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VCCA Delegates,

A proposed change to the VCCA Constitution, below, will be discussed and voted on at our delegates meeting 2017 VCCA Conference.  This note is being sent out in advanced as required by the constitution.

Page 16 of VCCA constitution.

Article XIII, 1.0 FISCAL YEAR

1.1   The fiscal year for the Association shall begin July 1 of each year and extend through the following June 30.

PROPOSED CHANGE:

1.1   The fiscal year for the Association shall begin January 1 of each year and extend through the following December 31.

Rationale- More sensible when doing taxes.  And, those becoming VCCA members to attend the Black Concerns Conference don’t need to pay membership again 6 months later for attending the Annual VCCA Conference.


·        2016-2017 Delegates

34th VCCA CONFERENCE - SEPTEMBER 28-30, 2016 WINTERGREEN RESORT

Wintergreen, VA

1-24 staff members/faculty members

1 delegate per category

25 and above staff members/faculty members

2 delegates per category

COLLEGE

CLASS

BASED ON MEMBERSHIP

# of

DELEGATES

EMAIL ADDRESSES

9/19/2016

Delegates

Blue Ridge

Institution

President/Designee

1

THERESA THOMAS

ThomasT@brcc.edu

Faculty

1

DOROTHY CONNELLY

ConnellyD@brcc.edu

Support Staff

1

TAMI KING

KingT@brcc.edu

Central Virginia

Institution

President/Designee

1

VICKIE BANKS

vbanks@cvcc.vccs.edu

Faculty

1

ALISON MOORE

amoore@cvcc.vccs.edu

Support Staff

1

ED MCGEE

emcgee@cvcc.vccs.edu

Dabney S. Lancaster

Institution

President/Designee

1

MELISSA UNROE

munroe@dslcc.edu

Faculty

1

TINA DRESSLER

tdressler@dslcc.edu

Support Staff

1

CHRISTOPHER SHIRAKI

cshiraki@dslcc.edu

Danville

Institution

President/Designee

1

RITCHIE ROBERTSON

rrobertson@dcc.vccs.edu

Faculty

1

CHRIS PANTAZIS

cpantazis@dcc.vccs.edu

Support Staff

1

Eastern Shore

Institution

President/Designee

1

PAUL WEITZEL

pweitzel@es.vccs.edu

Faculty

1

CHEVELLE MASON

cmason@es.vccs.edu

Support Staff

1

ELIZABETH WALRAVEN

ewalraven@es.vccs.edu

Germanna

Institution

President/Designee

1

Faculty

1

JUDI BARTLETT

jbartlett@germanna.edu

Support Staff

1

J. Sargeant Reynolds

Institution

President/Designee

1

Faculty

1

NO CONFERENCE ATTENDEES

Support Staff

1

John Tyler

Institution

President/Designee

1

DENISE HARRISON

dharrison@jtcc.edu

Faculty

1

MARILYN HARVEY

mharvey@jtcc.edu

Support Staff

1

STACEY LYON

slyon@jtcc.edu

Lord Fairfax

Institution

President/Designee

1

VIRGINIA HARTMAN

vhartman@lfcc.edu

Faculty

1

NANCY PENNEY

npenney@lfcc.edu

Support Staff

1

WINONA JENKINS

wjenkins@lfcc.edu

Mountain Empire

Institution

President/Designee

1

LANA KENNEDY

lkennedy@mecc.edu

Faculty

1

FRAN DOYLE

fdoyle@mecc.edu

Support Staff

1

KAREN ROBERSON

kroberson@mecc.edu

New River

Institution

President/Designee

1

Faculty

1

ELLEN OLIVER

eoliver@nr.edu

Support Staff

1

Northern Virginia

Institution

President/Designee

1

DR. DONNA MINNICH

dminnich@nvcc.edu 

Faculty

1

DR. MOLLY LYNCH

dlynch@nvcc.edu 

Support Staff

1

MICHELLE JERNEY-DAVIS

mjerneydavis@nvcc.edu

Patrick Henry

Institution

President/Designee

1

LETITIA PULLIAM

lpulliam@patrickhenry.edu

Faculty

1

JOYCE STAPLES

jstaples@patrickhenry.edu

Support Staff

1

AMANDA BROOME

abroome@patrickhenry.edu

Paul D. Camp

Institution

President/Designee

1

Faculty

1

ALAN HARRIS

aharris@pdc.edu

Support Staff

1

Piedmont Virginia

Institution

President/Designee

1

REBECCA PARKHILL

rparkhill@pvcc.edu

Faculty

1

MONICA JACKSON

mjackson@pvcc.edu

Support Staff

1

LISA SHIFFLETT

lshifflett@pvcc.edu

Rappahannock

Institution

President/Designee

1

Faculty

1

CARRIE LEWIS

clewis@rappahannock.edu

Support Staff

1

KAREN TURNER

kturner@rappahannock.edu

Southside Virginia

Institution

President/Designee

1

ROBERT BLACKWELL

robert.blackwell@southside.edu

Faculty

1

STEPHEN WALKER

stephen.walker@southside.edu

Support Staff

1

TARA CARTER

tara.carter@southside.edu

Southwest Virginia

Institution

President/Designee

1

Faculty

1

NO CONFERENCE ATTENDEES

Support Staff

1

Thomas Nelson

Institution

President/Designee

1

PHIL PONS

ponsp@tncc.edu

Faculty

1

BETH DICKENS

dickensb@tncc.edu

Support Staff

1

LATASHA HOLMES

holmesl@tncc.edu

Tidewater

Institution

President/Designee

1

CHRISTIE BRADLEY

cbradley@tcc.edu

Faculty

1

IVORY WARREN

iwarren@tcc.edu

Support Staff

1

NANCY JONES

njones@tcc.edu

Virginia Highlands

Institution

President/Designee

1

Faculty

1

NO CONFERENCE ATTENDEES

Support Staff

1

Virginia Western

Institution

President/Designee

1

Faculty

1

NO CONFERENCE ATTENDEES

Support Staff

1

Wytheville

Institution

President/Designee

1

TRACY MCAFEE

tmcafee@wcc.vccs.edu

Faculty

1

BILL GROSE

bgrose@wcc.vccs.edu

Support Staff

1

Systems Office

Institution

Chancellor/Designee

1

Faculty

1

NO CONFERENCE ATTENDEES

Support Staff

1



How Delegates are chosen

4.0    ASSEMBLY OF DELEGATES

 

4.1    Membership

 

4.1.1    The Assembly of Delegates shall consist of the president of each member institution (or the president’s designee), the Chancellor (or the Chancellor’s designee), and a number of delegates elected by and from the various classes of individual members of the Association at each Virginia Community College and the System Office in accordance with the following schedule:

 

4.1.1.1    One delegate for each class of ten individual members or fraction thereof, plus

 

4.1.1.2    One delegate for each class of twenty-five individual members or major fraction thereof beyond the first ten individual members of each class.

 

4.1.1.3    The number of voting delegates per institution will be determined using the membership list as of June 30 of the previous membership year.

 ·         Delegates Constitutional Duties

4.2    Powers of the Assembly


4.2.1    The Assembly of Delegates shall be the official representative body of the Association with responsibility to fulfill the purposes of the Association.


5.2    Election of Officers

1.       The President shall be elected by the Assembly of Delegates at the annual conference whenever there is no President-Elect to assume that office automatically.  The President-Elect, Secretary, and Treasurer shall be elected by the Assembly of Delegates at the annual conference.

11.0    AMENDMENTS AND BYLAWS

 

11.1    Amendments

 

2.      11.1.1    This Constitution may be amended at the regular annual conference of the Association by two-thirds vote of the Assembly of Delegates present and voting, provided that the proposed change has been submitted in written form to the  Parliamentarian by a member at least forty (40) days before the annual conference. The Parliamentarian shall distribute such proposed changes in written form to all members at least thirty (30) days prior to the annual conference.

 

3.      11.1.2    The Constitution may also be amended by a three-fourths vote of the delegates voting by electronic mail (e-mail), provided the proposed changes have been distributed in written form by the Parliamentarian to each delegate at least thirty (30) days prior to the deadline for balloting.

 

11.2    Bylaws

4.       11.2.1    The authority to adopt bylaws in conformity with this Constitution is vested in the Assembly of Delegates. Proposed bylaws or changes thereto shall be submitted in written form to the Parliamentarian by a member at least forty (40) days before the annual conference.

·         Leadership Manual 

Delegates constitutionally mandated duties and responsibilities

o   Serve collectively as the largest deliberative body of the Association with the responsibility to fulfill the purposes of the Association

o   Collectively elect the officers of the Association

o   Elect the members-at-large to the VCCA Executive Committee

o   Act on proposals submitted by the Executive Committee

o   Collectively adopt Articles of Incorporation if needed

o   Approve amendments to the Constitution and Bylaws

o   Approve the dues structure

o   Approve honorary membership recommendations

 

o   Duties and responsibilities assigned or implied

o   Remain informed of Association activities at the state and local levels

o   Communicate suggestions or comments to the Association through the designated members-at-large on the Executive Committee

o   Insure the selection of a VCCA contact per college and follow-up to facilitate effective communication

o   Take responsibility for local VCCA activities in cooperation with the VCCA contact

o   Communicate news items to the VCCA publications liaison as appropriate