Guidelines for Travel Reimbursement For Inservice/Staff Development Of Secondary Career & Technical Education Teachers Under The Carl D. Perkins Act
Effective September 8, 2006
All policies are agreed upon by consortium superintendents and put into place as a safeguard to prevent repayment of any purposeful or accidental misuse of Perkins funds by DMEC or any consortium member schools.
Itemized receipts will be required for reimbursement and should be for actual expenses only. Maximum allowable per day for meals is $35.00. Maximum allowable for lodging is $110 per night. Some exceptions may be allowed when the meeting site hotel has higher rates. Contact Lee Smith for details. Tips for services, alcoholic beverages, room service, telephone calls, pay-per-view, etc. are not reimbursable.
Use U.S. General Services Administration to calculate costs when completing the DMEC Request to use Perkins Funds for CTE Professional Development Activity form.
Receipts are required along with verification of attendance such as certificates or agendas. Late fees are not reimbursable.
Mileage will be paid at the rate currently used by your district for out of district travel for approved activities. Mileage should be computed according to an official Arkansas Highway Map from the town where your school is located to the meeting site. Carpooling is encouraged.
Reimbursable with receipt and pre-approval.
Complete the appropriate form online, print, get signatures and mail, e-mail or fax to DMEC Career Education Coordinator, Lee Smith, by the 4th Friday of each month. Attach copies of all itemized reciepts, cancelled checks, certificates of attendance and meeting agendas when neccessary. All documentation must be provided before the reimbursement process will begin.
Request must be submitted within 60 days after the event. Requests sent after the 60 day deadline may not be reimbursed.
Career Education Coordinator
DeQueen-Mena Education Cooperative
PO Box 110
Gillham, Arkansas 71841