Bylaws

Grafton Music Parents Bylaws
October 17, 2005

Article I Name of Corporation
This organization shall be known as Grafton Music Parent, Inc.
Article II Purpose of Corporation
The Grafton Music Parents Inc., (GMP) is an organization that includes parents of students engaged in the music
programs, instrumental and choral, in all of the schools in the community of Grafton, Wisconsin and all
interested members of the community. The purpose of GMP is enthusiastically supports the work of the
district's music programs. This support includes:
1. Attendance at musical events,
2. Encouragement to music students at all levels of their education,
3. Providing additional funds for musical enrichment experiences.
Article III Membership
Membership in GMP shall be open to all parents of students participating in music programs and curriculum
courses in all of the schools in Grafton and all interested members of the community.
Article IV Board of Directors:
1. The GMP Board of directors shall consist of not less than a President, President-Elect, Treasurer,
Secretary, and Members at Large to whose duties can include fundraising, communication/marketing,
and other responsibilities as deemed necessary. The officers mentioned above shall form the executive
committee with the right to vote.
2. Advisors to the board shall include all music directors and up to four student representatives as interest
and need demands fairly representing elementary, band, and choral programs.
Article V Election of Officers:
1. The President shall accept nominations from the general membership for new officers at least one
month prior to the May general meeting.
2. Nominations shall be accepted from the floor. All elected officers shall be elected by a majority of the-
members present and serve for a period of no more than two (2) consecutive years.
Article VI Duties of the Officers
1. President - The president shall preside over all regular meetings of the corporation and the executive
committee. The president shall appoint members at large to handle the necessary work of the GMP. The
president shall have the option of calling special meetings and has the tie-breaking vote at all meetings.
2. President-Elect. The President elect shall have duties as assigned by the President. He/She shall
preside over meetings in the absence of the President. The office of President elect is for 1 year,
followed by 1 year as President.
3. Members at Large: The GMP will elect or appoint as necessary members at large to fulfill various roles
as school liaisons, fundraising chairs, and communications/marketing functions, etc.
4. Treasurer - The treasurer shall keep accurate records of all monies earned and disbursed by the corporation with complete definition of all transactions. An up-to-date treasurer's, report shall be given to the executive committee and the corporation at their regular scheduled meetings. Both the treasurer
and one other board member shall sign all checks. GMP fiscal year runs September 1st until August 31st.
A committee will audit the treasurer's books before the conclusion of each fiscal year.
5. Secretary - The secretary shall keep minutes of all meetings of the corporation and the executive
committee and report same at the next appropriate meeting.
Article VIII - Fundraising
1. Fundraising - since it is the purpose of the GMP to foster and stimulate music programs equal to its
resources and challenging to the students, fundraising is one of its important functions and as such must
be coordinated and controlled. The main financial support must come from the corporation. Specific
drives may be headed by an appointed chairpersons and committee depending on the scope of the
project. Chairpersons of drives shall report on the drive periodically and said reports shall be attached
to and become part of the treasurer's report.
2. Special Group Trips - group activities may have their own fundraising drives with each student responsible for his share. Supplemental funds may be provided at the discretion and with the approval
of the executive committee and general membership. The entire GMP shall support these drives.
Article IX Fund Distribution
Funds shall be distributed on the basis of priorities. The budget shall be presented to the general membership at its September meeting for approval. The executive committee shall approve expenditures not included in the budget. Disbursements of lesser amounts shall be included in the treasurer's report and entered into the minutes of the appropriate meeting.
Article X Frequency of Meetings
The corporation general meetings shall be held a minimum of four (4) times during the school year. In May and October meetings shall be held within the first two (2) weeks of each month for the specific purpose of the election at the May annual meeting and budget approval at the October meeting. The dates of the additional two (2) meetings shall be established by the executive committee.
Article XI Special Election for Inactive Officers
1. Should an elected officer resign for any reason, the president shall immediately call for nominations and
a general election shall be held for that office at the next meeting of the corporation.
2. Should an elected officer for any reason fail to perform the duties of the office and show no inclination-
to do so, the president shall call a special meeting of the executive committee for the purpose of
determining the future of that office. An officer shall be removed from office by a two-thirds (2/3) vote
of the executive committee in favor of that action. The officer thus removed may have recourse at the
next general meeting of the corporation which shall require a two thirds (2/3) vote of the members
present to override the action of the executive committee.
3. Should a situation exist as described in paragraph A or B, the president has the option of immediately
appointing a member to temporarily occupy that office until the election.
Article XII Changes to the By-laws
These by-laws may be amended at any business meeting by a vote of two thirds (2/3) of the corporation
members present provided the amendment has been submitted in writing at the previous business meeting or in writing to each member (2) days prior to the meeting.
Article XIII Parliamentary Authority
The rules contained in Robert's Rules of Order (revised) shall govern the GMP in all cases to
which they are applicable and in which they are not inconsistent with these by-laws.
Article XIV Dissolution of the Corporation
Upon the dissolution of the Grafton Music Parents, the Board of Directors shall, after paying or making
provisions for the payment of all of the liabilities of the corporation exclusively for the purposes of the
corporation in such manner, or to such organization or organizations under Section 501 (c) (3) of the Internal
Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law), as the Board of Directors shall determine. Any of such assets not so disposed of shall be disposed of by the Circuit Court of the county in which the principal office of the corporation is then located, exclusively for such purposes or to such organization or organizations as said court shall determine, which are organized and
operated exclusively for such purposes.
Article XV Inurnment of Income
No part of the net earnings of Grafton Music Parents shall inure to the benefit of, or be distributed to, its
members, directors, officers or other private persons except that the corporation shall be authorized and
empowered to pay reasonable compensation for services rendered.
Article XVI Legislative or Political Activities
No substantial part of the activities of the Grafton Music Parents shall be the carrying on of propaganda or
otherwise attempting to influence legislation and the corporation shall not participate in or intervene in
(including the publishing or distribution of statements) any political campaign on behalf of any candidate for
public office.
Article XVII Operational Limitation
Notwithstanding any other provisions of these articles, the Grafton Music Parents shall not carry on any other
activities not permitted to be carried on (a) by a corporation exempt from Federal Income tax under Section 501 (c) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law) or (b) by a corporation, contributions to which are deductible under Section 170 (c) (2) of the Internal Revenue Code of 1954 (or the corresponding provisions of any future United States Internal Revenue Law).