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Interim Project Report February - August 2011

NEH Award Number:             PJ-50035-08
NDNP State:   Hawaii
Submitted By:             Martha Chantiny
Report Date:    September 30, 2011

INTERIM PERFORMANCE REPORT NARRATIVE

1. Describe any changes that you have made or that you anticipate making in the project work plan or methodology from the award proposal submitted to the competition.

Effective June 22, 2011, Project Manager (Erenst Anip) resumed full time 40 hour work week until the end of his work permit (May 23, 2012). Graduate student Alice Kim continued to research and finish title essays, assist with quality review process, and create instructional materials, i.e. topic guides & blog entries.

We had enough grant funds to be able to send our Project Operations Manager (Erenst Anip) to the August 2011 NDNP Awardees meeting.  It was very useful for him to meet and network with others working on the newspaper program and to attend the iArchives-sponsored user group for clients.  Also attending the meeting were Martha Chantiny and Joan Hori, co-PIs.

2. Please describe any selection or film acquisition/evaluation activities during the performance period.

 Microfilms were obtained from Proquest and Library of Congress Photo-duplication Service.

3. Describe any specific award activities that have taken place between collaborating institutions in your state.

None during this period.

4. Describe specifically your progress in conversion and/or vendor selection (attach documentation as desired).

 On 1/27/11 the library fiscal office informed us that account #658902 (Phase 1 fund number) has been extended to 06/30/2012 in the RCUH system.  The Phase 1 fund has now been depleted. The fiscal information system reports the following for account 658902 as of 9/30/11

Costs Budget ITD Expenditures FYTD Expend Encumbrances BBA
Total direct 291799 264940.43 5319.6 4074.85 22783.72
Indirect 49121 70808.28 1430.97 1096.13 -22783.41
Total 340920 335748.71 6750.57 5170.98 0.31

The fiscal information system reports the following for account 661388 as of 9/30/11:

Costs Budget ITD Expenditures FYTD Expend Encumbrances BBA
Total direct 216000.2 67856.83 31356.22 27461.85 120681.52
Indirect 53999.8 11826.03 7189.06 6865.47 35308.3
Total 270000 79682.86 38545.28 34327.32 155989.82

An additional encumbrance for the 9/30/11 iArchives invoice ($6,622.20) has not yet been posted.

5. Do you have any questions or comments regarding the use of the tools provided by LC (Digital Viewer Validation)?

No.

6. Provide an update on your planned schedule for delivery of digital assets to the NDNP repository. Include anticipated number of files to be delivered and planned means of delivery or transfer.

The second generation duplicate microfilm for all of the Phase 1 pages were sent to Library of Congress in May 2011.  The final title essay for Phase 1 was sent to Library of Congress in August 2011 and should be present in the batch update of Chronicling America, effective October 2, 2011.  A draft essay for the Polynesian, one of the titles for Phase 2, has been submitted.  At the end of September 2011, we have sent out 4 batches to LC. The first two batches have been accepted.  We currently hold 2 batches (ecru & flame) which will be sent out monthly per delivery deadline agreement.

Batch

Status

 

# Images

Batch_azure

Accepted by LC

 

10,640

batch_brick

Accepted by LC

 

10,834

batch_carmine

LC Review

 

10,485

batch_denim

LC Review

 

10,546

batch_ecru

At UHM Library

Will be sent: early 10/2011

8,184

batch_flame

At UHM Library

Will be sent: early 11/2011

10,409

batch_granite

In process at iArchives

 

 

 

 

Total

61,098

Two more batches (granite and heliotrope) are in processing by our vendor; meanwhile most of the microfilms to be digitized are currently in the hands of our vendor.

7. State briefly the status of any other digitized newspaper activities in your or collaborating partners’ institutions (non-NDNP-funded).

Historical background:

In 1971 the Honolulu Star-Bulletin and its share of the Hawaii Newspaper Agency were sold to the Gannett Corporation under the terms of an existing joint operating agreement that did not allow one company to own both newspapers. In January 1993 Gannett sold the Star-Bulletin and bought the Honolulu Advertiser including all of the News Building property. Liberty Newspapers, based in Arkansas, purchased the Star-Bulletin. In September 1999, Liberty Newspapers announced that it planned to close the Star-Bulletin. The state and citizens’ groups filed lawsuits against Liberty and Gannett. The shutdown was postponed with an injunction by a federal district judgee. In April 2000, Liberty Newspapers offered the Star-Bulletin for sale and Canadian publisher Black Press purchase of the Star-Bulletin was finalized in 2001.  In February 2010, Black Press purchased the Advertiser and agreed to sell the Star-Bulletin, with the provision that if no buyer came forward by March 29, 2010, Black Press would operate both papers through a transitional management team and then combine the two dailies into one.  Three parties made offers to buy the Star-Bulletin, however Black Press rejected the bids because they were below the minimum liquidation price. The merger of the Honolulu Advertiser and Star-Bulletin took place on June 7, 2010.  A public auction of the Advertiser News Building and its contents was held July 24, 2010.

The UHM Library had been in communication with staff and executives of the two papers about possible digitization of the morgue since 2008 and determined in 2009 that the Advertiser had the copyright to the morgue which they had bought from the Hawaii Newspaper Agency.  With the merger of two dailies into one and the liquidation of the contents of the News Building, there was concern on the part of the UHM Library, the State Archives and the Hawaii State Public Library about the disposition of the Advertiser/Hawaii Newspaper Agency clipping files (aka “the morgue”). In April 2011 the UHM Library learned that the files were handled as follows:

Everything (photos, negatives, fiche, clippings files) was given to the State Archives. Presently most of the boxes are in a basement of the Hawaii State Library. The Archives will keep the photos and negatives. The State Library will keep the fiche and clippings files. […t]here are no plans to digitize any of it now. Boxes are gradually being moved to the Archives for checking, rehousing, inventorying, etc.  (1,2000 boxes were received). When the Archives is finished, then the State Library will open their boxes.  Prior to the transfer the Star Advertiser scanned everything for the staff's use.

No further information has been obtained about the digital version of the clippings file.

8. Please provide copies of or URLs for any public presentations or publications on topics related to your participation in NDNP (or describe future plans for such).

Topic guides hosted at our NDNP-Hawaii wiki for:

·        Hula
·        Leprosy
·        Pearl Harbor
·        Statehood
·        Sugar Industry
·        Surfing
·        Trans-Pacific Travel

 https://sites.google.com/a/hawaii.edu/ndnp-hawaii/Home/subject-and-topic-guides

Weekly postings of “100 years ago in Hawaii” and posted on Facebook & Twitter: https://sites.google.com/a/hawaii.edu/ndnp-hawaii/Home/hawaii-newspapers-on-flickr

Added more sets of photos in our Flickr: http://www.flickr.com/photos/uhmlibrary/collections/72157623751147050/

Bookmarks were included in Fall 2011 Student Orientation bags: https://www.facebook.com/photo.php?fbid=10150259399791836&set=a.376109871835.164526.133935561835&type=1&theater

The Hawaiian Collection:

·        provided 13 library instruction sessions to undergraduate and graduate courses on using Chronicling America for researching Hawaii-focused topics (182 students)

·        completed a libguide: http://guides.library.manoa.hawaii.edu/chroniclingamerica

9. Describe any follow-up issues or questions you would like convey to the NDNP program committee.

None at this time.