NEH Award Number:
In March 2010 we requested and were granted an extension of the grant period to December 31, 2010 to use grant funds to attend the Pacific Islands Association of Libraries, Archives, and Museums PIALA conference in November in Micronesia (see pages 4-6 below). >Martha Chantiny (co-PI) and Dore Minatodani (Hawaiian Collection reference librarian) attended the conference and made 2 presentations (see #8 below).
We had enough grant funds to be able to send our Project Operations Manager (Erenst Anip) to the August 2010 NDNP Awardees meeting. It was very useful for him to meet and network with others working on the newspaper program and to attend the iArchives-sponsored user group for clients. Also attending the meeting were Martha Chantiny and Joan Hori, co-PIs.
Batches King and Lion (Evening Bulletin and Daily
reworked and submitted to Library of Congress.
The Hilo Tribune (the second to
last title) was processed for the 2008-2010 project period. Five groups
files from Batch Moon:
Five batches of the final title for Phase 1 (Hawaii Holomua Progress) are underway.
Adjustments to, and finalization of the budget documents for Phase 2 began in July 2010 and on September 30, 2010 the University of Hawaii Office of Research Services forwarded a copy of the executed award document to the library fiscal office. The process of vendor selection was prolonged because of questions about the best process and communication between the Research Corporation of the University of Hawaii (RCUH) which holds the accounts, and the library fiscal office. In October a Form 65 Sole Source request was submitted, but it was turned down. In November 2010 an online “superquote” with a December 1 deadline was posted via the commercepoint.com site used by the State of Hawaii. Responses were reviewed and rated. A request to award memo was submitted 1/14/11 (see page 7-8 below); the award was made and accepted on 1/24/11. The “Attachment 1, Determination of Cost or Price Reasonableness” form and documentation are awaiting submission to RCUH Procurement as of 2/14/11 for their review and issuance of a purchase order. Once a purchase order has been generated we can begin working with the vendor to process batches for Phase 2.
On 1/27/11 the library fiscal office informed us that account #658902 (Phase 1 fund number) has been extended to 06/30/2012 in the RCUH system. The balance of the extended Phase 1, and the Phase 2 accounts were reported as follows:
Planning for an Advisory Board meeting began, with the meeting finally held December 6 (due to members other commitments there was no earlier possible time). The agenda covered:
1. Review of 2008-2010
accomplishments and demonstration of Chronicling America site
Possible titles for Phase 2 were discussed, with particular concern for expanding coverage to other major islands in Hawaii (page counts and issues included in table on page 9 below):
Hawaiian Gazette 1914-1918
At the end of December 2010, we had x titles indexed in Chronicling America, there were xx,xxx pages from Hawaii newspapers indexed and 10 title essays available.
The pace of processing fell off in the last few months of 2010 and almost all images are now at Library of Congress for processing. We now anticipate closing out the page delivery component of the 2008-2010 project in Spring 2011. We anticipate that the final title essays will be included in the next quarterly update of Chronicling America.
To complement and enhance the newspaper project and findability of newspaper titles statewide, the library has digitized 2 print finding aid union lists produced during the precursor US Newspaper Program:
newspapers a union list. Lists all known extant newspapers since 1834,
including those titles not held by any known institution. http://evols.library.manoa.hawaii.edu/handle/10524/2089
America and the National Digital Newspaper Program: Technical Aspects
Sent: Wed 3/10/2010 8:13 AM
Subject: Piala conference is ok for the ndnp project
We received approval for 2 people to attend the piala conference in Nov. So Dore and Martha are available for workshops/presentations. We would appreciate your suggestions, and your facilitating the organization of workshops.
This is what we proposed to NEH:
Session 1 will focus on the Library of Congress Chronicling America site as an important source of information about the American interest in the Pacific. For example, a search on "samoa" leads to 21,382 references in newspapers such as the New York Tribune, San Francisco Call, Salt Lake Herald, Fort Worth Daily Gazette, St. Paul Daily Globe, McCook Tribune (Nebraska), as well as the Hawai'i newspapers. Searching "guam" leads to 11, 423 references, "micronesia" leads to 275 references. These digitized articles provide historical documentation on the extensive relationship of the US to Pacific islands. Within these small political entities on isolated islands throughout the Pacific Ocean, information resources are scarce. Electronic information is thus of crucial importance to students and teachers. When PIALA conference attendees return to their home institutions, they will use the information from this session to introduce Chronicling America as a teaching and learning tool in their countries. The Chronicling America site provides access not only to information about Pacific islands and nations, but also to whatever else that an inquiring mind would want to search.
Session 2 will focus on the technical aspects of working on the Library of Congress' NDNP and the challenges of indexing and presenting digitized information from newspapers. This session will provide a brief overview of the grant application process, a discussion of newspaper title selection, and explain how metadata is used to drive the search and retrieval system in the Chronicling America database. PIALA participants would be very interested in being guided through the technical aspects of this project. The standards and procedures established by LC would be of great interest to participants, particularly to PIALA members contributing to the Pacific Digital Library.
PIALA SESSION REPORT
The sessions were attended by approximately 68 individuals
representing library, museums, archives, and educational institutions
PHASE 2 POTENTIAL TITLES CONSIDERED BY ADVISORY BOARD