. The situation usually means that authoritative answers are hard to find.

The workshop will give participants a good sense of the issues they confront when dealing with the USAID. Our emphasis will be on USAID funding for grants and cooperative agreements, but the workshop should be worthwhile for organizations receiving funding from other federal agencies as well. This workshop will provide an excellent opportunity to update agencies on what is happening with the key OMB Circulars affecting PVOs and NGOs. Participants will be encouraged to raise problems they are having and to ask questions that will help them clarify their thinking. 

Who Should Attend?
Finance and Administrative Staff: Finance officers, controllers, accounting and compliance managers who have on-going responsibility for the administration of USAID awards.

Program Staff: Headquarters and field program staff with a need to know the USAID requirements, particularly in the decentralized environment prevalent in many PVO's/NGO's

Development Staff: Those staff members who seek and hopefully find outside financial support must understand the nature of the relationship that the PVO/NGO is entering with the US government and those areas where negotiation of favorable award terms and conditions is possible.

Outside Independent Auditors: Representatives of certified public accounting firms who perform Circular A-133 or Financial Audits of private voluntary organizations and NGOs should attend to gain familiarity with the criteria against which those organizations are reviewed (NOTE: CPE credits may be obtained for attendance).

USAID Staff: Agreement Officers, CTOs and Program staff who need to make sure they know and are up to date on the rules and regs that they have to implement.

Plan to attend with colleagues from other units of your organization (or from your independent audit firm). Learn or review the rules together and cut down the internal and external misunderstandings that get in the way of program performance.

What Topics Will be Covered?
The workshop covers topics essential to a comprehensive knowledge of USAID grants and cooperative agreements. It provides both basic training for new staff and a useful refresher for veterans. Coverage includes:

Types of USAID Awards and Why That's Important; The Award Process (Pre-Award, Post-Award, Closeout); Sources of Legal Authority and Policy; Detailed Review of USAID's Administrative Rule (22CFR226); Standard Award Provisions for U.S Based and Non-US Based Organizations; Policies on Source, Origin and Nationality of USAID-Financed Goods and Services; What's Negotiable When You're Applying for USAID Assistance; Policies and Procedures for Subawarding Funds; Cost Allowability Under OMB Circular A-122; Audit Readiness and Survival

What Questions Will it Answer?
The most important ones--those that you bring and raise. Questions like: Is this an allocable cost? Can I charge this to our grant? Do we need prior approval to buy this? Can they do that to us? What happens if I make a mistake? How do I handle non-compliance by a critical sub-grantee?

While the workshop is intended to give you a lot of information in a relatively short time, it isn't completely tailor-made until you make it that way. The workshop will include both large and small group learning and opportunities for attendee participation. There will be ample opportunity to ask questions and receive answers both during the general sessions and on an individual basis with the instructor. When answers aren't immediately available there is a guarantee to follow-up and get them for you.

Learning Objectives
Develop familiarity with USAID language and jargon;
Gather practical knowledge through hands on work;
Gain a basic orientation in USAID rules and regulations;
Learn through practice to find answers and resources.

What You'll Receive
Each participant will receive an up-to-date course manual for use during the training and for future reference. This valuable compendium contains all of the primary government source documents (OMB Circulars and USAID regulations and internal policies) affecting grants and cooperative agreements. In addition, it includes several analytical summaries and technical assistance tools to assist you in implementing the requirements. By the end of the course, you'll know your way around this resource in a way that will enable you to answer your own questions (and those of your colleagues) when you get back to the office.

 

Earn CPE Credits
Participants at the workshop will earn 8 CPE credits for each day of the Workshop (for a total of 24 for the three days) and receive a certificate of attendance. The course level is beginner. No advance preparation is required. No prerequisites. Delivery method of this program is Group-Live.

InsideNGO is registered with the National Association of State Boards of Accountancy (NASBA) as a sponsor of continuing professional education on the National Registry of CPE Sponsors. State boards of accountancy have final authority on the acceptance of individual courses for CPE credit. Complaints regarding registered sponsors may be submitted to the National Registry of CPE Sponsors through its website: www.learningmarket.org.

 

Refund/Complaint/Cancellation Policy
For more information regarding administrative policies, such as complaint, cancellation and refund, please contact our offices at 203-226-3650.

 

 

InsideNGO, 1221 Post Road East, Westport CT, 06880, 203-226-3650

Las Normas y Reglamentos de USAID
(Presentado en Español)

16-18 agosto, 2012
  8:30-17:00

Bogotà, Colombia

GHL Comfort Hotel Los Heroes
 
 

Qué es un gasto permisible?  Qué procedimientos debo seguir para adquirir equipos con fondos de USAID?  Hasta cuánto puedo cambiar mi presupuesto sin tener que pedirle permiso a USAID?  Por cuánto tiempo debo guardar documentos y comprobantes de pago u otros documentos contables?  Cuál es la observación de auditoría más común y cómo evito problemas de auditoría?

 

Las numerosas normas y reglamentos que se deben seguir en la administración de convenios de donación y de acuerdos cooperativos del Gobierno de los EEUU pueden ser confusas y frustrantes.  Tratar de comprender lo que se requiere, quien lo requiere, y cuándo, se complica mas porque da la impresión que las reglas cambian o pueden ser interpretadas de manera diferente.  Encontrar una respuesta oficial puede ser un reto. .

Este taller proporcionará a los participantes un conocimiento de todos los aspectos de la administración de fondos del Gobierno de los EEUU. 
 
Nuestro énfasis será en fondos para convenios de donación y acuerdos cooperativos de USAID, pero el taller también ayudará a esas organizaciones que trabajan con otras agencias del Gobierno de los EEUU.  El taller le dará a los participantes una oportunidad para actualizarse con todas las Circulares de la OMB (Agencia de Dirección y Presupuesto) que afectan a las ONGs y será una oportunidad para aclarar problemas y resolver las preguntas que tienen los participantes sobre sus proyectos.
 

Quién debe asistir a este Taller?

Personal de Finanzas y Administración que tienen la responsabilidad de la administración de fondos de USAID 

Personal de Programa quienes deben comprender los requerimientos de USAID.

Personal de Recaudación de Fondos, quienes deben comprender la naturaleza de la relación de la organización u ONG con el Gobierno de EEUU, el impacto de las reglas del Gobierno de los EEUU, y las oportunidades que se tienen para negociar términos favorables para su propia organización.

 

Auditores independientes que trabajan con ONGs en las auditorias requeridas por el gobierno de los EEUU. 

Personal de USAID que tiene que conocer y estar al día con las normas y reglamentos. Se recomienda el curso para personal de Programa, Contable y de Contratos.
 

Intente venir a este taller con colegas de otros departamentos de su organización para que puedan aprender a revisar los requisitos en equipo y así mejorar la administración de sus proyectos.

 

Que temas se cubrirán

El taller cubre temas importantes que permitirán un conocimiento en profundidad de las reglas que gobiernan los fondos de USAID.  Ofrecerá tanto entrenamiento para personal nuevo como información nueva para personal experimentado.

Temas que se incluye
  • El proceso de otorgamiento del convenio (pre-convenio, post-convenio y cierre)
  • Las fuentes de autoridad legal
  • Tipos de convenios y la importancia de éstos.
  • Revisión detallada de las reglas administrativas de USAID (22CRF226)
  • Revisión de las Provisiones Estándares para ONGs estadounidenses y no-estadounidenses
  • Los términos que se pueden negociar cuando se solicitan fondos de USAID
  • Políticas y procedimientos para sub-convenios.
  • Costos permitidos bajo la Circular A-122 de la OMB,
  • Auditorias 
Que preguntas se contestarán?
Las preguntas más importantes serán las que aporten los participantes.  Preguntas como:  Es este un costo contabilizable?  Puedo cargar este gasto al convenio? Necesito permiso anticipado para comprar esto?  Nos pueden forzar a hacer esto? Que ocurre si me equivoco?  Que hago si una entidad beneficiaria no cumple con los términos del convenio?  Aunque esperamos darles mucha información en muy poco tiempo, el taller esta diseñado para darles a ustedes, los participantes, la oportunidad de definir el contenido con sus preguntas y intereses.  Habrá grupos de aprendizaje y muchas oportunidades para hacer preguntas.  Y, si no podemos responderles a sus preguntas, les garantizamos que les conseguiremos las respuestas.  
 

Que recibirán ustedes?

Cada participante recibirá un manual de curso que les servirá como material de referencia en el futuro.  El manual contiene copias de todos los documentos reglamentarios que gobiernan los convenios con USAID y el Gobierno de los EEUU.  También incluye varios resúmenes analíticos y otros instrumentos técnicos que les ayudara en el momento de implementar los requisitos de su Convenio.