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Conservation

Binding

We commercially bind current issues of:
  • Economic Report of the President (dept. ed)
  • Budget (dept. ed.); all parts
  • U.S. Congressional Serial Set (105th-- )
  • Decennial census
  • Documents that circulate more than 4 times with covers in poor condition, but text-block OK (Conservation Lab advises)
  • Titles that need binding, but cannot be done in-house
  • Selected titles of anticipated historical significance (e.g. Watergate hearings)
Retrospective commercial binding projects:
  • Decennial census
  • Serial titles (to be decided)
  • Documents that are returned with covers in poor condition, but text-block OK (Conservation Lab advises)
  • Selected titles of historical significance (e.g. Watergate hearings)
Paper back stiffening (Conservation Lab):
  • Committee hearings, prints, and final calendars that are 1.75” thick or less and have paper covers and glued bindings.
  • Other titles as determined

Pambinding (Government Documents Dept.) On hold
  • Committee hearings, prints, and final calendars that are too thin to be saddle-stapled
  • Other documents as determined
To Be Determined:
  • Committee hearings, prints, and final calendars that are saddle-stapled and require “adhesive binding”

The Conservation Lab is consulted on documents needing preservation/conservation work, but do not fall into the above categories.



Shelving

Materials are shelved on the type of shelving most suited to it's use, value, condition, and size. Locations/types of shelving:
  • Case Documents: compact shelving on level 1
    • Most documents that are less than 11 3/8" tall.
    • 1 bookend in the middle of each shelf (plain bottom)
    • bookend with cork bottoms at the end of each shelf
      • short bookends sufficient for most Y 4s and shelves with mostly hardcovers
      • tall bookends needed for all other shelves
  • Case Docs Pamphlets: filing cabinets on level 1.
    • Materials typically less than 100 pages long and/or would "get lost" in the Case Documents collection. 
    • Pamphlets are shelved on their spine, with SuDocs number and location displayed on the "top" edge
    • Committee rules may be pamphlets, but all other committee hearings and print are never pamphlets.
  • Case Docs Tall: wall shelving on level 1 or in LASR (request using the online catalog)
    • Materials that greater than 11 3/8" tall, wide, or deep, and less than 13 3/4" tall/wide/deep.
    • Materials in LASR must be sufficiently sturdy to stand upright in the bins
    • Materials that would have difficulty standing upright in LASR are shelved on level 1
      • are shelved upright
      • at least 1 tall bookend in the middle of each shelf (plain bottoms)
      • tall bookend with cork bottoms at the end of each shelf
  • Case Docs Oversize: LASR (request using the online catalog)
    • Typically, materials that are move than 13 3/4" tall/wide/deep. May also include flimsy material that cannot stand upright in traditional stacks or that would be folded to fit in pamphlet files
    • Documents are shelved flat, and as needed, protected by phase boxes made in the Conservation Lab.
  • Case Maps: flat files on level 3 underneath counter for consulting maps
    • maps, other than those sent to Cooley Science Library
    • posters
    • 1 conservation board on top of maps in each drawer without a drawer cover keeps maps flat
    • as part of a retrospective project, will use conservation folders to group maps within a drawer, as needed to make removal easier
  • Case Ref Documents: traditional free standing shelving on level 3 (See location chart). Case Ref Documents typically do not circulate.
    • materials that users need assistance with (e.g. census materials)
    • heavily used materials
    • materials that are replaced with bound volumes
    • finding aids and bibliographies
  • Case LASR Documents: LASR bins (request using the online catalog)
    • bound serials (e.g. Congressional Record, Serial Set, etc. See location chart)
    • Case Docs Oversize
    • Case Docs Tall that are sufficiently sturdy to stand upright in the bins
    • all CDs/DVDs/videos other than those sent to Cooley Science Library
    • materials that had been Dewey classed in old building, but have been "repatriated" to SuDocs classification, for which there is no room in Case Documents. Will be moved to Case Documents after significant weeding
  • Case Docs Microfiche: microfiche cabinets on level 3
    • all microfiche documents
    • compressor block in each row to keep fiche upright
    • equipment available for free viewing, printing, and scanning

Materials that are rare, valuable, and/or fragile are shelved in Special Collections or in restricted bins of LASR. Item records for these items have the location=cbstk and itype=1 (non-circulating). LASR items may be requested by any librarian but must be used in the Special Collections reading room. The Head of Special Collections will make any decisions about photocopying government documents in Special Collections or in the restricted bins in LASR.

Materials on open shelves will be supported by appropriate sized bookends with cork bottoms. Cork bottoms help minimize the shifting that occurs as compact shelves are opened and closed. Large bookends are necessary for paperback collection (the majority) and Case Docs Tall. Small bookends are sufficient for bound volumes in compact shelving and most committee hearings. Because shelves are longer than 36", all shelves will also have an appropriate height bookend (without cork bottom) inserted in the middle of the shelve. Long runs of extremely thin paper documents may be supported multiple bookends per shelf.

Shelving and tops of documents will be dusted on a regular basis by members of custodial staff. Electrostatic dust cloths are preferred.
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