Hazard Communication Plan

Sample Hazardous Communication Plan
The Hazard Communication (HAZCOM) Plan is required by the Occupational Safety and Health Administration’s (OSHA) Hazard Communication Standard (1910.1200) . The HAZCOM Plan covers employees, and non-employee affiliates that work with chemicals and may be exposed to the effects of those chemicals. 

The purpose of the HAZCOM Plan is to ensure that personnel who handle, use or store chemicals in the workplace are knowledgeable of the hazards and the methods that may be used to reduce the risk of an accident or illness resulting from the use of these chemicals. This information is communicated to all personnel by means of:
  • A site specific written HAZCOM Plan (Guidance on electronic plans),
  • An accurate chemical inventory of all chemicals in each workplace,
  • Adherence to chemical labeling requirements,
  • Availability of and familiarity with Material Safety Data Sheets (MSDS),
  • Employee training regarding the General HAZCOM Plan, chemical hazards, protective measures, and         emergency procedures.
The (Position or Title) is responsible for reviewing and overseeing the implementation of the HAZCOM plan. This includes but is not limited to;
  • Evaluating work practices,
  • Use of personal protective equipment, 
  • Providing program materials, 
  • Tracking of training and recommending environmental and medical monitoring, 
  • Coordinating any compliance requirements,
  • Providing technical support as required within the company regarding implementation & enforcement.
Responsibility for compliance with the HAZCOM plan cannot be delegated. Supervisors and Managers are responsible for ensuring that all requirements of the HAZCOM plan that apply to their individual work areas are carried out properly. 

Hazardous Communication Plan
Each work area will have a responsible party designated to:
  • Ensure that the HAZCOM plan is followed in a specific work area,
  • Conduct the initial chemical inventory and update the chemical inventory as needed,
  • Acquire and organize MSDS information for chemicals in the inventory,
  • Review and update work area specific HAZCOM information annually
  • Ensure all employees under their supervision have access to MSDSs for all chemicals covered by the HAZCOM plan during the employees’ normal working hours.
Outside Contractors
Contractor will provide a copy of their HAZCOM Plan to the individual originating the contract prior to starting work. Contractors conducting any work on facility property (or at job sites) must provide an inventory and MSDS(s) for chemicals and/or hazardous materials present as a result of their activities. Upon completion of its work, the Contractor will be responsible for removal of any chemicals and/or hazardous materials brought onsite. This requirement will be part of all contracts. 

The employee originating the contract with the contractor is responsible for providing the necessary information on the chemicals and/or hazardous materials to which the Contractor or their employees may be exposed while working in at the facility.  This includes areas where chemicals and/or hazardous material may be stored or used. A copy of the this Plan will be provided to all Contractors.

Hazardous Material Management of the Work Area (Job Site):
Hazardous materials will be managed in the work area as follows:
  • All work areas will keep a current and up-to-date chemical inventory of chemicals used or stored,
  • Inventories will be updated annually, at a minimum, or more frequently if quantities or operational uses change significantly,
  • The information will include: The name of the chemical (as it appears on the MSDS); quantity on hand; and conformation that the MSDS is on file,
  • All chemicals will be stored in original containers with the manufacturer’s label attached,
  • Small quantities intended for immediate use may be placed in a container without a label, provided the individual using the unmarked container keeps it in their possession and the product is used up during the work shift or properly disposed of at the end of the work shift,
  • Manufacturers’ labels are to be maintained on all containers. In the event a label becomes damaged, removed, or unreadable, the container will be labeled immediately with the contents of the container, the manufacturer’s name and address, and a statement of health effect of overexposure. The MSDS name will be used to aid in correct and complete labeling,
  • Unmarked containers will be brought to the attention of the (Position/Title), and may not be used.

Material Safety Data Sheets
MSDS are maintained for all products used by the facility and are maintained as follows;  
  • MSDS will be available to all employees during their normal working hours.   Copies are available at (Location),
  •  Whenever chemicals are ordered, whether for restocking or new procurement, the MSDS will be requested at the time of purchase (via Purchase Order),
  • The MSDS of restocked chemicals will be reviewed against MSDS on file for any information change. If there is a change in information, the most current MSDS will be copied, filed as required, and the outdated MSDS removed and archived.
Employees will be trained as follows: 
  • Employee training will be conducted annually,
  • New hires will be given HAZCOM training as part of their orientation and indoctrination.

Non-routine Tasks
Supervisors will inform employees of any special tasks, which may involve hazardous chemicals. The supervisor and employees will review the MSDS and follow all recommended procedures to minimize any exposure.

Hazardous Communication Plan
Supervisors will ensure that all appropriate personal protective equipment (PPE) is available, review safe work practices with all involved employees and, if necessary, post signage around the area to indicate the hazard and limit access.