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Virtual Poster Instructions

Virtual posters are created for poster sessions which use computer projection rather than printed posters as the primary display medium. "Posters" are projected on screens for the actual session. This saves paper, ink, and printing support resources.

The goal of the virtual poster is essentially the same as the printed version: provide text and visual content in an informative, attractive, and succinct format. Also like the printed version, the virtual poster can stand on its own via on-line presentation (e.g., web-based PDF). Selected virtual posters can also be printed to be posted in display areas.

Also like printed posters, the virtual versions have limitations based on the available support resources. As of Spring 2012 at Colgate, virtual posters are being supported for presentation using portable projectors in Case-Geyer which means that we remain limited to PowerPoint preparation and additional finer points below.
  • Create your posters using PowerPoint using the standard instructions (Windows here / Macintosh here) as modified below:
    • Minimum displayed text font size is 40pt (text smaller than 40pt will not be readable on the projected poster)
    • When PDFs are required by your professor, you need not follow the printed poster specifications -- simply save as PDF from the File menu
  • Notes:
    • Presentation spaces
      • Case-Geyer 501 - Windows computers
      • Case-Geyer 560 - Macintosh computers
    • Virtual posters will be presented using the latest version of PowerPoint in the presentation room - check yours using that software to check formatting
    • A template for a virtual poster (currently only landscape format) is available in our document library - here.

Information for Professors

Virtual poster sessions provide the following advantages over a traditional, printed poster assignment
  • Does not require Libraries/ITS printing support
    • More scheduling flexibility
      • Time of semester (no printing limitations due to staff workload)
      • Advance submission (no advance lead time - normally 1 week - for printing)
    • "Green" - no paper and ink are harmed for these "posters"
  • Easier to support alternatives to PowerPoint
  • By using standard preparation standards, printing of exceptional posters is an option for later  display in public areas
Limitation and disadvantages remain, including:
  • Presentation still requires significant setup resources
    • Computer, projector, and display space required for each simultaneous "poster"
      • Limited locations - To avoid some of the overhead, we currently limit these sessions to Case-Geyer 501 or Case-Geyer 560 (computers already in place and walls/window curtains available for display - ITS need only provide and configure portable projectors near ITS facilities)
      • Limited simultaneous presentations - limited by number of available loaner projectors and room display space (current limit - May 2012 - is about 6 simultaneous "posters")
  • Current projector resolution (May 2012) does not allow all normal poster text to be read
      • Printed posters allow reasonable reading of text at 24pt, while projected text is not easily readable until about 40pt
      • Current approaches have accepted this limitation, expecting students to use combinations of text sizes, some of which is not expected to be fully read in the session but available for professor to read and grade separately
    • Virtual poster sessions are not as natural as printed versions
      • Attendee, presenter movement limited by projector
      • Room must be darkened