Before the Committee Meetings
Delegates need to read the dossiers from the delegates and also the proposals for their committee.
At the Committee Meetings
Each committee needs to chose a chairperson who will run the meeting that day and a secretary who will record the proposals as finalized including any amendments and also the voting record of each delegate.
Reading of the proposal
1) The chair will begin the meeting by asking the sponsoring delegate of the first proposal to present his/her proposal to the committee.
2) The chair will then ask if there are any questions on the proposal as stated before debate begins. If there are questions, the sponsoring delegate should answer these. These questions should be on points of clarification only, not on issues of debate.
3) The chair then opens the proposal for debate. The chair will call on delegates as they indicate that they would like to speak. If more than one delegate wants to present information to the committee, the chair should make a list of the order in which delegates will be recognized. During the debate delegates are not allowed to speak unless called upon to do so by the chair.
4) Once debate begins, a delegate may speak for or against a proposal as a whole or propose an amendment to the proposal.
Presentation of amendments
If a delegate wishes to put forth an amendment to a proposal, they should inform the chair of their desire to do so when their turn comes in debate. After the amendment is read, the chair will ask the sponsor of the proposal to accept or reject the amendment.
If the sponsor accepts the amendment then this is a Friendly Amendment. Once an amendment is accepted by the sponsor, the proposal stands amended regardless of the opinions of the other members of the committee and debate should continue on the revised proposal.
If the amendment is not accepted by the sponsor
then it is an Unfriendly Amendment and must be voted on by the committee
as a whole. If the proposal is amended, debate continues on the proposal with
amendment(s). If it is defeated, debate continues on the unchanged proposal
Once delegates have had the opportunity to present their opinions on the amendments or proposal under consideration, the chair should move to begin the voting. All delegates have only one vote and may answer either agree, disagree or abstain. All votes are decided by a simple majority. The secretary and chair should count the votes and agree on the results.
If an amendment passes, the secretary should note this and be ready to read the new proposal as amended when it comes before the committee for a vote.
Once all amendments have been voted on the chair should ask the secretary to read the proposal as amended making sure that all delegates are aware of the changes to the proposal. The chair then calls for delegates to vote. Again delegates must answer either agree, disagree or abstain. The secretary and chair should count the votes and agree on the results. The secretary records the proposal as passed/not passed, the voting record of the delegates and presents this to the chair for approval. The chair should read the voting record to the committee to ensure that this is accurate.
The chair may then call upon the sponsor of the
next proposal to be considered and repeat the process.
At the end of the Committee Sessions
On the last day of the committees, the chair should
ask for the delegates to propose suggestions for which two proposals
should be presented to the League as a whole. These must be proposals which
passed the committee. A simple majority vote should be taken. Speakers
may provide arguments for why a particular resolution should be forwarded.
It is the secretary's responsibility to record which proposals have been chosen
and to notify Caitlin.
At the League Meeting
All delegates should come prepared to discuss the proposals chosen in the different committees for presentation to the League. At the meeting, delegates from each country should sit together. Each country will only have one vote. The chair for the meeting will present the resolution to be voted on by the League. No amendments are allowed at this stage. The delegation will then be allowed a few minutes to consult with their members before opening the proposal for full debate. All delegates within a delegation will be allowed to speak though no delegation may speak twice in a row.
It is the chair's responsibility to determine when debate should end and to call for the vote. Delegations will be allowed a few minutes to decide how they are going to vote. When a delegation is called they must vote agree, disagree or abstain. The secretary and chair should record the voting, and the chair will announce the results to the full League for verification.The chair will announce the next proposal under debate and the process will begin again.
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