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Phi Alpha Delta
HAROLD S. SAWYER

CHAPTER BY-LAWS

A leading feature of the American Revolution was its devotion to justice under law. Once one gets past those two glorious opening paragraphs, the Declaration of Independence reads very much like a legal brief.

-          President Gerald R. Ford


amicitiae immortales mortales inimicitias debere esse


Table of Contents

ARTICLE I: CHAPTER FORMATION

ARTICLE II: PURPOSE

ARTICLE III: MEMBERSHIP

ARTICLE IV: CHAPTER OFFICERS

ARTICLE V: RECALL AN ELECTION

ARTICLE VI: RECALL OF OFFICERS

ARTICLE VII: EXECUTIVE BOARD

ARTICLE VIII: CHAPTER ADVISORS

ATRICLE IX: CHAPTER COMMITTEES

ARTICLE X: FISCAL MATTERS

ARTICLE XI: CHAPTER MEETING

ARTICLE XII: REPORTING

ARTICLE XIII: DISTRICT CONFERENCES

ARTICLE XIV: INTERNATIONAL CONVENTIONS

ARTICLE XV:  DISTRICT JUSTICE VACANCY

ARTICLE XVI: CHAPTER BY-LAWS

 

PHI ALPHA DELTA LAW FRATERNITY, INTERNATIONAL THOMAS M. COOLEY LAW SCHOOL, GRAND RAPIDS CAMPUS SAWYER CHAPTER BY-LAWS

MISSION

Phi Alpha Delta Law Fraternity, International is a professional law fraternity advancing integrity, compassion and courage through service to the student, the school, the profession and the community.

VISION

We are the preeminent law fraternity promoting the bonds of fraternalism and we are the leader in the development and advancement of professional ideals.

CORE VALUES

Bound together by tradition and our common interest in the law, we share these core values: Integrity, Compassion, Courage, Professionalism, Service, Diversity, and Innovation.

DECLARATION OF PURPOSE

The purpose of this Fraternity shall be to form a strong bond uniting students and teachers of the law with members of the Bench and Bar in a fraternal fellowship designed to advance the ideals of liberty and equal justice under law; to stimulate excellence in scholarship; to inspire the virtues of compassion and courage; to foster integrity and professional competence; to promote the welfare of its members; and to encourage their moral, intellectual, and cultural advancement; so that each member may enjoy a lifetime of honorable professional and public service.

ARTICLE I: CHAPTER FORMATION

Section 1. Name – As chartered by the International Executive Board of Phi Alpha Delta Law Fraternity, International, the name of this Chapter is the Harold S. Sawyer Chapter of Phi Alpha Delta Law Fraternity, International.

Section 2. Location – This Chapter is chartered and established at the Thomas M. Cooley School of Law, Grand Rapids Campus, and shall remain chartered at this law school unless lawful action to the contrary is taken by the International Chapter or the International Executive Board of Phi Alpha Delta Law Fraternity, International.

Section 3. Duties of Chapter – Pursuant to the Chapter charter issued by Phi Alpha Delta Law Fraternity, International, this Chapter shall promote the principles, ideals and precepts of Phi Alpha Delta Law Fraternity, International; shall abide by the Constitution and International By-Laws of the Fraternity as may from time to time be lawfully amended; adhere to the rules and regulations of the International Executive Board as may from time to time be lawfully promulgated; shall submit such information and fees as may from time to time be required of the Chapter by the duly constituted authorities of the Fraternity; and must be chartered pursuant to the rules and regulations of the Grand Rapids Student Bar Association for the Thomas M. Cooley School of Law.

ARTICLE II: PURPOSE

The purpose of this Chapter shall be to provide an effective, cohesive forum, within the law school student body; to provide for the professional advancement of its members; to promote the principles of liberty and equal Justice under law for all citizens; to stimulate excellence in scholarship; to provide a forum for the interchange between members of this Chapter and practicing members of the Bench and Bar and law professors; to develop lasting professional friendships among its members; and to promote the principles, ideals and precepts of Phi Alpha Delta Law Fraternity, International as defined in Article II of the Constitution of the Fraternity.

ARTICLE III: MEMBERSHIP

Section 1. Members -  As provided by Article III of the Constitution of Phi Alpha Delta Law Fraternity, International, the membership of this Chapter shall be composed of those persons duly initiated into Phi Alpha Delta Law Fraternity, International by this or any other Chapter who are in actual attendance and in good standing at Thomas M. Cooley School of Law.

a.       Honor Code Policy.  The Sawyer Chapter fully supports the application of the School’s Student Honor Code.  In the event of any conflict between these Bylaws and the School’s Student Honor Code, the Student Honor Code shall prevail.

b.      Anti-Discrimination Policy.  The Sawyer Chapter condemns discrimination on the basis of race, sex, national origin, religion, age, handicap, sexual orientation, or gender identity and will tolerate none by any Member or Student Organization.  Any student who believes that he or she is a victim of discrimination should submit a report in writing to the Executive Board.  If the complaint identifies the Justice as the alleged discriminator, the complaint shall be filed with the Vice Justice.  Complaint procedures will be administered in the same manner as the School’s Sexual Harassment Policy with all references to the School’s Dean replaced with the Justice (or, if the immediately preceding sentence is applicable, the Vice Justice).

Section 2. Eligibility for Membership – As provided in Article III of the Constitution of the Fraternity, eligibility for membership in this Fraternity shall be as follows:

    Law School Membership – Any student who is not a member of any other law Fraternity and who is in attendance and in good standing at the law school where this Chapter is chartered shall be eligible for membership in this Fraternity and may be initiated as a law school member of this Chapter.

    Alumni Membership – Any person who is not a member of any other law Fraternity who has been licensed to practice law in, and is in good standing with the Bar or any jurisdiction recognized by the International Chapter or by the International Executive Board; any law graduate who is a member of the faculty of any law school where a Chapter of this Fraternity may be chartered; or any duly initiated law school member upon their departure from law school who is not the subject of any disciplinary proceeding resulting in temporary or permanent cessation or denial of his or her license to practice law; and any judge who qualified in any of the preceding categories prior to becoming a judge. Upon initiation, such member shall automatically become an alumnus/alumna member of the Fraternity.

    Honorary Membership – Any person not a member of any other law Fraternity who has attained unusual distinction in the legal profession or in the field of law on at least a statewide basis shall be eligible to be initiated into the Fraternity as an Honorary Member of this Fraternity upon petition by the law school Chapter and election by ratification by the International Executive Board under the provisions of Article III, Section 3 (b) of the Constitution of the Fraternity.

Section 3. Membership in Chapter – Only duly initiated members of the Fraternity shall have any status within this Chapter, with the exception that prospective members who have paid their dues may be granted provisional status pending initiation. There shall be no other type of affiliation with this Chapter under any circumstances, with the exception of the Chapter’s Faculty and Alumni Advisors as set forth below in Article VIII.

Section 4. Dual Membership – As provided in Article III, Section 4 of the Constitution, no members of any other law Fraternity may become a member of this Fraternity unless such membership is first terminated, nor may a member of this Fraternity become a member of any other law Fraternity without first resigning membership in this Fraternity.

Section 5. Termination of Membership – Membership in this Fraternity shall be terminated as follows:

    Automatic Forfeiture – Any member whose license to practice law has been finally revoked by any legally constituted body having the power of revocation over the member, or who has ceased to be licensed to practice law by reason of misconduct, shall automatically forfeit membership in this Fraternity, which forfeiture of membership shall remain in effect for as long as the disciplinary action shall remain in effect.

    Expulsion – Any member charged with (1) violating the Membership Oath, Constitution, International By-Laws, or the By-Laws of any District or Chapter; or (2) otherwise engaging in unworthy conduct tending to bring disrepute on the Fraternity shall be subject to expulsion from this Fraternity.

    Resignation – Any member may resign from this Fraternity by submitting his/her resignation to the Executive Director, and the resignation shall become effective sixty (60) days after such notification.

Section 6. Member In Good Standing – A member in good standing of this Chapter shall be a person who is duly initiated into the Fraternity and who is not delinquent in the payment of any financial obligations to this Chapter or the Fraternity.

Section 7. Transfer of Membership – A member in good standing of the Fraternity who transfers from another law school and becomes a regularly enrolled student in this law school may transfer such membership to this Chapter.

Section 8. Formal Initiation – All candidates for membership shall be formally initiated by the initiation ceremony as provided in the Ritual of the Fraternity.

ARTICLE IV: CHAPTER OFFICERS

Section 1. Officers – This Chapter shall annually elect as Chapter officers a Chapter Justice, Vice Justice, Clerk, Treasurer, Marshal, Constable, and Parliamentarian from among the law school members of the Chapter who are members in good standing of the Fraternity. The Chapter may elect such other officers as are deemed appropriate by the membership, provided that such officers and their duties are not inconsistent with the other Chapter officers and their duties.

Section 2. Election of Officers

    Elections for Chapter officers shall be held during the Michaelmas Term of each year. The Chapter Justice shall set the exact date, time and place for such election. The Chapter Clerk shall notify all members of the Chapter of the date, time and place of such election at least ten (10) days prior to such date.

    Election shall be by a majority vote of the members in good standing, present and voting where a quorum is met.

    Elections shall be completed no later than November 30th of each academic year with officer transition completed by January 1st of the following year. 

    Procedures and rules for running elections will be set forth by the Executive Board.

Section 3. Terms of Office – The terms of office of the Chapter officers shall be for a one year period. The elected officers shall assume the duties of their individual offices immediately upon being formally installed therein. No officer shall be granted a term of office longer than one year unless subsequently re-elected.

Section 4. Duties of Officers – The elected officers of this Chapter shall have the following duties as provided by Chapter III, Section 16 of the International By-Laws of the Fraternity:

    Justice – The Justice shall be the chief executive and administrative officer of the Chapter. The Justice shall preside at all meetings of the Chapter and shall decide all questions of law and order in the Chapter. He/she shall be the principal ritualistic officer and shall cause the ritual of the Fraternity to be properly exemplified at all appropriate occasions. He/she shall insure that all other Chapter officers perform the duties of their respective offices and shall be responsible for the welfare and dignity of the Chapter during their term of office.

    Vice Justice – The Vice Justice shall assist the Justice in the performance of such Chapter duties as may be requested of the Vice Justice by the Justice. In the event of the absence, death (including, but not limited to, suicide or assassination), mental breakdown, resignation, disqualification or removal from office of the Justice, the Vice Justice shall perform the duties of the Justice. The Vice Justice shall be the public relations and historical officer of the Chapter except where the Chapter By-Laws assign such public relation and historical duties to another additional officer; shall submit written articles of Chapter and Fraternity interest to the Executive Director for publication; and shall perform such other duties relating to publicity as the Chapter Justice or the Executive Director may request.

    Clerk – The Clerk shall be the chief recorder and correspondent of this Chapter. The Clerk shall keep a true and complete record of all matters pertaining to this Chapter and shall certify thereto when necessary. The Clerk shall be the custodian of the Chapter By-Laws, minutes, and administrative records and reports of this Chapter. He/she shall maintain a record of all Chapter law school, alumni and honorary members together with their current addresses and shall dispatch notices of meetings to members as appropriate. The Clerk shall maintain close relations with the clerk of the local alumni Chapter(s) and the Chapter’s Alumni Advisor and Faculty Advisor. He/she shall be responsible for submitting the official reports required of the Chapter by the International By-Laws and shall furnish the International Secretary, Executive Director and Chapter Justice with such information as each may request.

    Treasurer – The Treasurer shall be the chief financial officer of this Chapter. He/she shall have charge of all Chapter funds and of the collection and disbursement thereof. This shall include the responsibility for the proper and timely submission of budget requests to SBA (or dean’s office) and the management thereafter. He/she shall keep initiation fees and other Chapter funds in separate accounts as required by the International By-Laws, unless prohibited by any policies in effect at the law school, and shall certify prior to initiation that all financial obligations of members have been paid. The Treasurer shall pay out money on itemized vouchers countersigned by the Justice or the Vice Justice when acting for the Justice and he/she shall keep a complete chronological record of monies received and disbursed. The Treasurer shall remit to the Executive Director such monies as the Constitution and By-Laws of the Fraternity prescribe and submit such reports and other information as the International Treasurer or Executive Director may request.

    Marshal – The Marshal shall have the custody of the ritual paraphernalia and other physical property of the Chapter and shall preserve the same in good order. He/she shall guard the Chapter meeting rooms admitting only those known to him/her to be duly initiated members. He/she shall see that the other Chapter members appointed by the Justice or the Marshal are properly prepared and rehearsed in discharging their assigned roles in ritual ceremonies. The Marshal shall perform such other duties as may be requested of him/her by the International Justice, the Executive Director or the Chapter Justice.

    Constable – The Constable shall be responsible for recruiting new members for the fraternity.  The Constable will chair the recruitment committee, and will plan at least one (1) event each term for the purpose of recruiting new members.  The Constable shall be responsible for the proper instruction and preparation of members and shall be in charge of them before and during their initiation.  The Constable shall perform such other duties as may be requested of him/her by the International Justice, the Executive Director or the Chapter Justice.

    Parliamentarian - The parliamentarian shall conduct an annual review of the Bylaws, policies, and procedures every Hilary term; regularly report to the Executive Board all activities relating to the office; perform such other duties as shall be required by statute, these Bylaws, or as directed or delegated by the Executive Board or the Justice; ensure that all meetings conform to the Roberts Rules of Order; rule on all issues related to Roberts Rules of Order and the Bylaws; and advise Justice as to the compliance with or issues with the Bylaws or Parliamentary procedure.

 

Section 5. Reporting – The names of all newly elected officers shall be electronically submitted to the Executive Office and District Justice within forty-eight (48) hours of an election with full contact information provided for each officer.

Section 6. Transitions – A transition meeting between outgoing and incoming officers shall occur before the end of the Michaelmas term. The purpose of said meeting is to ensure all materials, accounts and information are properly and timely transferred to the incoming officers.

Section 7. Vacancies

    Should a vacancy occur in the office of Justice, the Vice Justice shall immediately succeed to the office of Justice. 

    Should a vacancy occur in any other office, the remaining Executive Board members shall convene a special Chapter Meeting to hold an election for said vacant position. If the vacancy occurs while school is not in session, the remaining Executive Board members shall convene a special Executive Board Meeting for the appointment of said vacancy. Whether by Chapter Membership or the Executive Board, all vacancies shall be filled within two weeks of notice of said vacancy.

    Should there be simultaneous vacancies in all offices constituting the Executive Board, such offices shall be filled by appointment by the Executive Director or the District Justice.

    In determining whether to fill a vacancy or in electing persons to fill vacancies, the action taken shall be by majority vote of those present and voting at a duly convened meeting of the Executive Board.

Section 8.  First Executive Board – The first executive board for the Sawyer Chapter shall consist of the following former members of the Christiancy Chapter, Grand Rapids Campus, Leadership Board.  Each officer’s term will end upon the completion of the 2009 Michaelmas Term.

            a.  Justice:  William Henry Hartwell

            b.  Vice-Justice:  Jarrett Shannon Christian Acklin

            c.  Clerk:  Katherine Elizabeth Tramontana

            d.  Treasurer:  Elizabeth Reyes

            e.  Marshall:  Kristina Lynn Combs

            f.  Constable:  Courtney Lynne Glover

            g. Parliamentarian: Amanda Lauren Florek

ARTICLE V: RECALL AN ELECTION

Section 1. Procedures

    A recall of an election may be made within forty-eight (48) hours of said election for good and sufficient cause. The request for recall and the supporting rationale therefor must be submitted in writing to the Executive Board that held the elections as well as the resulting Executive Board.

    The Executive Board must hold an emergency Chapter meeting within five (5) days of the receipt of the request for recall. During the meeting, a motion must be made by the pursuing party to set aside the current election and call for a new election. The motion must have a second and the floor must then be opened for discussion.

    A two-thirds (2/3) vote of the Chapter members in good standing is needed in order to recall the election. If the two-thirds (2/3) vote is not achieved, the current election results stand. If the vote returned is in favor of a recall, the former Executive Board must make a new announcement regarding the time, place and procedure for election giving at least five (5) days and no more than ten (10) days notice.

ARTICLE VI: RECALL OF OFFICERS

Section 1. Procedures – Procedures for removal from elective office, pursuant to Article XVI of the Constitution, shall be instituted through the filing of a written recall petition. The recall petition requires signatures from one third of the Chapter members in good standing or by a majority of the elected officers of such Chapter.

    Administrative - The Chapter Justice shall be the Administering Officer of the recall unless the Justice is the subject of the removal in which the Administering Officer becomes the Vice Justice.

    Petition for Removal – The petition for each officer whose removal is sought shall be transmitted to the Administering Officer. The recall petition shall contain a clear and concise factual statement of the acts or practices alleged to constitute “good and sufficient cause” for removal from office. Violation of the oath of office, including malfeasance, misfeasance, or nonfeasance, shall constitute good and sufficient cause for removal from office of any such officer. The Administering Officer shall immediately furnish to the cited officer a copy of the petition. 

    Answer - Within five (5) days after the receipt of the petition for removal, the cited officer shall transmit an answer to the Administering Officer. Such answer shall contain (1) a concise statement of the facts constituting each ground of defense, and (2) specific admission, denial, or explanation of each fact alleged in the petition; or, if the cited officer is without knowledge thereof, a statement to that effect. Failure of any cited officer to file an answer in the time specified shall authorize the Administering Officer, without further procedures, to declare the office vacant and to require the cited officer to surrender all Fraternity property.

    Submission for Vote – Upon receipt of the cited officer’s answer, the Administering Officer shall publish the petition and answer to the Chapter for a vote on the matter. Along with the petition and answer, the Administering Officer shall publish the time, place and purpose of a Chapter meeting for such vote giving no less than seven (7) days notice. No recall petition shall be submitted to the Chapter for vote during the period from April 15th to September 15th.

    Voting – Upon  receipt of the recall petition and answer, each Chapter member shall vote pursuant to the following procedures:
        Voting shall take place only at a Chapter meeting which members have been given proper notice of as prescribed in Section 1(d) of this Article.
        At such meeting, the petition and answer shall be read aloud to the membership before the vote is taken, except that this procedure may be waived if copies have been furnished to all members.
        No proxy voting shall be permitted.
        A two-thirds (2/3) affirmative vote of all members in good standing is required for the removal of the cited officer.

Section 2. Disposition of Property – If the cited officer is removed from the position held, the Administering Officer shall require the cited officer to surrender all Fraternity property and records.

Section 3. Appeal – Any officer removed hereunder may appeal such decision to the International Tribunal, pursuant to the procedures prescribed in Chapter IX of the International By-Laws, such appeal to be limited to (1) the question whether “good and sufficient cause” has been shown within the meaning of Article XVI of the Constitution, and (2) the question of compliance with the procedures prescribed herein.

ARTICLE VII: EXECUTIVE BOARD

Section 1. Composition – The Executive Board of this Chapter shall be composed of the duly elected Chapter officers and the chairpersons of the standing Chapter committees.

Section 2. Duties – The Executive Board shall be responsible for the proper, efficient and effective operations of the Chapter. It shall schedule, plan and implement Chapter programs, projects, functions and meetings with the major objective of fulfilling the Fraternity motto of “Service to the Student, the School, the Profession, and the Community.” In order to fulfill said motto, the Chapter shall conduct programs in the following areas:  academic assistance, professional development, alumni networking, social, fundraising (as necessary) and community service. The chapter shall also ensure the continuity of this Chapter by acquiring new members and conducting at least one initiation per semester. The Executive Board shall carefully study and review all policies, procedures and manuals as promulgated by the International Fraternity to ensure compliance therewith by this Chapter.

Section 3. Meetings – The Executive Board shall meet at least once a month upon the call of the Chapter Justice to consider, discuss, plan, direct and implement the operations of the Chapter. It shall coordinate the work of the various committees of the Chapter and shall develop a projected schedule of Chapter operations.

ARTICLE VIII: CHAPTER ADVISORS

Section 1. Alumni and Faculty Advisor – Under the provisions of Chapter III, Sections 22 and 23, of the International By-Laws, the District Justice or the International Executive Office in the absence of a District Justice shall, with the advice and consent of the Chapter, appoint at least one (1) Alumni and Faculty Advisor.

Section 2. Chapter Action – At least once a year, the Chapter Justice shall submit to the Chapter meeting a report on the effectiveness of the Alumni and Faculty Advisors and the Chapter shall take formal action indicating its desires upon the retention or replacement of such advisors. The Chapter Justice shall communicate this Chapter action to the District Justice and the Executive Director.

Section 3. Duties– It shall be the responsibility of the Chapter Justice to develop a close working relationship with the Chapter advisors and to seek their aid and advice to ensure the development of contacts for the Chapter members with the local alumni of Phi Alpha Delta and to develop lines of communication for the Chapter with the administration of the law school. The Chapter Justice shall keep the advisors fully informed of all Chapter meetings, programs, projects and other activities and shall seek their advice thereon when appropriate.

ARTICLE IX: CHAPTER COMMITTEES

Section 1. Standing Committees – The following standing committees shall be under the direction of the Chapter Justice:

            a. Events Committee

            b. Governing Committee

            c. Recruitment Committee

            d. Finance Committee

Section 2. Other Committees – Other committees may be established by the Chapter for special purposes as determined by the Chapter.

Section 3. Chairs – The chairs of the committees stated in Section 1 will be as follows below.  The chair of any other committee may be appointed by the Chapter Justice or elected.

            a.  The Events Committee shall be chaired by the Marshall and co-chaired by the Clerk.

            b.  The Governing Committee shall be chaired by the Parliamentarian.

            c.  The Recruitment Committee shall be chaired by the Constable.

            d.  The Finance Committee shall be chaired by the Treasurer.

Section 4. Duties of the Committees – The standing committees shall have the following duties:

    Events Committee – The Events Committee shall:

                                i.            be responsible for developing, planning and implementing programs for the advancement of professional development among its members and the student body.

                              ii.            plan, develop and execute social programs for members of the Chapter, encouraging the development of a close bond of friendship among the members of the Chapter while in law school and the continuation of such associations after law school. It shall also develop appropriate functions to aid in the development of a fraternal bond between its law school members, members of other Chapters, and P.A.D. alumni.

                            iii.            shall develop programs and projects in efforts to reach out to the community through service.

    Governing Committee – This committee shall assist the parliamentarian in reviewing the Bylaws, policies, and procedures of the chapter.  The committee should meet at least one (1) time each term.

    Recruitment Committee – This committee shall ensure the continuity of this Chapter by actively recruiting new members from throughout the student body and faculty year-round. It shall conduct a concentrated recruitment program at the beginning of each semester.   The committee shall plan at least one (1) event each term for the purpose of recruiting new members. 


    Finance Committee – The main responsibility of this committee shall be to develop sources of revenue for the Chapter through fundraising projects in addition to the Chapter dues and school funding. It shall review and analyze the financial condition of the Chapter on a continuing basis and shall report to the Chapter its recommendations relative thereto.  The committee shall also prepare the budget with the advice and consent of the Executive Board and the committee chairs, and shall insure that it is submitted to the Student Bar Association.


ARTICLE X: FISCAL MATTERS

Section 1. Initiation Fee – As provided in Chapter III, Section 4 of the International By-Laws of the Fraternity, each candidate for initiation shall pay the International Initiation Fee of $80 to the Treasurer of the Chapter or directly to the International Executive Office prior to such initiation. The Treasurer shall ensure that payment of the initiation fee has occurred prior to initiating any applicant. The Chapter shall be responsible for the initiation fee of any applicant initiated without payment. Effective June 1, 2010, each candidate shall pay the International Initiation Fee as computed by the International Executive Board, as annually may be re-adjusted and computed based on the provisions of Chapter III, Section 4 of the International By-Laws. The International Initiation Fee shall be remitted to the Executive Office of the Fraternity by the Chapter Treasurer within ten (10) days of each such initiation. If International Initiation Fees are deposited by the Chapter Treasurer, they must be deposited in a special trust account and shall not be co-mingled with the general funds of the Chapter as required by the International By-Laws of this Fraternity, to the extent this policy does not conflict with any policies in effect at this law school.

Section 2. Chapter Dues – The Chapter dues are hereby set at no less than $15 per term or $35 for three consecutive terms.  Dues can be adjusted by a vote of the Executive Board during the Hilary term, to take effect at the end of the last meeting of the term.  Each law student member of the Chapter shall pay the established Chapter dues to the Chapter Treasurer at the time such is due or upon demand of the Treasurer. Law student members delinquent in the payment of their Chapter dues or who refuse to pay the lawful Chapter dues shall be reported to the Chapter by the Treasurer and if such law student members persist in the refusal to pay such lawful obligation, the law student member shall be reported to the International Secretary of the Fraternity for the institution of expulsion proceedings under the provision of Chapter II, Section 2 of the International By-Laws of the Fraternity. Law student members not current with their local Chapter dues are deemed not to be in good standing with the Chapter.

Section 3. Honorary Initiates – Under the provision of Chapter III, Section 4 of the International By-Laws of the Fraternity, the International Initiation Fee is waived for initiates into honorary membership. Before the chapter approaches a possible honorary initiate, a petition and prior International Executive Board approval is required.

Section 4. Faculty Initiates - Under the provision of Chapter III, Section 4 of the International By-Laws of the Fraternity, the International Initiation Fee is waived for initiates into faculty membership.  Faculty members at this school of law may be initiated with said waiver provided they meet the criteria of Alumni Membership set forth in Article III, Section 2 of the International Constitution.

Section 5. Membership Materials – The International Initiation Fee shall include a membership certificate, membership card and Fraternity pin.

Section 6. Assessments - The Chapter may, from time to time, by a majority vote, levy special assessments upon all members of the Chapter, provided that such be levied at a regular or special meeting called for such purpose, and the members of the Chapter are notified of such proposed action prior to such meeting. No such assessment shall exceed an amount equal to the annual dues of the Chapter. Upon approval by the Chapter, such assessment shall be a financial obligation of each member of the Chapter and shall be paid to the Chapter Treasurer.

Section 7. Indebtedness – The affairs of the Chapter shall be conducted upon a sound financial basis and no Chapter indebtedness shall be incurred without the prior approval of a vote of two-thirds (2/3) of the Chapter membership.

ARTICLE XI: CHAPTER MEETING

Section 1. Regular meetings of this Chapter shall be on dates determined by the Executive Board at the beginning of each term.  There shall be at least three (3) meetings each term.

Section 2. Special meetings of this Chapter shall be held at the call of the Justice or at the call of any two of the other officers of this Chapter or upon request of one-third (1/3) of the membership of this Chapter.

Section 3. A quorum for any regular meeting shall be twenty percent (20%) of the membership of the Chapter.

Section 4. The latest addition of Roberts’ Rules of Order shall control the parliamentary procedure of this Chapter where such are not inconsistent with the Constitution and International By-Laws of the Fraternity or these Chapter By-Laws.

ARTICLE XII: REPORTING

This Chapter shall submit the following information and materials as required by the Executive Office, as well as other such requests made from time to time by the Executive Office:

a.       Applications for Membership shall be submitted to the Executive Office within 10 days of initiation.

 

b.      This Chapter shall submit its proposed term calendar to the Executive Office no later than the last meeting of the previous term.

c.       This Chapter shall notify the Executive Office and District Justice, via email, phone or online reporting of all newly elected Chapter officers or any change in the information contained therein, within 48 hours of any election or change in information as appropriate.

ARTICLE XIII: DISTRICT CONFERENCES

The Chapter shall participate in the District Conference, as set by the District Justice or in the absence of a District Justice, the International Executive Office, by sending all duly elected current officers, and by complying with the requests of the District Justice or, in the absence of a District Justice, the International Executive Office. All past officers, future officers, and current student members are highly encouraged to attend the District Conference as well.

ARTICLE XIV: INTERNATIONAL CONVENTIONS

Section 1. Participation –. The Chapter shall have at least one delegate present at each Biennial Convention.

Section 2. Election of Delegates -  As provided in Article IV of the Constitution of the Fraternity, this Chapter shall be entitled to have two delegates, two alternate delegates and as many members in attendance at the International Convention as it shall desire. The said delegates and alternates shall be elected by a majority vote of the members present and voting at any regular meeting or any special meeting called for the purpose of electing such delegates and alternates at least ninety (90) days prior to the date of the Convention. Notice of the time and place of any meeting for such election shall be given to all Chapter members at least three days before the date of such election. All official Chapter delegates must have at least one semester or its equivalent of additional school work after a regularly scheduled Convention terminates as provided in Chapter VI, Section 1 of the International By-Laws.

ARTICLE XV:  DISTRICT JUSTICE VACANCY

If the District in which the Chapter is located does not have a sitting District Justice, the Chapter officers shall contact the International Executive Office and inquire as to who is the authority on which they shall rely in place of a sitting District Justice.

ARTICLE XVI: CHAPTER BY-LAWS

Section 1. Authority – These Chapter By-Laws are adopted under the authority of Article VII, Section 5 of the Constitution of the Fraternity and are subject to the provisions of the Constitution and International By-Laws of the Fraternity. Any Article or Section which conflicts with such Constitution and International By-Laws shall be null and void without, however, voiding the remainder of the Chapter By-Laws. Those Sections of these By-Laws which are promulgated by the Constitution and International By-Laws of Phi Alpha Delta Law Fraternity, International shall not be subject to amendment by action of this Chapter.

Section 2. Amendments – Those sections of these By-Laws which are not prescribed by the Constitution and International By-Laws of Phi Alpha Delta Law Fraternity, International may be amended by a two–thirds (2/3) vote of the members of this Chapter at a meeting called for that purpose and shall be effective immediately; provided however, that notice of the proposed amendments to these By-Laws shall be given to all Chapter members at least seven (7) days prior to the meeting and provided further that no meeting for the amendment of these By-Laws shall be called during a vacation period of the law school at which this Chapter is located.

Section 3. Filed with Executive Office – Upon adoption, a copy of this Chapter’s By-Laws shall be immediately electronically submitted or mailed to the Executive Office of the Fraternity to be officially filed with the records of this Chapter maintained by that office. Any amendments to these By-Laws officially adopted by the Chapter shall likewise be filed with the Executive Office in the same manner.

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Thomas Cooley,
Apr 13, 2012, 9:43 AM
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