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Access & Public Service

The Colgate University Libraries are a congressional designated depository for U.S. Government documents. Public access to the government documents collections is guaranteed by public law. (Title 44 United States Code).

Access

Members of the public have access to all federal depository collections in Case and Cooley Libraries, regardless of format or location, including LASR and Special Collections. This also includes use of the public access computers near the reference desk on level 3 in Case-Geyer for access to government information available online. Usernames and passwords are posted on the public access computers. Visitors may request a guest wireless account for use with their laptop computer, but they will not be able to print from the laptop. Colgate University's Information Technology Policy and the Libraries' Computer Use Policy are available online, and visitors should read and must abide by those policies. The policies do not interfere with access to online government information.

Materials that are rare, valuable, and/or fragile are shelved in Special Collections or in the restricted bins of LASR. These items may be requested by any librarian (please ask at the Reference Desk on level 3 of Case-Geyer or contact the Government Documents Librarian, see under Service, below), but must be used in the Special Collections reading room on the level 2 of Case-Geyer. The Head of Special Collections will make any decisions about photocopying government documents in Special Collections or restricted bins in LASR. The Special Collections reading room is open fewer hours that Case Library. Please view their hours on our website.

All members of the public have access to all federal depository materials and may use them in the libraries. Some visitors may qualify for Visiting Borrower privileges, which permits them to check material out of the libraries. Visiting Borrowers Guidelines are posted the libraries website.

Service

Users with disabilities seeking government information should ask for the appropriate service to meet their needs. Those include:
  • Retrieval of government documents from the stacks.
  • Extended loan periods.
  • Renewal of materials by phone.
Assistance in locating government information is available at the Reference Desk during all hours that the desk is staffed. During our busiest times of year (mid-terms and finals), it may be best to contact the Head of Government Documents directly, either by email or phone, as demand for computers may make it difficult to research government information.
315-228-6194

Online government information may be printed at no charge, within the guidelines set up for all library users:
  • Printing is limited to 100 pages
  • Print jobs are held at a printing release station until the user is ready to print, then released by swiping an ID card, or entering a username and password. Members of the public wishing to print government information can get a card for printing at the Circulation Desk of Case-Geyer level 3. The patron will be required to leave a legal form of ID in exchange for the print card.
  • Color printing is for scholarly purposes only. Printing is done from a terminal at the Reference Desk, with permission of the staff. Users must email themselves a copy of the document or copy it to a portable device and bring it to the Reference Desk during hours that the desk is staffed.
Photocopying in the libraries is done using a copy card, which my be purchased in Case-Geyer. Ask at the Circulation Desk on level 3 for assistance with photocopy cards.

Some government information is only available on DVD or CD-ROM. These items may be checked out by patrons with Colgate IDs or Visiting Borrower cards (see Visiting Borrowers Guidelines). If they wish to use the items in the library and installation is necessary, they may ask at the Reference Desk in Case Library to have the CD/DVD installed on a public workstation. The Systems Librarian will install the CD, if technologically possible, within 1 business day.

Some government information is only available on microfiche. Equipment is available in both Case and Cooley libraries to freely view or print microfiche; equipment to scan microfiche is available only in Case-Geyer. Staff at the Reference Desk and Circulation Desks in both libraries will assisted users with the equipment, as needed.


User Behavior

Colgate University is committed to providing library users with the resources required for research and study in an atmosphere that enhances the pursuit of scholarly activity. Visitors who engage in noisy or disruptive behavior or who are using the facilities for purely recreational purposes may be asked to leave. Anyone found violating Case-Geyer policies or acting in a disruptive manner will be subject to disciplinary action and/or suspension of Library privileges and/or arrest.


Food and Drink

Food is only permitted on Level 5 in the Hieber Cafe or in room 565, the Flex Room.

Non-alcoholic beverages in covered contains (e.g. bottled water and soda, covered cups) are permitted in all areas of the library except for Special Collections and Archives.




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