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Plan of work

First Quarter: July-September 2010

  • Consult with Advisory Board
  • Conduct and continue research on titles
  • Prepare sole source procurement documents and/or extend existing contract with iArchives
  • Select microfilm duplication vendors and negotiate contract(s)
  • Provide LC with list of selected titles, to include title, chronological coverage, and LCCN
  • Submit fir order(s) for copies of microfilm material
  • Assess available bibliographic description
  • Attend annual program meeting/workshop in Washington

Second Quarter: October-December 2010

  • Purchase 2N silver negative MF; vendor(s) creates 2N silver negative MF from masters
  • Additional technical analysis of selected titles may be required at this point
  • Project Manager/Technical Specialist performs assessment of microfilm condition, creates metadata
  • First batch of film scanned (up to 10,000 pages); metadata, OCR, and PDF per technical specifications, deliverables validated using DVV and sends to Library
  • Project Manager/Technical Specialist revalidates, identify any issues with unsuccessful sets
  • Resend unsuccessful reels to vendor for correction and reprocessing
  • Ship first batch of files to LC no later than December
  • Prepare first semi-annual report (due 1/31/11)

Third Quarter: January-March 2011

  • Receive monthly batches of digital files (TIFF, JPEG2000, PDF, OCR) and metadata from vendor
  • Project Manager/Technical Specialist tracks and handles all aspects of project processing
  • Copy to and begin monthly shipments to LC on firewire hard drive(s)
  • Ensure 20 percent of deliverables are validated and shipped to LC by the end of March

Fourth Quarter: April-June 2011

  • Receive monthly batches of digital files (TIFF, JPEG2000, PDF, OCR) and metadata from vendor
  • Project Manager/Technical Specialist tracks and handles all aspects of project processing
  • Continue monthly shipments to LC on firewire hard drive(s)
  • Ensure 40-45 percent of deliverables are validated and shipped to LC by the end of June
  • Prepare second semi-annual report (due 7/31/11)

Second Year: July 2011-June 2012

  • Receive monthly batches of digital files (TIFF, JPEG2000, PDF, OCR) and metadata from vendor
  • Attend annual program meeting/workshop in Washington
  • Project Manager/Technical Specialist tracks and handles all aspects of project processing
  • Continue monthly shipments to LC on firewire hard drive(s)
  • Continue organization and quality control processes with remainder of digital files
  • Update CONSER MARC records for newspaper titles
  • Identify, label, and ship 2N negative microfilm to LC
  • Ensure all digital assets are validated and shipped to LC by end of grant