Blog


Tech Tip Tuesday: Connect a SharePoint Calendar to Outlook

posted May 23, 2016, 2:22 PM by Whitney Greenwell

CONNECT A SHAREPOINT CALENDAR TO OUTLOOK
Open a SharePoint calendar in Outlook for the ability to create events and make edits in both SharePoint and Outlook. Outlook provides the ability to work with a SharePoint calendar offline. 


How to Connect Your SharePoint Calendar to Outlook

1. Make sure Outlook is open

2. Open Internet Explorer

3. Navigate to the SharePoint calendar you want to open in Outlook

4. Select the Calendar ribbon in the top right menu 


5. Click Connect to Outlook

6. In the pop up window, select Allow

7. If Outlook doesn’t come up automatically, go to the Outlook window and select Yes in the pop up window 


8. The calendar will show on the left sidebar with the SharePoint site name, listed under My Calendars


View this tech tip in PDF or video version:
Download PDF   
YouTube Video

Tech Tip Tuesday: Password Protect Documents with Microsoft Office

posted May 17, 2016, 8:29 AM by Whitney Greenwell

Password Protect Documents with Microsoft Office
Microsoft Office lets you encrypt your Office documents, allowing no one to even view the file unless they have the password. Modern versions of Office use secure encryption that you can rely on–assuming you set a strong password. 



How Secure Is Microsoft Office’s Password Protection?
There are two big things you need to watch out for. First, only passwords that fully encrypt the document are secure. Office also allows you to set a password to “Restrict Editing” of a file–in theory, allowing people to view a file but not edit it without a password. This type of password can be easily cracked and removed, allowing people to edit the file. Also, Office’s encryption only works well if you’re saving to modern document formats like .docx. If you save to older document formats like .doc–which are compatible with Office 2003 and earlier–Office will use the older, not-secure version of the encryption.


How to Password Protect an Office Document
1. Open the document to password protect 

2. Click File in the top left corner on the menu 

3. Make sure you’re on the Info page


4. Click Protect Document
The button is only named “Protect Document” in Microsoft Word, but it’s named something similar in other apps. Look for “Protect Workbook” in Microsoft Excel and “Protect Presentation” in Microsoft PowerPoint. In Microsoft Access, you’ll just see a an “Encrypt with Password” button on the Info tab. The steps will otherwise work the same.

5. Select Encrypt with Password
If you only want to restrict editing of the document, you can choose “Restrict Editing” here, but as we said, that is not very secure and can easily be bypassed. You’re better off encrypting the entire document, if you can.

6. Enter the password you want to encrypt the document with
You’ll lose access to the document if you ever forget your password, so keep it safe! Microsoft advises you write down the name of the document and its password and keep it in a safe place.

7. Click OK

8. The next time you open the document the password window will pop up to unlock the document.



Tech Tip Tuesday: Add Your Google Calendar in Outlook

posted May 9, 2016, 11:28 AM by Whitney Greenwell   [ updated May 9, 2016, 11:29 AM ]



Tech Tip Tuesday: Add Your Google Calendar in Outlook

Did you know you can view a Google calendar in your Outlook and it will update as you update your Google calendar? If you’re wanting to have an up-to-date Outlook calendar with your Google events this is a quick process to be able to do so! Unfortunately, this is the only way to view both Outlook and Google calendars within the same platform while both keeping up to date, but this way is helpful for those who utilize both. 


Click on the pictures to enlarge.

1. Navigate to your Google calendar at https://calendar.google.com and sign in.

2. For the calendar you’re wanting to use, click on the down arrow next to the calendar title in the left hand list. 


3. Click on Calendar settings

4. On the settings page, click the green ICAL button in the Calendar Address section. 


5. The calendar address window will pop up with the address. Right click on the link, and select Copy link address… 


6. Open your Outlook calendar and click Open Calendar from the top menu.

7. Select From Internet…


8. In the pop-up window, paste the copied link address and click OK


9. In the next pop-up window for subscription make sure to click OK again. This will subscribe you to updates of your Google calendar.


10. All done! Your calendar will show up in the left navigation menu under Other Calendars. You can do this for as many of your Google calendars as you would like.



To view and download the PDF version of this tip, click here.

Tech Tip Tuesday: Know Your File Extensions

posted May 3, 2016, 8:50 AM by Whitney Greenwell

Know Your File Extensions 


Information systems make use of different media types to improve user experience. There are many different media types and programs to create them. There are some file formats that will only open in the program you created them in (i.e. Photoshop), or there are formats that will open across programs, devices, and operating systems (i.e. PDF documents). But what are all of these extensions? What do they stand for? Below the tables are broken down into the different file types and the extensions within each type, and what the extension stands for. 

To download the Tech Tip for this week, click here.

Tech Training May 2016

posted May 2, 2016, 7:19 AM by Whitney Greenwell   [ updated May 2, 2016, 9:44 AM ]

The past month I have received a lot of questions about SharePoint and Outlook tasks, so these trainings are geared toward the most popular issues within Technology Services lately!

RSVP: training.ccis.edu




Wednesday May 11– SharePoint Users & Groups
10:00a – 11:00a BUH 107
2:00p – 3:00p Online


Thursday May 19 – Outlook Tasks
10:00a – 11:00a BUH 104
2:00p – 3:00p Online


Tuesday May 24 – SharePoint Calendar
10:00a – 11:00a BUH 104
2:00p – 3:00p Online

Spring Cleaning: Make Sure You’re Secure!

posted Apr 26, 2016, 8:28 AM by Whitney Greenwell

 

Spring Cleaning: Make Sure You’re Secure! 

For the last part of our spring cleaning series, make sure you’re data is secure! After cleaning everything up, go through and update passwords, clean up your security to keep a safer online presence!



Check to Ensure Protection
Check your devices and make sure they are all password, passcode, or fingerprint protected. The same for your accounts, making sure they are protected as well. Once you are sure everything is protected you can move on to the next steps for better protecting each account.


Two-Factor Authentication
Turn on two-factor authentication on accounts that offer this service. Critical accounts such as cloud services, banking, and social media are usually the accounts to offer two-factor authentication. Make sure you are always two steps ahead!


Make Better Passwords
By creating better passwords you can lower your risk for data loss. Create difficult, original passwords by combining upper and lower case letters, with numbers and symbols.


Make Unique Passwords
If you use the same password for each account and once is hacked, essentially all of your accounts can be hacked! Make sure each account you create a password for is unique and unlike your other accounts.


Stay Up to Date
Stay up to date with the latest security information by following our Cougar Security blog. You can regularly visit the page or subscribe for email updates at www.ccis.edu/cougarsecurity


To view or download the PDF version of this tech tip, click here

Spring Cleaning: Browser History

posted Apr 18, 2016, 10:19 AM by Whitney Greenwell   [ updated Apr 18, 2016, 10:34 AM ]


Spring Cleaning: Browser History

Deleting your browser history can not only speed up your computer and browser performance but can protect the security of your computer, as well as those pesky ads that are targeted to you based on the websites you have visited.

Files to Delete: Temporary Internet files, cookies, website history, information entered into websites, saved passwords, temporary information stored




Internet Explorer
1. In an Internet Explorer browser, select the Tools menu in the top navigation bar.
2. Click Delete Browsing History…
3. A window will pop up, select what data you are wanting to clear.
4. Click Delete






Mozilla Firefox
1. With the menu button in the top right, open the menu and select Options


2. This will open a new tab. Navigate to Privacy in the toolbar on the left. 


3. Click the link that says clear your recent history. This will bring up an options window.
4. Select the time range of data you want to erase at the top.
5. Check the boxes with the kind(s) of data you want to erase.
6. Click Clear Now






Google Chrome
1. With the menu button in the top right, open the menu and select Settings


2. This will open a new tab. At the bottom of the settings page, click Show advanced settings… 


3. Scroll down to the Privacy section and click Clear browsing data… 


4. A window will pop up where you will choose the time range of data you want to erase.
5. Then check the boxes with the kind(s) of data you want to erase.
6. Click Clear browsing data



To view or download the PDF click here.

Did you miss our Cloud Security Training this past week?

posted Apr 15, 2016, 5:43 AM by Whitney Greenwell   [ updated Apr 15, 2016, 5:46 AM ]

You can find the slides on the Documentation Page under Security Awareness --> Cloud Security Training.

https://docs.google.com/a/cougars.ccis.edu/viewer?a=v&pid=sites&srcid=Y291Z2Fycy5jY2lzLmVkdXxjYy10ZWNobm9sb2d5LXNvbHV0aW9ucy10cmFpbmluZ3xneDozOGZkYzUyYjg4NjE1YWM4

 Or click here to view the PDF directly.

Spring Cleaning: Computer Files

posted Apr 11, 2016, 9:33 AM by Whitney Greenwell   [ updated Apr 11, 2016, 9:37 AM ]


Take some time to sort through your files to organize and clean up your computer.
*Follow these steps for any personal files. If you are using this tip for work files, or your work computer, make sure you know what you are deleting or moving before doing so.


Organize File Folders
Whether you like a few folders or many folders within folders, organize your files into sections you will remember. Create folders and organize your items into them before doing any other cleanup. This will help you know what files you have and what areas need the most cleanup. Already having created folders also gives you folders to put files into as you clean things up. Make sure you choose an organization system that makes sense to you.


Naming Files and Folders
Make sure you name files and folders that have meaning to you. With an accurate file or folder name you will be able to find items easier as well as keep items organized easier. It may take an extra few seconds to name, but think of how much time you’re saving for when you need to find that file! However, watch out for long file names, if it is too long the computer will have a difficult time moving or opening it, and may not do so at all if the title is too long.


Delete Duplicate Files
Hopefully you don’t have too many of these. Duplicate files are most commonly photos or music files. Deleting these duplicates will help speed up your computer as well as ensuring files are not being edited on different versions.


Clean Up and Organize Your Desktop
Files on your desktop are not backed up to any drive or cloud, so keeping items on your desktop can be risky. Only keep files on your desktop that you need there, or program shortcuts. This will also help keep your files organized into their folders for easy searching. If you absolutely have to have everything on your desktop, there are many desktop organizer backgrounds you can find online to help with sorting your desktop icons.
If you know about creating shortcuts, it can be useful to limit your desktop icons to shortcuts.


New Files
Make sure, as you get new files, you keep them organized as well. When you download a file, if you plan to keep it, sort it into the appropriate folder. This will help with organization over time and keeping your files cleaned up.


For more ideas check out the Electronic Filing board on our Tech Services Pinterest


To view or download the PDF version of this tech tip, click here.

We're Hiring!

posted Apr 8, 2016, 9:18 AM by Whitney Greenwell   [ updated Apr 12, 2016, 6:48 AM ]





The Solutions Center is now hiring student and part-time employees!

Working at the Solutions Center you can:
-Gain valuable customer service skills
-Become familiar with various computer operating systems
-Become confident in taking and receiving phone calls
-Learn beneficial team-working skills
-Develop and build organizational skills 
-Meet new people and build awesome new friendships!

Log in to epicor.ccis.edu and fill out the application today!

For further information or questions regarding the position, please contact the Solutions Center at 573-875-4357 or come to 01 Launer Basement during our walk-in hours.

1-10 of 73