posted Nov 7, 2011, 6:16 AM by BMoreinis@danvillek12vt.us
updated Nov 7, 2011, 6:31 AM
Wouldn't you like to change your email signature depending on whether you are emailing a colleague in school (simple or none) or a parent (full, with legal disclosures)? Thanks to our Abby Krone, we now know that this can be done - through the same method that allows you to add a "canned response" to an email, if you find yourself writing the same thing over and over again to different people.
It's from Google Labs, and it's called, fittingly, Canned Response.
Here's what it looks like when you use it:
When you compose an email, position your mouse at the end and then click on the new "Canned responses" link under the subject line, and pick the signature you want to use (in this case, I called it "Outside Signature" for people outside the school):
It automatically pastes the signature, formatted any way you like (even with an image or logo if you wish) below where you positioned your mouse!
Want it? Here's how: 1. Click on the gear, top right, from your Gmail window
. This takes you to "Mail Settings" from which you manage folders, forwards, signatures and everything else pertaining to mail.
2. Click on the Labs tab.
3. Search for "Canned" - you'll see Canned Response. Enable Canned Response.
4. Remember to scroll down and Click Save!
5. Now, go to your "General" tab, scroll down to your current signature, click inside, and click CTRL+A to "Select All", then CTRL+C to "Copy" this into your clipboard.
6. You won't need the signature here anymore, so click No Signature
7. Now create a new email message, click inside it and press CTRL+V to paste your signature there
. Make whatever other changes you like (I like to make the "legal" text gray).
8. Click the new "Canned responses" link
under the subject line. Click "New canned response".
Now you'll be able to name this "Outside Signature"
or whatever you like.
9. You're done!
From here on in, you can Insert
this (or any other saved Canned responses).
Thank you, Abby Krone, for this procedure!