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Volunteer Descriptions

Thanks so much for your support of our Musical Theatre program at Edmonds Heights. It is only through the support of our parents and other volunteers that the magic happens! You are important!

Keep in mind that hours may be fulfilled by working ANY SHOW during the semester, not just the level in which your child is enrolled.

Please fill in the Volunteer Log Book to record your hours.

Volunteer Coordinator
The Volunteer Coordinators supervise volunteers and provide direction, coordination, and consultation for all volunteer functions within their level. Volunteer Coordinators work with Team Leads to identify specific needs and disseminate them to EHK12 community and EHPA Volunteers and recruit volunteers when necessary. Track Volunteer hours.

Front of House
These are short term positions that need to be filled for every show.  They range from 1 - 4 hours depending on the length of the show.  Detailed task lists are in the Volunteer Binder in the PVC (Family Room).

Please check in with the house manager when you arrive! The house manager is always your point of reference for questions and direction. 

House Manager - coordinate front of house volunteers and activities on the day of show and fill-in where needed.  The House Manager arrives 1.5-hours before the show starts to make sure everything is set up, greets volunteers, fills-in holes, and completes closing activities which take about 20-30 minutes at the end of the show. Please wear black or black/white professional-looking clothing as we may have special guest adjudicators in attendance evaluating our performances for nominations in the 5th Avenue High School Musical Awards.

Lobby Security - This requires you to stay in the lobby or music building during the show. Security people do not get to see the show when on duty.  Please check in with the house manager or ticket desk upon arrival. Your primary duty in the first half hour is to assist the ushers with seating of late guests. For the remainder of your shift, while the show is going, please assist anyone who exits the auditorium with re-entry and keep the lobby area secure.

Box Office - We need people who are comfortable helping people and handling money, often in fast-paced situations. The Box Office opens 1-hour before each show, so you would need to be at the school a few minutes before 6:00 or 1:00 on the show dates. Box Office Lead arrives 30 minutes earlier to set up the Box Office and must be comfortable plugging in and starting computers. Please wear black or black/white professional-looking clothing as we may have special guest adjudicators in attendance evaluating our performances for nominations in the 5th Avenue High School Musical Awards.

Ushers - Greet and usher in the theatre before performances. Ushers sit in the back of the theatre, are on duty during the shows, and help clean the theatre and lobby afterward. Please make sure to dress in professional attire that is all black or black with white. Please check in with the house manager upon arrival. They will give you any updates or new information you need for that performance.

Concessions Lead - Set up prior to shows, sell concessions before the show and during intermission, put things away after the show.  Please dress in professional attire. Set up the concessions tables and get the cash box from the house manager. Concessions are sold before the show for one hour and during intermission. After the show, assist with putting items away and covering the table.

Concessions Staff - Sell concessions before the show and during intermission, put things away after the show.  After the show, make sure baked goods are put away and the table is covered with the plastic sheeting. (The last show of the run, items are actually put away and the cart restocked and put away in the drama storage closet.)

Baking Team - Baking Brownies and/or Rice Krispie Treats for shows (ingredients and recipes provided) as a fundraiser for our Thespian students

Green Room Parent - please arrive 15 minutes prior to curtain for a show or at the call time for rehearsal. You will be monitoring the hallways and the classroom. The stage manager and backstage crew can answer questions. Please assist them by helping the kids stay safe and quiet.

Potluck Set-up and Clean-up - please check in with house manager before the show for any special instructions. You will need to begin set up immediately after the show ends. Clean up begins after circle time ends and you remain on campus until the cast party is completely finished (or find a substitute from among the parents who are still around visiting).

Sets & Props

Set Work/Building (This will be different with every show, but if you are able to build and create set pieces based on rough designs and concepts, please let us know. Builds can be anything from simple carpentry to more complex designs. There is also a need for repairs and other kinds of handy work.)

Prop Building (This is also different with each show, but if you are crafty and creative and enjoy making things, can use a glue gun, do simple artistic projects, please let us know.)

Drafting/Design (This would include making blueprints/sketches or models of set designs and working with director/set designer to realize the visions for the show)

Set Painting


Hand Sewing (This is usually sewing on buttons or other items and making simple repairs. Items are put on a rack in the choir room and the costume manager will help you get started. This is a huge need throughout the year; you can check in the choir room any time.)

Alterations/Building Costumes (If you have sewing experience and can build costumes or work from patterns, please indicate your sewing experience.)


Pressing (This happens during Tech Week as well as during the run of the shows. All costumes are to be pressed as needed after each dress rehearsal or show.)

Laundry (After each show there are bags of laundry that need washing. Most items are gentle cycle/hang dry, so you need to have space available to hang the laundry to dry.)

Organization (We always need people to help with organization in the costume room, prop rooms, and set storage areas. We also occasionally need help cleaning in the costume rooms and choir room areas.)


Production (If you are a photographer, videographer, sound or lighting designer, musician, or have other production skills, please let us know.)

Publicity (It would be wonderful to have someone with publicity experience to spearhead this activity and implement new ideas to spread the word about our shows, including social media marketing, press releases and interviews.)

Lobby Display (Our school has been nominated for Best Lobby Display the last two years, we would like to continue showcasing our students' hard character work and our commitment to excellence in our Lobby Displays.

Poster Distribution (We need people to hang posters up a few weeks before the shows. They need to be taken to libraries, businesses, and other logical places to advertise. They should also be removed after each show’s run.

Fundraising (Organizing fundraising opportunities to help build our theatre program.)

Auctions (We are looking for people to help procure items, set up silent auctions before shows, and follow up with winning bidders.)

Chair Setup/Take Down (This is done during Tech Week. Sometimes chairs are left up between runs of shows.)

Run Errands (These are generally very last minute. Often we need people to run errands to pick up items for shows. These usually happen during Tech Week.)

Organization (There is often filing and copying that needs doing. These are ongoing jobs that can be done anytime throughout the year.)

EHPA End of Year Gala and Thespian Induction (This group will be responsible for organizing and setting up our annual event in early June. This includes organizing a huge potluck for ~250 people, setting up, decorating, cleaning up.)

If you have any questions, please feel free to email Carrie at EHPAvolunteers@gmail.com