Rainchecks and Shorts

Item Records

Edit item record:
  • LOCATION: as appropriate
  • no VOLUME
  • no BARCODE
  • STATUS = r
  • insert x (NOTE): Raincheck [date]
File raincheck


Rainchecks - received

Update record:
  • add barcode
  • change status
  • delete note
Toss paper raincheck


Rainchecks – unfilled (see Claims)


Shorts - acquire 

Edit item record:
  • LOCATION: as appropriate
  • no VOLUME
  • no BARCODE
  • STATUS = r
  • insert x (NOTE): Short, attempting to purchase [date]
File copy of paper shipping list

Shorts - not acquired 

Edit record:
  • item record note: stock unavailable - claim will not be filled [date]; when full arrives, delete full bib and esl
  • delete tmp number from shipping list record
  • suppress shipping list record
Toss copy of paper shipping list

When full bib record arrives, it will not be able to overlay the s.l. record (because the tmp number has been removed). Full bib will turn up in non-overlay list. Both records will be deleted when non-overlays are resolved.

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