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Volunteer Descriptions


Thanks so much for your support of our Musical Theatre program at Edmonds Heights. It is only through the support of our parents and other volunteers that the magic happens! You are important!

Keep in mind that hours may be fulfilled by working ANY SHOW during the semester, not just the level in which your child is enrolled.

Please fill in the Volunteer Log Form to record your hours. (It's at the bottom of the Volunteer Page)



Volunteer Coordinator
The Volunteer Coordinators supervise volunteers and provide direction, coordination, and consultation for all volunteer functions within their level. Volunteer Coordinators work with Team Leads to identify specific needs and disseminate them to EHK12 community and EHPA Volunteers and recruit volunteers when necessary. Track Volunteer hours.

Front of House
These are short term positions that need to be filled for every show.  They range from 1 - 4 hours depending on the length of the show.  Check credited hours on Volunteer SignUps.  Detailed task checklists are in the Volunteer Binder in the PVC (Family Room).  If you feel that you need to modify the hours credited to your volunteer position, please fill out the "Log Volunteer Hours" form and check the modify hours option.

Please check in with the house manager when you arrive! The house manager is always your point of reference for questions and direction. 

House Manager - coordinate front of house volunteers and activities on the day of show and fill-in where needed.  The House Manager arrives 90-minutes (1.5-hours) before the show starts to make sure everything is set up, greets volunteers, fills-in holes, and completes closing activities which take about 20-30 minutes at the end of the show.  There is a checklist for the House Manager tasks in the Volunteer Binder in the Family Room (PVC).  Please wear black or black/white professional-looking clothing as we may have special guest adjudicators in attendance evaluating our performances for nominations in the 5th Avenue High School Musical Awards.  The House Manager does not need to buy a ticket, and as long as the Lobby Security position is filled, can watch the show from the benches at the back of the auditorium.  

Lobby Security
Lobby Security volunteers do not get to watch the performance while on duty.  This position requires you to stay in the lobby or music building during the show.   Please check in with the house manager or ticket desk upon arrival.  Your primary duty in the first half hour is to assist the ushers with seating of late guests.  For the remainder of your shift, while the show is going, please assist anyone who exits the auditorium with re-entry during applause breaks (for musicals) and keep the lobby area secure.  Lobby Security volunteers can also volunteer for Box Office or Concessions for the same performance.

Box Office - We need people who are comfortable helping people, handling money, and using computers.  (If you've ever bought tickets online, then you are able to sell tickets with our system.)  The Box Office opens 1-hour before each show, so you would need to be at the school 90-minutes before the show starts (30 minutes before the Box Office opens) to help set up the Box Office.  There are detailed instructions with photos so set-up is relatively simple.   Please wear black or black/white professional-looking clothing, especially for AMT shows, as we may have special guest adjudicators in attendance evaluating our performances for nominations in the 5th Avenue High School Musical Awards.  This position does not conflict with being able to watch a show.  If you want to watch the show, box office volunteers must purchase a ticket.  Box Office volunteers can also volunteer for Lobby Security for the same performance.

Ushers - Greet patrons, scan tickets and usher in the theatre before performances.  Instructions will be given for specific tasks upon arrival.  Ushers do not need to purchase tickets for the show.  Ushers sit in the back of the theatre, are on-duty during the performance, and help clean the theatre and lobby afterward.  Please make sure to dress in professional attire that is all black or black with white.  Please check in with the house manager upon arrival.  They will give you any updates or new information you need for that performance.

Concessions - Set up prior to shows, sell concessions before the show and during intermission, put things away after the show.  Please dress in professional attire.  Arrive 90-minutes before show start time, check in with the House Manager, and follow the set-up instructions.  Set up the concessions tables and get the cash box from the house manager.  Concessions are sold before the show for one hour and during intermission.  
After the show, make sure baked goods are put away and the table is covered with the plastic sheeting.  This position does not conflict with being able to watch a show.  If you want to watch the show, concessions volunteers must purchase a ticket.  Concessions volunteers can also volunteer for Lobby Security for the same performance.

Baking Team - Baking Brownies and/or Rice Krispie Treats for shows as a fundraiser for our Thespian students.  Bakers are provided with all ingredients, some tools, and complete instructions.  We also provide containers for transportation of baked goods.

Green Room Parent - please arrive at the call time for the rehearsal or performance.  You will be monitoring the hallways, dressing rooms and classroom, preferably a same-gender parent for each dressing room.  The stage manager and backstage crew can answer questions.   Please assist them by helping the kids stay safe and quiet.

Potluck Set-up and Clean-up - Cast parties usually occur during the next class period following the final performance.  The cast usually gets an opportunity to view a video of their performance while having snacks.  Please check with your volunteer coordinator to determine room reservation, set-up, and sign-up lists for the cast party.  Clean up at the end of the cast party and return room to previous condition.  

Sets & Props

Set Work/Building - This will be different with every show, but if you are able to build and create set pieces based on rough designs and concepts, please let us know. Builds can be anything from simple carpentry to more complex designs. There is also a need for repairs and other kinds of handy work.

Prop Building - This is also different with each show, but if you are crafty and creative and enjoy making things, can use a glue gun, do simple artistic projects, please let us know.

Drafting/Design - This would include making blueprints/sketches or models of set designs and working with director/set designer to realize the visions for the show

Set Painting

Sewing

Hand Sewing - This is usually sewing on buttons or other items and making simple repairs. Items are put on a rack in the choir room and the costume manager will help you get started. This is a huge need throughout the year; you can check in the choir room any time.)

Alterations/Building Costumes - If you have sewing experience and can build costumes or work from patterns, please indicate your sewing experience.

Costuming

Pressing - This happens during Tech Week as well as during the run of the shows. All costumes are to be pressed as needed after each dress rehearsal or show.

Laundry - After each show there are bags of laundry that need washing. Most items are gentle cycle/hang dry, so you need to have space available to hang the laundry to dry.

Organization - We always need people to help with organization in the costume room, prop rooms, and set storage areas. We also occasionally need help cleaning in the costume rooms and choir room areas.

Other

Production (If you are a photographer, videographer, sound or lighting designer, musician, or have other production skills, please let us know.)

Publicity (It would be wonderful to have someone with publicity experience to spearhead this activity and implement new ideas to spread the word about our shows, including social media marketing, press releases and interviews.)

Lobby Display (Our school has been nominated for Best Lobby Display the last two years, we would like to continue showcasing our students' hard character work and our commitment to excellence in our Lobby Displays.

Poster Distribution (We need people to hang posters up a few weeks before the shows. They need to be taken to libraries, businesses, and other logical places to advertise. They should also be removed after each show’s run.

Fundraising (Organizing fundraising opportunities to help build our theatre program.)

Auctions (We are looking for people to help procure items, set up silent auctions before shows, and follow up with winning bidders.)

Chair Setup/Take Down (This is done during Tech Week. Sometimes chairs are left up between runs of shows.)

Run Errands (These are generally very last minute. Often we need people to run errands to pick up items for shows. These usually happen during Tech Week.)

Organization (There is often filing and copying that needs doing. These are ongoing jobs that can be done anytime throughout the year.)

EHPA End of Year Gala and Thespian Induction (This group will be responsible for organizing and setting up our annual event in early June. This includes organizing a huge potluck for ~250 people, setting up, decorating, cleaning up.)



If you have any questions, please feel free to email Carrie at EHPAvolunteers@gmail.com
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