DTC Meeting notes

The District Technology Committee meets once a month to discuss and work on RSU 14 Technology questions, problems, and long range plans for the usage of technology.

DTC Meeting May 9, 2016

posted Aug 10, 2017, 7:39 AM by Bob Asselin

DTC Meeting May 9, 2016





This Agenda is shared with everyone in the DTC Group on Google Apps for Education within RSU 14

  • Real School - winding up Tech situation.  What tech will Katahdin be using in the future.  Will existing MLTI be going to Brunswick, Ted will see where everything is going to go?

  • WPS:  NWEA didn’t go well today at WPS & RES, there was a lot of trial and error as students got booted off.  There are many different issues.  It was not a good use of time since the students’ time was not well used.  The students need to close the browser.  The secure browser is not on all machines.   It was only classrooms with Macs that were testing today.  Peter asked for a schedule.  Every teacher is asked on when they have 2 times to test.  MEA browser was still on there and the MEA one wasn’t on there.  Working on a plan for setting the classrooms.  Headphones are still broken. Students can bring in their own.  The schools should encourage students to bring their own.   

  • WMS:  The teachers need to know what to do for backing up.  Backup device, backup to iCloud.  There is summer academy.  Peter will get steps on iCloud backup.  New devices will be available in mid-July and the old devices are due back in mid-August.

  • WHS:  Health Day was registered online-same as staff PD days with Google Forms (stretched over multiple days); Google Forms can get maxed out, folks are piloting different software online.  TicketBud seemed to work and was free but there were more steps.  They are sticking with Google Forms for now.  They will continue to research additional options.  We should look at this District wide for a shared product.  SATs went well.  Adobe site wide license for digital art class.

  • Manchester, students need begining of the year reminders on laptops.  No one does much on taking care of your technology.  Ie keys on keyboards, etc.  Kate will speak with Peter on this.   Printing - is big and can be wasteful.  We’ll get someone scheduled.  

  • RES:  (see projects section below…) Projectors mounted, this list will be sent to Bill Hansen.

  • Adult Ed - Skype, one of the teachers wants to do a Skype Class.  In the learning lab, one person can use either hard wired or wifi.  It won’t let you login 2 people in the learning lab.  Tina and Shelli tested their account, but it overloaded the wifi and it worked on their data plan.  Wireless, in the learning lab.  We’ll follow-up on this.  Digital photography for the larger Macs.  


  • Summer Tech Camp update -- survey went out this afternoon.  It isn’t definite but if there is enough interest, it will be held. It will be held in August.  Probably in early August.

  • iBoat update - Deana Thomas at WPS and Bob A will hold off on a launch until next school year.  It will go out in the Regatta in October and it will be easier to track the boats.


  • Request to the schools of what projects they need done by the tech department for the upcoming school year?  For example a big piece of software, or a new program or need data conversion for something.  For preloading software.  Accounts for grades 4 & 5 especially, the student account should have a middle initial in their name.  When the student doesn’t have a middle initial, they are given a number.  Ad hoc report of >230 students w/o a middle initial.


  • IXL student hacks demo and steps on how to resolve it.  Some students have figured out how to change their IXL score however it only lasts until the window refreshes and then it goes back to their original score.  Manchester and MS are doing it first.


  • Request from the schools are there any changes in the licensing needed for IXL, Scholastic or any other educational package?  Licensing #s are very tight on what we have.  Read180 is a hard one, etc.


  • Infinite Campus updates, what’s new? We attended the infinite campus users group at South Portland on May 3rd and were surprised to hear that there is only a guaranteed State contract for both local and state-based Infinite Campus for the next two years.


  • Office 2016 will be on new MacBook Airs.   There is some work being done on the Meraki filter which may be able to replace our Websense filter.   Some LDAP and other prep work will be done on May 16th starting at 3:15pm.  ** We can push office 2016 to the VDI desktops. ***

  • Aaron Hamlin, our network administrator continues to work on implementing Office 365.


  • Please let us know if there are issues with either copier or printers. I have met with both vendors and both are anxious to improve service so please let us know how that can be achieved beyond what you are receiving now.


  • We are also looking into office supplies with additional vendors be on WB Mason discussions are ongoing with Office Depot and Staples as well as others.


  • Bob Hickey is meeting with Office Depot on May 17th to look at document imaging in the possibilities for scanned documents stored electronically as well as document organization.


  • We are working with the facilities department and the school board and Senior Administration to put in place a CIP (Capital Improvement Program) for long-term financing of client devices (ie MacBook Airs, iPads, etc) to smooth out the hills and valleys of large purchases.


  • Note: The copier and printer folks want to come on-site to do an inventory and want to survey key operators usually BCs or in some cases secretaries, on how services are working with copiers and printers.

Ie Scarborough has boxes you login to print out.  We could look at this and perhaps do it for students and not teachers??  **  We could try one building.

  • The Technology Department, as well as Curriculum representatives and representatives from High School Library Services attended the Tech Live Conference in Newton Mass April 29th.   Ie:  ItsLearning and BrightSpace.  Digital Citizenship was covered by a Supt in Pennsylvania.  One of the sessions was on hacks, vaults, etc.  Proof of how students are using technology wisely.


  • Apple is meeting with both Windham Primary School and Raymond Elementary School to make sure a successful implementation of the iPads will occur at the lower levels.   The Windham primary school meeting will be held on May 24th at 10:30 a.m. and the Raymond Elementary meeting will be held on May 17th at 7:15 a.m.  eBackPack*

  • Adult Ed has Odysseyware, they have CCRS (similar to Common Core) and their group is aligning Odysseyware and are attending Symposium in Augusta.  It’s powerful software.


  • We have rolled over enrollment of all students for all schools into next year and set up calendars for next year within Infinite Campus.   A refresh rollover of student enrollment will occur in the summer so any new enrollees or changes will be updated.


  • We are working on opening Skype and are in the process of testing it if anyone wishes to test it please let us know if you have any issues at all and we will work to resolve it as soon as possible.


  • We could look at initiatives such as WordPress or other things.  Also Blogger has free themes online.


  • Please let us know any needs you may have and how we may serve you better!

District Technology Committee Meeting Agenda for Monday April 11, 2016 3:30pm-5pm

posted Aug 10, 2017, 7:38 AM by Bob Asselin



District Technology Committee Meeting Agenda for Monday April 11, 2016  3:30pm-5pm



  • We’d like to hear a report from the BCs on how MEA testing went.

    1. WMS - everything went well after 1st day. Most first-day issues were with not following directions and making sure device was authenticated first. It appeared most testing app issues (OS X or iOS) were handled OK by restarting the app.

    2. First Day at RES - it was really long.  One student finished early, issues need to be resolved within the same day.

    3. WPS - didn’t go well with testing.  People gave up on the issues with the test, toggling between passages didn’t work.  Answer box was missing.  Restarting the test fixes it.  Measured Progress calls were 20 minutes.   The State was not helpful.  The test took considerably longer than was estimated by the State.  Some students opted out - very few.  Some students were sick and opted out by parents because of that.  There were some questions which had no correct answer.  The practice test didn’t reflect the tools available in the test.

    4. Manchester had some issues but muddled through it.  The kids and teachers did very well.  The Special Ed accommodations were put in.

    5. We have no access to usable reports and we are not sure when those reports will come out.

    6. There was a lot of writing on the math test.

  • Possibility of doing a summer tech camp for our staff only

    1. Add some structure to this idea.

    2. Get a small group of folks together to pull this into reality.

    3. It would be a 1 or 2 day event.

    4. Perhaps Nicole Gleason or teachers from Auburn or Kara Pasquale from our district could lead iPad sessions for K-1 teachers.

    5. Target the week before we open.  New staff orientation on August 26th.

    6. 6th grade teachers may need support since the students will be using newer MacBook airs next year.

    7. 7th and 8th grade teachers need to backup their data on Macbook Airs & iPads, may need support since their students will be transitioning from iPads to MacBook Airs.

    8. Students save their files to iCloud before next year’s migration.


  • Status of Tech Support pages https://sites.google.com/a/grsu14.org/technology/  HS have basic information on this site; Natalie has established a Google site and Good docs system that seems to be working quite well:)

  • What are some example of great projects staff are doing using Technology?

    1. High School- podcasts in GarageBand, PSAs in iMovie, interactive posters in Glogster, Diane Leavitt’s computer science students will be programming robots after vacation; they also just finished a website for a local non-profit.  They are also learning Java, C++, Python and Blender (animation).

    2. RES tracked the IDITAROD and created flyers.

    3. WPS - students shared with the teachers, Google Voice and Voice recognition.  Fasttmath, SplashMath, SmartBoard Lessons and they taught the adults.

    4. We need headsets with Microphones.  We could get some samples.

    5. System 44 needs the students to read into the microphones.

    6. Manchester - they do Powerpoints, Ed Modo, Google Docs.  

    7. WMS has setup a work-flow.  Nicole Gleason may be able to answer this.

    8. Real School - put a slide show together for an open house and Kahn Academy Java Script.  Chromebooks are working out well over there.

  • Start thinking on what we need to do this summer in prep for 2016-17 school year.

    1. Student accounts

    2. Addressing the needs of staff and students getting new devices.

    3. How to push applications to the iPad - done through Munki. Munki is used for OS X devices only. iPads (iOS devices) are managed by some type of MDM. JAMf for example. For non-MLTI iPads we currently use Meraki MDM. It is currently free as we have less than 100 devices enrolled. It is not free over 100. Apple indicated thet MDM license fees would be included in the iPad quote.

    4. Can new teachers and existing teachers get their devices prior to Tech Camp (this will be done a week or two before school starts.)  

  • Student tech standards, what is the status?

    1. The standards that were passed 3 years ago are currently being revised to identify which skills should be taught at which age.

  • Discussion on what was proposed for the School Board on technology for 6th grade and K-3

  • Discussion of the upcoming Tech Live Learning conference on Friday April 29th.
    There are some concentrations in librarian and technology items.

  • Updates from folks on how Jump Rope is working for staff.

    1. Three committee members reported that the emails from JumpRope support at going to the spam folder. What can be done to prevent this?

    2. RES - there are a lot of layers and it takes a while to input things.  K-2 was inputting one grade at the end and now K-3 puts in one grade at the end.

    3. WPS - it spins for a long time.

    4. Bob Asselin and Rita Rawding are working on getting data extracted from JumpRope and imported into Infinite Campus.

  • Apple TVs - most are working on the new SSID called MLTIAV, but some (4) had to be set back to the original.


  • We are working on automating Naviance.

  • VersaTrans busing software is going to be upgraded to a new package with Tyler Tech.

  • Google Groups for interacting with Professional Contacts.

  • Reminder that we are converting to Aesop from SubFinder later this month.  Aesop - positive feedback.

  • Google Management Licenses

  • Vigilance – quick demo

  • Mention there are 25 Chromebooks going into Adult Ed.

  • Hi Bob, I’m not sure if you have mentioned saving to the cloud (Google, One Drive) for students at DTC. In my option this would be a good option for students and we wouldn’t have to manage file shares on server Jawa. I spoke with Pam almost of the students are saving to the local machine some of them have crash plan setup for backing up their docs folder. MLTI provides iCloud storage. Every high school (and grade 7-8 student) has an iCloud presence with expanded capacity being part of MLTI. I run into iPads where iCloud backup is off for whatever reason.


District Technology Committee Meeting Agenda for Monday April 11, 2016  3:30pm-5pm

 Randy Crockett’s feedback in italics.

 

         We’d like to hear a report from the BCs on how MEA testing went

     It was smoother on the old Macbooks than on the iPad. The iPad problems were mostly due to the block the state did related to upgrades. Some kids were on older or newer versions of the iOS but the state locked the eMPower Me app to one version. Austin resolved the issue after the first day.


         Possibility of doing a summer tech camp for our staff only I think a day or two of training for the K - 2 teachers who will be using the new iPads is essential. I suggest we hire one or two integrators or classroom teachers who are "super users" from another district who is already using iPads with this age group, such as Auburn or SAD6. I would also like to see an offering for Middle School teachers targeted toward creating and using spreadsheets as part of instructional units in math, science and social studies.


         Status of Tech Support pages https://sites.google.com/a/grsu14.org/technology/



         What are some example of great projects staff are doing using Technology? Eighth grade team at JSMS developed an iMovie project this year. It is basically a contest open to any Raymond student K-8. There was a screening of most of the entries last week and the awards will be held in early May.

         Start thinking on what we need to do this summer in prep for 2016-17 school year.

It is critical that all student usernames and passwords for the various sites we use be ready to go on day one of school. We had several situations this fall with passwords for different sites we have licenses for were changed after students started using them. This causes a loss of instructional time because teachers are dealing with doing something over with the students that they thought was all set. We have lags in getting usernames and passwords ready and working every fall with some program. This should not be happening!


         Student tech standards, what is the status? The average teacher is not aware of them and since they are not responsible for assessing or reporting on them therefore, they exist mostly on paper and are not implemented with fidelity.

         Discussion on what was proposed for the School Board on technology for 6th grade and K-3

Is this really still a proposal? Seems like the direction forward was decided and will go forward as voted assuming the budget passes the public forum.

         Discussion of the upcoming Tech Live Learning conference on Friday April 29th.

         Updates from folks on how Jump Rope is working for staff.

         We are working on automating Naviance.

         VersaTrans busing software is going to be upgraded to a new package with Tyler Tech.

         Google Groups for interacting with Professional Contacts

         Reminder that we are converting to Aesop from SubFinder later this month. 

         Google Management Licenses

         Vigilance – quick demo

         Mention there are 25 Chromebooks going into Adult Ed.

         Last Meeting of the Year is May 9th.



District Tech Committee Meeting on Monday March 13, 2017

posted Aug 10, 2017, 7:30 AM by Bob Asselin

District Tech Committee Meeting on Monday March 13, 2017


  • Discussion on how we can re-engineer the format of the DTC meetings to be more tailored toward the needs of the buildings.

    • Some ideas, rotate the location so they are held in a different building every month, thus making them more accessible to all staff in the building for that month.

    • Open it up for all staff to attend and make suggestions for the agenda instead of just Administrators and BCs.

  • We are evaluating new trouble ticket systems to make it more friendly for the end-user.  In the future, staff will call a number and speak with a technology dept staff member who will create the trouble ticket.

    • Natalie’s Request: A dropdown menu on the online trouble ticket to choose the problem area. The request will be forwarded to the correct tech support person based on the problem type.

  • Bob Hickey is discussing options with the phone people to make the calls for Tech HelpDesk more friendly for the users.  One option is to have a pool of tech staff available to answer tech support questions beyond just Rita.

  • Remote access is essential and works very well on the Windows side, Tech staff can quickly remotely seize control of the user’s computer.  This saves travel time and renders immediate help for the user.   We are researching options for remote access on the Mac side to serve those customers equally well.

  • A Guest network was setup for Manchester School.

  • Work between RSU 14 Tech Staff and Systems Engineering is underway to test Meraki web filtering at the High School.  If this tests as planned it will eliminate the need for certificates and will make filtering and web access much easier.

  • We are requesting pricing for switch upgrades and wireless to make network access faster.

  • The Tech Dept has worked with Adult Ed to implement HiSet CBT testing replacing GED testing.

  • We have worked with Food Services to implement a new digital signage system showing menus on the flat screen TVs in both Middle Schools and the High School.

  • Much preparation has been done to prep for the MEA Assessment in grades 3 through 9.

  • Website update?

  • Plans to move to Office 365 this summer?  Bob H will again ask the A-Team if they are ok with this to launch in the summer.


Schools:

  • High School

    • Wireless Connectivity in the main office continues to be unstable and spotty since a new wireless access point was added around Thanksgiving. When can the new access point be installed since it has arrived in the mail now? If not soon, can the current Meraki filter be disconnected for the time being?

    • Natalie brought up standards based grading for next year.  Bonnie Eagle bought into EduPoint for next year.

      • Bob is trying to schedule the new access point to be installed on Friday. If that’s not possible, then he will ask Aaron to disconnect the Meraki access point

    • Faculty Office E was the only office that did not receive a new copy machine before holiday break. A copy machine was moved from the Middle School office to Faculty Office E in January, but it jams often and multiple teachers have reported that they’ve stopped even trying to use it. A-copi has been called a few times to fix it, but it starts acting up quickly after they’ve serviced it. Can anything be done?

    • OS Update to Sierra→ when will teachers and students be encouraged to make the update? A few teachers updated when prompted by their computer, and they can no longer use the AppleTVs in their classrooms because the AppleTVs haven’t been updated to Sierra. Will Pam need an extended period of time to update all of the Apple TVs like was needed last year and, if so, would April vacation be a good goal?

      • Natalie→ Talk to Pam. Should the teachers affected roll back to El Capitan?

    • Update on next year’s grading system? IC vs. EduPoint

    • Enriching Students rollout on Friday.  

      • Natalie will meet with Rita to talk about the software settings.

      • Automation? Bob H and Rita will get together and work on automating the FTP transfers.  

    • Natalie Follow-Up→

      • do you want Remote Desktop ability?

      • Ask Food Services about NutriSlice→ could it be used for Athletics?

        • Other replacement to BrightAuthor?

  • Middle School - No attendees

  • Jordan Small -  No attendees

  • RES - Maria’s notes will be copied from other document.

  • Manchester - Getting all the students on the SWIS (PBIS) = Positive Behavior Support System.  They are getting prepped for MEA’s.  The printers are still a little off.

  • WPS

  • Adult Ed - Shelli other than HiSet testing.  Wifi is spotting in the office area so we’ll add an access point in there.  Bob H will revisit this.  They have an extra Tandberg and Shelli worked with Network Maine.  It is 99% setup, they needed a static IP per device.  She transferred it into room 129 and it lost the configuration.  She reset the settings with a new Network Maine setting.  She she plugged it in and it thought it was back to the Real School.

  • The copier in the HS English Dept needs to be resolved.

  • Rita got an email to prep for NWEA in May for WHS.  We need to reach out to Christine for a schedule of all assessments by all schools.  This helps us make sure all schools are ready.



DTC – District Tech Committee Meeting Agenda

posted Aug 10, 2017, 7:29 AM by Bob Asselin

DTC – District Tech Committee Meeting Agenda

Monday January 9, 2017

1.   We have a new Temporary Technology Person for Windham Primary School.  Her name is Andrea Crowell and she is helping out with Tech issues in the Primary School for the next few months.  

2.   Update on iPads, Windham Primary School is going to move toward individual accounts on iPads to support new Apps at those grade levels.

  • Single Sign On - www.classlink.com (option for K-1?)  We will setup times proposed to Maria Cyr, Kate Thomas, Bob A, Rita and Bob H.   It would be good for K-1 and Special Ed.

3.   MLTI update on wireless support.

4.   We are proposing 1:1 MacBook Airs for grades 4 and 5 in the district.

5.   Update on the Tech Audit & Tech Survey update

6.   Single Sign On – we are reviewing this as an option for the lower grades.

7.   Vigilance installation and Exacq Camera system on Adult Ed

8.   Tech Standards for Students, review the status of this.  These should have been aligned in Jump

9.   Tech Plan

10.STEM/STEAM and ties between Tech and Curriculum  - National Standards


11. Edupoint Follow-up, see a sandbox and the Admin at the first training.  A couple hour call (Tech folks for Sandbox and Admins on introduction).  Bob H will try to schedule this soon.  (hopefully January)


12. School Report-Outs

  • High School

    • Printers- Office E should get a new copier/printer. Natalie S check- let Bob H know if it’s not done yet.

    • Wireless connectivity in Main Office still spotty/drops frequently/can’t find a signal.  2 extra apple TVs, one in the Conference Room.  Apple TV by the main office.  Rita, please follow-up with Aaron.

  • Middle School - no updates

  • Manchester - no updates

  • Windham Primary - no updates

  • Raymond Elementary School - no updates  

  • Jordan Small - Austin or Randy will be coming to these in the future.

  • Katahdin Program - no updates



District Technology Committee Meeting Agenda for Nov 14, 2016

posted Nov 21, 2016, 7:55 AM by Robert Hickey

District Technology Committee Meeting Agenda for Nov 14, 2016


  • Long Term Planning for Tech Camp in Summer 2017

    • iBoat - we need to follow-up on this.  Not yet finished and no GPS in it yet, the newer GPS is coming.  It can report more often if it approaches land.

  • Follow-up on what was learned from MassCue Conference.  3 HS Teachers went with Natalie, it was enlightening.  They used Google, on Dec 7th during ½ day PD, they will use what they learned at MassCue.  After school workshops will also be done during the following week.  Gary Harriman will capture some of that.  

  • Discussions on Technology needs of K-5, there is a committee which will be meeting on this.  Dec 6th at 2:30pm, Randy is organizing the scheduling of this meeting.  

  • There are some planned upgrades for CJ Payne’s PC – addition of a Solid State Hard Drive and RAM.  This will improve PowerPoint presentations in the HS Auditorium when they are run from the control booth.

  • Aaron Hamlen our Network Administrator is adding a Guest Network to Manchester and also both Raymond Schools:  RES & JSMS.  This will allow Guests in the building to easily connect, especially for presentations/trainings, etc.  There will be RSU14Guest (easy guest access without needing a certificate) plus RSU14Event (access with no restrictions for outsiders doing professional development training for staff)  Also RSU14Event has been expanded to all areas of the High School.

  • Plickers and connecting iPhones to the Apple TV.

  • There will be planning meetings with Vendors on fiber upgrades, switching, enhancement of the network and servers including disaster recovery.  This will be funded with e-Rate money using a 60% discount rate.

  • Several Google App questions from Bob Asselin and Rita Rawding and changes we would like to discuss at DTC.

  1. Should we stay on Schedule release or move over to Rapid Release for new features?

  2. Check email rights for student K-5 ( should we have email or not and should K-5 only have internal email?)

  3. Set up Shared Google Drives for each School.

  4. Logo was changed to be in compliance with the terms of service

  5. Should we Sync with active directory or LDAP server



Natalie WHS - all the projectors were cleaned by end of October.   Inventory and only 5 projectors left.  Ordering a common model to standardize bulbs.  Projector was in a case.  Roy is looking for the bracket.  

Purchase a subscription to PearDeck allows a presentation (similar to LanSchool) and the teacher content can be sent to the students’ machine.  Good analytics, Dec 7th PD in the afternoon.  Polling software is included.  Both Middle Schools can discuss the possibility of this as well.


The printer in the library has been out of service for over a month.  


MS Outlook messages asking teachers to login again.  To click allow, it is coming back every 2-3 weeks.  Related to Office 365?


Pam Carter’s full Adobe has been ordered direct.  



Apple TV - 7 to 15 times per class period.  We will approach Apple on this.




Maria Cyr RES - Jen Potter and Maria bumped off.  Aaron is sending a Meraki, Austin is aware of this.


Authentication - kids get on, asks them to authenticate or it doesn’t ask and you never get prompted again.


Meraki access points will resolve the issues in both WHS and WPS&RES.


Shelli Pride - Adult Ed     They need access to the Adult Ed Cameras.  We need to give them access to the Adult Ed Cameras and the front door and Entry points.  They need a view defined for Adult Ed and an account for Adult Ed.


Technology Teachers are needed in Adult Ed.  Payment depends on the class.

They are looking for everything from 1 night to the Semester.


Kate Thomas Manchester - Every Wednesday, either Peter or Kirby go to Manchester school.


We need to get the projectors cleaned at Manchester.


Lots more staff are trying to use Google docs.


Kate went to Jim Moulton’s book creator at Actem, it is great for all kids doing presentations, etc.  In Dec, Kate will show it at Life Skills.  They want to know iMovie.  Kate may use Natalie to do this.


It takes 10 minutes to login students and they get kicked.  


DTC (District Technology Committee) Mtg Notes for the Oct 17, 2016 Mtg

posted Oct 24, 2016, 12:33 PM by Robert Hickey

DTC (District Technology Committee)  Mtg Notes for the Oct 17, 2016 Mtg

Bob Hickey – Technology Director

  • Update from last meeting: Google Calendar & website (no changes to website w/o Supt approval)

    • Natalie’s idea for merged Google Calendars at the high school has not taken off. Deb McAfee is still adding events individually to the Savvy website. Savvy is outdated and needs to be replaced, no replacement has been chosen yet.

    • SchoolBlocks: $650/year and it can use Google Drive to feed content to Calendar

    • School Point:  $1,500 setup and yearly support $5k/year

      • Optimized for Mobile devices  

    • New Google Sites→ free, currently in beta

      • Yarmouth,Falmouth,Bonney Eagle contracted this out for website redesign

      • Nice features:

        • Easy to use, like making a slideshow

        • Google Drive Integration

      • Missing (so far):

        • No adding pages for external sites

  • No html embedding

  • Cannot merge multiple calendars

  • Cannot customize header images on different pages

  • Who can visit: Only two options (only my school or open to entire web)

  • Share settings- no View only

  • Projectors

    • Bill from Rave is being contracted to clean projectors and conduct an inventory in several schools

      • Primary school is completed

      • Currently working on the high school

    • Plan going forward: replace broken projectors with new projectors, short-throw projectors, wall-mounted flat screens, etc?

  • ACTEM share-out:

    • PearDeck- interactive presentations with built-in assessments and polling  (similar to NearPod), potential applications in math & graphing https://www.youtube.com/watch?v=evoJy4WcReM

    • Discussion at the last Actem Meeting – what will be the future of MLTI?

    • EduPoint was at the Actem Conference, this is the SIS which the State accepted as the State Module replacing Infinite Campus State Module.  We will be setting up an overview WebEx – details on this will be forthcoming.  Natalie and I spoke with them at the Actem Conference on Friday Oct 14th.

    • Google Expeditions - possibly borrow this from Scarborough to experiment with it?
      https://www.google.com/edu/expeditions/

    • Center for Interactive Learning and Collaboration http://www.cilc.org/

    • Google Classroom: www.classroom.google.com - teachers can use their school google account to create a Google Classroom and give students a code to invite them to the class

    • Google Chrome Cast

    • Book Creator for iPad

  • Lexia and Aimsweb account creation

  • Copier/Printer Upgrades will be scheduled.

  • We are finally at a point of new MacBook Airs for grades 6 through 12.  I will raise discussion of what grades K-5 need for Technology and want feedback from the buildings on device preference and plans on how to best use them.  

    • Manchester would like MacBook Airs for students and teachers.

  • School Report Outs:

    • Danielle Burian (Manchester) - Manchester requires laptops in a laptop case and it helps with breakage, etc.


  • Austin Carr (JSMS rep) - MLTI trying to prove the worth of the program so they are promoting dedicated PD support. Apple trainers will spend 2 days training in November and will go over the new MacBook Airs purchased last year.  If you target the training, it will run better.

    • Perhaps this would work with the iPads at the lower grades?  Tara and Jim will come up with something.


  • Natalie Skovran (WHS) -

    • Teachers requested Desktop Monitoring Software so during class can see what is on a student’s desktop (AeroSchool?) with a Lock-Down Browser.  It’s Learning software? - it was part of their suite.

    • Follow up from last meeting - we need 3 Adobe Creative Suite for teachers at WHS?

    • Office365  - OneNote Account for Wayne Rathbun and Natalie Skovran to test with Microsoft OneNote- they will be part of the pilot of Office365 along with the Tech Dept.

    • Regarding the WPS with the iPads - training on SeeSaw at their Tech Wednesday.  Some have an iPad and some don’t have them yet.  Waiting on Shared iPad experience.   They aren’t ready to go out yet.

      • Jim Moulton will help provide Apple Classroom training.


  • Shelli Pride (Adult Ed) -



Save for next DTC meeting:

  • Long Term Planning for Tech Camp in Summer 2017

  • MassCue Conference is coming up on Wed and Thursday this week.

  • OEV Purchasing Group

  • There are some planned upgrades for CJ Payne’s PC – addition of a Solid State Hard Drive and RAM.  This will improve PowerPoint presentations in the HS Auditorium when they are run from the control booth.

  • Aaron Hamlen our Network Administrator is adding a Guest Network to Manchester and also both Raymond Schools:  RES & JSMS.  This will allow Guests in the building to easily connect, especially for presentations/trainings, etc.  There will be RSU14Guest (easy guest access without needing a certificate) plus RSU14Event (access with no restrictions for outsiders doing professional development training for staff)

  • There will be planning meetings with Vendors on fiber upgrades, switching, enhancement of the network and servers including disaster recovery.  This will be funded with e-Rate money using a 60% discount rate.





DTC (District Tech Committee) Meeting on Sept 12, 2016

posted Sep 14, 2016, 5:50 AM by Robert Hickey

Topics of discussion for DTC Meeting on Sept 12, 2016

1.    The Tech Standards for Students - need to be updated.  Overview by Christine Hesler.  There are shared Google Docs on this topic. Updates will be submitted to Christine.  The DTC Committee will work with the Curriculum Dept to establish when the Student Tech Stds need to be completed.   Follow-up on this initiative at the next DTC meeting in Mid-October.

Link to documents:
https://drive.google.com/drive/folders/0B85csIi2QDggQVA3cUQ1VDEwbTA?usp=sharing

2.       Scholastic(Fasttmath, Read180,System44), IXL, Google, Aimsweb, SuccessNet from Pearson(Reading Street)  Can the lower grades get homerooms setup earlier in the summer as well?  This holds up account creation in our different educational programs as we need students assigned for things to move forward.  Special Ed students weren’t assigned until later and this held up Read180 & System44 accounts.  Perhaps next year we could target these areas for earlier scheduling?

3.       KathyGillis@RES and JulieYoung@WPS are doing Lexia and Rita worked with Lisa Backman on Aimsweb accts.  NWEA accounts.

4.       Anyone else in your buildings need staff training of account creation for NWEA?

a.      Sherry LaVallee in Raymond for NWEA

b.       NWEA - Rita checked it out at Manchester: watch for authentication to WebSense and run the secure browser when nothing else is running.  To get the prompt screen, bring your browser to Boston.com and you should get a login screen.

5.    Shared calendar for principals and buildings – we have it in Savvy but how practical is it to stay with Savvy?

    1. Will Google Calendar fill this role, will it work with features and is it easy enough to use and robust?

    2. Does the new shared event Google Calendar (RSU14 Activities – s/b WHS Activities) deal with the same things?

  1. Light up the licenses for Google administration of the Katahdin Program Chromebooks so they can be maintained using that.  Also management licenses for Adult Ed Chromebooks so they can have shared printing, etc.

  2. Also, discuss the cutover of removing the local Spam filter and configuration and effecting impact of moving the email to the cloud based Exchange. Old Spam Filter needs to be illustrated on where their old spam is located.  We will cutover to the new Spam filter on Oct 1st.  A PDF has been sent out.  Bob A and Rita will create a video on the new spam filter.  Sender has been approved but failed to release the email, you have to release it as well.

  3. Map Katahdinprogram.org  

9.    Students shouldn’t be allowed to use a teacher’s or Ed Tech’s machine.  The students should bring the laptop from another room.   The security is different and inappropriate for children.

Class Dojo - on people’s personal device.  Expand the Guest Network to the other buildings.


NWEA & State Testing Teacher needs to stay in the room as their laptop has control of the session and only that person and laptop can restart a student session.

Follow-up  Shelly Pride – did they find a location for their Excel 2010 class on Tuesday.


Jason - WMS Drew Tech Stds in JumpRope.

Everyone has Airs and next step Apple TVs.


Curriculum - Christine - loading JumpRope, can’t move old stuff into an old folder.

Request that every performance indicator has a grade in front of it.


Maria - RES - DoJo, Apple TV in the building for 1st grade teacher and 1 in Kindergarten.


Shelli - Adult Ed - Rita is the go to person for Chromebooks.  Would love some question/answer and review issues.  We will schedule this with Adult Ed and Tech Dept members.   Wifi is spotty, this why chromebooks are not as fast as they could be. Tina’s wireless keyboard, she is having issues with it.  Bluetooth keyboard that came with the Chromebook.  A new wiring run has been requested for the hallway.


Natalie - WHS - Survey sent to the HS teachers and 36 respondents.  IC no issues.  Gradebook sorting had changed to alphabetical instead of sorting by date.  Biggest results were Apple TVs and Projectors.  Apple TVs are not reliable and will drop the connection often.   The AirPlay button disappears.  It is getting less reliable.  Creating the MLTI AV network didn’t resolve it.  34 out of 36 teachers had Apple TV issues.  Randy mentioned teachers with flat screen TVs have had no issues.  We need to work with Austin and Pam Hecker on resolving this.

Link to survey results: https://docs.google.com/document/d/16LVaS28q6EWRGL7C1wwXwbqKpd3CSpPikc8rnmJxF68/pub


Beginning HS Projector Inventory: https://docs.google.com/a/grsu14.org/spreadsheets/d/1h-bJ1ChwQ06oZdJPfbQTThFI3KT1l-50QdyJPGByba4/edit?usp=sharing


Teacher requests for a couple types of software:  Adobe Acrobat Pro for Mac 6 or so copies.

Software for monitoring testing online - a secure browser.  Chicken in a Can - out of business.  It is a feature of Learning Management Systems.  Moodle for a lot of quizzes, its Learning and Schoology has it.  


Teachers want to use Plickers for student polling and the guest network is too slow to use.  Other polling software - socrative, Google Forums, etc.


Maybe Depts - purchase iPads


Manchester - Danielle Burian - worked with Rita and Bob A and NWEA testing, etc.  Kate filled in trouble ticket - 10 minutes to load.


DTC Meeting Agenda May 9, 2016

posted May 9, 2016, 9:39 AM by Bob Asselin


Agenda items to discuss:

  • Ø  Summer Tech Camp update
  • Ø  iBoat update
  • Ø  Request to the schools of what projects they need done by the tech department for the upcoming school year?
  • Ø  IXL student hacks demo and steps on how to resolve it. 
  • Ø  Request from the schools are there any changes in the licensing needed for IXL Scholastic or any other educational package 
  • Ø  Infinite Campus updates, what’s new? We attended the infinite campus users group in South Portland on May 3rd and were surprised to hear that there is only a guaranteed State contract for both local and state-based Infinite Campus for the next two years.
  • Ø  Office 2016 will be on new MacBook Airs.   There is some work being done on the Meraki filter which may be able to replace our Websense filter.   Some LDAP and other prep work will be done on May 16th starting at 3:15pm.
  • Ø  Aaron Hamlin, our network administrator continues to work on implementing Office 365.
  • Ø  Please let us know if there are issues with either copy yours or printers. I have met with both vendors and both are anxious to improve service so please let us know how that can be achieved beyond what you are receiving now.
  • Ø  We are also looking into office supplies with additional vendors be on WB Mason discussions are ongoing with Office Depot and Staples as well as others.
  • Ø  Bob Hickey is meeting with Office Depot on May 17th to look at document imaging in the possibilities for scanned documents stored electronically as well as document organization.
  • Ø  We are working with the facilities department and the school board and Senior Administration to put in place a CIP (Capital Improvement Program) for long-term financing of client devices (IE MacBook Airs, iPads, etc.) to smooth out the hills and valleys of large purchases.
  • Ø  Note: The copier and printer folks want to come on-site to do an inventory and want to survey key operators usually BCs or in some cases secretaries, on how services are working with copiers and printers
  • Ø  The Technology Department, as well as Curriculum representatives and representatives from High School Library Services attended the Tech Live Conference in Newton Mass April 29th.
  • Ø  Apple is meeting with both Windham Primary School and Raymond Elementary School to make sure a successful implementation of the iPads will occur at the lower levels.   The Windham primary school meeting will be held on May 24th at 10:30 a.m. and the Raymond Elementary meeting will be held on May 17th at 7:15 a.m.
  • Ø  We have rolled over enrollment of all students for all schools into next year and set up calendars for next year within Infinite Campus.   A refresh rollover of student enrollment will occur in the summer so any new enrollees or changes will be updated.
  • Ø  We are working on opening Skype and are in the process of testing it if anyone wishes to test it, please let us know if you have any issues at all and we will work to resolve it as soon as possible.
  • Ø  Please let us know any needs you may have and how we may serve you better! 

District Technology Committee Agenda April 11, 2017

posted Apr 12, 2016, 6:32 AM by Bob Asselin

District Technology Committee Meeting Agenda for Monday April 11, 2016  3:30pm-5pm 

·         We’d like to hear a report from the BCs on how MEA testing went
·         Possibility of doing a summer tech camp for our staff only
·         Status of Tech Support pages https://sites.google.com/a/grsu14.org/technology/
·         What are some example of great projects staff are doing using Technology?
·         Start thinking on what we need to do this summer in prep for 2016-17 school year.
·         Student tech standards, what is the status?
·         Discussion on what was proposed for the School Board on technology for 6th grade and K-3
·         Discussion of the upcoming Tech Live Learning conference on Friday April 29th.
·         Updates from folks on how Jump Rope is working for staff.
·         We are working on automating Naviance.
·         VersaTrans busing software is going to be upgraded to a new package with Tyler Tech.
·         Google Groups for interacting with Professional Contacts
·         Reminder that we are converting to Aesop from SubFinder later this month. 
·         Google Management Licenses
·         Vigilance – quick demo
·         Mention there are 25 Chromebooks going into Adult Ed.

·         Last Meeting of the Year is May 9th.

DTC March 7, 2016 Minutes

posted Mar 7, 2016, 1:53 PM by Bob Asselin

District Technology Committee Meeting Agenda - Monday March 7, 2016



Hopskotch and Tynker, Scratch through MIT - for programming languages for Middle School Students.



MEA assessment test now known as eMPower ME.  Update on the status of this new assessment and the implementation of the clients on the platforms for: MLTI Macs and non-MLTI Macs and also for Windows machines. the iPad version of the MEA assessment was recently released but not fully vetted.


Spam filtering and the Symantec gateway, we are experimenting with a new version which will run outside of our network which will be evaluated over the next 30 days in order to see if we can improve our spam filter.


Office365, we are still evaluating whether we want to do that as it impacts Exchange hosting.  St. Joseph’s College Launched it, Skip Williamson, John Hoffstedder,


Bob Asselin has brought up a new online registration system for simple tasks that can be tied into Google Spreadsheets and scripting.  Form Ranger, attach scripts to the form to do something special.  The form could be registration for an activity.  Keep track of open sessions and remove that item from the listing, etc…  Java script add ons.  Sample spreadsheet with instructions on how to set it up can be had from Bob A.  The new Form layout, the scripts don’t all work anymore.  These are 3rd party scripts written by others and users will automatically get the update.  It is free and doesn’t require a lot of setup.


We are experimenting with a new software called Vigilance in the District Office and it will soon be deployed and Adult Ed and later for high school administration.


ESchool News  http://www.eschoolnews.com/   has an opportunity for folks to receive 10 lessons and digit digital citizenship and it comes from Kansas.  http://www.eschoolnews.com/2016/03/01/curriculum-includes-10-lessons-digital-citizenship/


We will review the good senders and bad senders and blocking or allowing an entire domain for the existing spam filtering software.


Discussions and work toward a redesign of the website are in very preliminary stages and will only move forward with approval from Sandy Prince. ? new link to draft site? (diane)   https://sites.google.com/a/grsu14.org/newrsu14/


We are moving forward with the Aesop conversion and email from HR will go out to teachers and substitutes on how the new a subsystem will replace SubFinder. The switch over will be in late April and new entries after that time will have to be entered directly into Aesop because they will no longer be allowed in SubFinder.  Existing future appointments have been moved from SubFinder to Aesop.  This work was done by Holly Paulson and Laurie Fabrizio-Bowen.    Please check for the app if you are interested:  

frontline is the company,  aesop is the software

https://m.aesoponline.com



WMS And JSMS - no issues.



WHS - Google Classroom and Calendars, a few HS folks had an issue - the older version (last year), had calendar issues.  Google is working on a work around.


No issues at Manchester.


Adult Ed - Shelli, Kirby has installed.  Glitch on the copier, but that was resolved by Rita Rawding.  A ticket for room 130, that is for the Tandberg internet connection.  This is Kelly Anne Rush across from the library.  It needs a network connection tested.  I’ll ask Pam to check it.


They have 129, 130, room in the library and they have 3 rooms, but when they are.


WPS - Kayla - smart boards issues, just a couple alignment issues but nothing major.


In IC, one of Kayla’s student is showing up the attendance list but not on the roster.  Only shows up for Math Stds but not for the ELA stds.


Ted - Real School, printers.  Haven’t been getting too many calls.

We can work with Google Tech Support.  


WHS - Diane, the team we have working is just phenomenal.  Diane inherited a smart board but needs setup.  Electronics haven’t been hooked up.  Bob A will meet with Diane tomorrow morning, download the software and setup the Smart Board.










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