Use IP Phone Directories

posted Jan 3, 2011, 1:06 PM by Unknown user   [ updated May 12, 2014, 2:38 PM by jugallo@cabrillo.edu ]



About the IP phone directories

Your IP Phone has multiple directories including:
  • a Corporate Directory (containing all Cabrillo College numbers)
  • a Personal Directory (containing your list of frequently dialed or important numbers).

How to use the Personal directory

To use the Personal directory:

1. Log into your phone’s web page and create your own phone book (instructions to follow).

2.  Go to Personal Directory on ANY Cabrillo phone, log in with network user name and pin, and you will have your personal phone book.  Make sure to log out if it’s not your phone or others will have your numbers.  On your own phone, you can stay logged in and the directory will refresh adding any new information you’ve entered on the web page.

How to create a Personal Directory for IP Phones (Programmable Via the Web Only)

  1. Go to http://phone
  2. Enter User ID: Current Computer login
  3. Password :     Current Computer pin
  4. Click "Contacts" (next to "Home" and "Directory")
    • The screen will be blank, with "Add New" in the top left corner
  5. Click “Add New” to add addresses to your phone book. (Note: Be sure to click on “Save” when you are finished.)
    • Internal Extensions: enter extension only
    • External Numbers (Local): 9 + 7 Digit Number
    • External Numbers (Long Distance): 9 + 1 + Area Code + 7 Digit Number

How to change your PIN for your Personal Directory

  1. Go to http://phone
  2. Enter User ID: Current Computer login
  3. Password :     Current Computer pin
  4. Hover your cursor over your username in the top right corner
    1. A drop down box with "Change Phone Pin" will appear
  5. Click "Change Phone Pin"
  6. Type in your desired new pin
  7. Click "OK"

How to access your Personal Directory on IP Phones

  1. Press the Directories button
  2. Select Personal Directory using navigation button (Option 4)
  3. Put in your UserID using the alphanumeric buttons
    • Your regular Cabrillo login
  4. Put in your PIN
    • The Same PIN you set in the directions above. If you do not know your PIN, use the above instructions to set it
  5. Hit "Submit"
  6. Choose your option
    • "Personal Address Book" or "Personal Fast Dials"
    • Or "Log Out"
  7. Put in the name of the desired contact
TIP: Once you’ve done all this a few times it’s really easy and very handy.