Session 9: Logistics and final preparations

Objectives (team members will):
  • Review some of the key learnings from our training times together.
  • Review the team covenant.
  • Go over the details of our travels and schedule on location.
  • Spend time in prayer.

Leader resources


In groups, invite the team to share any opportunities they had to share their story. Also, discuss together what helped/hindered them from sharing their story. Take some time to pray for God’s love and power to know how to share their stories.

Opening activity
  • Invite team members to think back over the training sessions and write the ten most important things they have learned.
  • Have them join together in pairs and decide between their two lists what are the ten most important lessons together.
  • Pairs then join with another pair to again combine their lists, and choose the top ten as a foursome.
  • After the foursomes have agreed to their top ten, have each group write it on large paper and present them to the larger group.
  • Take some time to pray for each other in pairs. Pray each person can be faithful to live out what they learned.

Looking ahead

Discuss specific expectations for involvement, schedule, ministry opportunities, etc.

Crisis contingency plan

Logistics update

  • Passports: make sure everyone has a passport or is in the process of getting a passport.
  • Immunizations: check that everyone has received needed immunizations.
  • Prayer support: remind each team member to ask persons to commit to regular prayer. Names and addresses of these people should be given to the team leader to ensure they receive updates.
  • Fundraising update: let the team know how much money is still needed and announce or plan any additional fundraisers.

Travel plans

  • Go over “Packing and travel tips” in team members’ handouts.
  • Airline restrictions: weight and size allowances for baggage and carry-on.
  • Items needed for outreach.
  • Dress guidelines.


  • Allow plenty of time for questions.
  • Invite the team to consider the variety of ways they have prepared individually and as a team for this trip. Remind them of the people who have committed to this mission through their finances and prayers.
  • Remind them that it is God who ultimately will lead the team and oversee the outcome of this time of mission.
  • Read Psalm 32:8 (NIV): “I will instruct you and teach you in the way you should go; I will counsel you and watch over you.”
  • Read I Corinthians 3:7-9a (NIV): “So neither he who plants nor he who waters is anything, but only God, who makes all things grow. The person who plants and the person who waters have one purpose, and each will be rewarded according to his own labor. For we are God’s fellow workers ...”
  • Spend time in prayers of thanksgiving and intercession.