G Suite for Education and the Cedarburg School District

Cedarburg School District Google AppsThis site has been constructed to inform parents and other members of the Cedarburg School District community of the use of Google Apps for Education in the school district. Please explore the links on the right to learn more.

What is G Suite for Education?
Google Apps Education Edition is a free suite of hosted communication and collaboration applications designed for schools and universities. Google Apps core services in the Cedarburg School District includes Gmail (internal webmail services for students grades 3-12), Google Calendar (shared calendaring), Google Docs (online document, spreadsheet, presentation, form creation and sharing), and Google Sites (team website creation with videos, images, gadgets and documents integration).

How is G Suite for Education Different from the consumer version of G Suite?
Google Apps for Education services do not collect or use student data for advertising purposes or create ad profiles.
Gmail for consumers and Google Apps for Education users run on the same infrastructure, which helps to deliver high performance, reliability, and security to all of our staff and students. However, Google Apps for Education is a separate offering that provides additional security and administrative controls for education customers.
Like many email providers, Google does scanning in Gmail to keep customers secure and to improve their product experience. In Gmail for Google Apps for Education, this includes virus and spam protection, spell check, relevant search results and features like Priority Inbox and auto-detection of calendar events. Scanning to provide product features is done on all incoming emails and is 100% automated. Google does NOT scan Google Apps for Education emails for advertising purposes. Additionally, Google does not collect or use any information stored in a student’s or staff member’s Google Apps for Education Drive (Docs, Sheets, Slides, Drawings, Forms, Sites, etc.) for any advertising purposes. G Suite for Education: Common Questions

Why we use G Suite for Education?
• To provide students with access to current technology applications and free tools designed for collaboration with other students and teachers.
• To give students the ability to work on their documents both in school and at home - anytime and anywhere from any Internet connected device.
• To help students work collaboratively, engage in peer-editing of documents, and publish for a wider audience within the Cedarburg School District.
• To enable a “paperless” transfer of work between students and teachers when appropriate.
• To provide adequate long-term storage space for student work.
• A potential cost savings in terms of software licensing and document storage.

How are the Cedarburg School District and Google linked together?
The Google agreement with the Wisconsin Department of Education and Cedarburg School District provides access to Google applications and storage. While Google hosts these services off-site, the District maintains the ability to manage users, groups, and settings, much like other locally hosted systems. This means that CSD can grant and revoke user access, and control other settings to ensure a safe and secure collaboration environment for students and teachers.

G Suite for Education is compliant with FERPA and the U.S.-EU Safe Harbor agreement
Google Apps for Education complies with Family Educational Rights and Privacy Act (FERPA) and the commitment to do so is included in their agreements. Google complies with and is registered with the U.S.-EU Safe Harbor agreement, which helps ensure that their data protection compliance meets European Union standards for educational institutions.

G Suite for Education is in compliance with the Children's Online Privacy Protection Act (COPPA) of 1998
Ensuring the safety of student data is important to Google. Google contractually requires Google Apps for Education schools to get the parental consents that COPPA calls for to use their services, and the Google services can be used in compliance with COPPA.

What Student Information does the District provide to Google in the creation of student accounts?
The Cedarburg School District provides to Google at the time an account is created a student name, email address and student ID number that is then converted and encrypted.

Google’s Data Privacy
Google does not sell our Google Apps for Education data to third parties and does not share personal information placed in their systems with third parties, except in the few exceptional circumstances described in the school district’s Google Apps agreement and Privacy Policy, such as when the school district asks to share it or when required to do so by law. Student Personally Identifiable Information (PII) in Google includes first name, last name and email address.

Google has signed the Student Privacy Pledge from the Future of Privacy Forum (FPF) and the Software & Information Industry Association (SIIA).

Additionally Google has published Chromebooks Privacy and Security

How Long are a Student’s Files Retained in Google Drive?
All files that are stored in a student’s Google Drive are retained until 30 days after a student deletes them or until 30 days after the student leaves the district and the account is deleted.