| || |
| ||In GroupWise || In Gmail|| Important Tips and Notes|
| ||Click the compose button. |
| || ||Start typing and auto lookup will show a list of contacts|
|Address the Message|
Start typing the first few letters of a recipient’s name. Then select the address you want from the directory or list of recent correspondents that appears.
When finished composing, click Check Spelling
GMail Formatting and Signatures
|Gmail - Format and add pictures|
you may add colors, links, highlighting using tools above the message window
|To add a picture to an email, drag the image from your desktop to the body of the message and drop. The picture will insert into the message.|
We used to use the paperclip or drag and drop into the attachment window.
|In Gmail, click the Attach a file, browse and select. You may also drag and the file (doc, xls, pdf) to the attachment bar, a window will appear, release the mouse in that box and the file will copy and attach to the message.|
|Gmail has a 25mb attachment size limit.|
To prevent the spread of viruses, Gmail does not allow for the attachment of exe files.
| ||In GroupWise, we often had to remove attachments to save on the limited space.|
In Gmail there is no need to remove attachment, each user has 25gb of space for email and attachments. You may view or download any attachment,
In Groupwise you could change your view to "View by Discussion Threads"
|By default, Gmail groups a message and its replies in a conversation that is listed as a single inbox entry.|
when opened, It expands in a stacked format and opens to the newest message in the thread.
|To change the messages back to how it worked in GroupWise, turn Conversation the view off. Do this temporarily (it’s easy to switch back) or for good.|
Go to your Mail Settings > General tab, and select Conversation view off.
Important - by default conversations is enabled. If you delete an email within conversation thread, the entire chain of email is deleted as well.
| Replying from GroupWise || Replying from Gmail|| |
| Gmail Features ||Lost with GroupWise|
| Highly effective SPAM filtering ||Cannot email files with .EXE |
| 25 GB of space||Prompting if want signature added on individual message.|
|Attachment size limit 50mb internally and 35mb externally (Gmail 25mb limit) ||Automatic read receipt tracking. (Gmail works per message, if selected when composing)|
| Better integration with mobile devices such as tablets and smartphones|| |
| Full featured collaboration tools|| |
| Reliable POP and IMAP connections|| |
| Better compatibility between Windows and Mac functionality|
| Other "Apps" for image storing, document sharing, web sites and chat|| |
| Google Drive client (5gb space)|| |
| Future integration with the Help Desk ticket tracking|| |