Board Administrative Assistant

BOARD ADMINISTRATIVE ASSISTANT

Term: Fall/Spring/Summer
Positions available: 1

Start Date: Spring
Application Deadline:  Sunday, December 9th, 2018 at 11:59pm.

JOB DESCRIPTION:  The Board Administrative Assistant, under the supervision of the President, makes sure that all BSC members have access to Board, Cabinet, and committee minutes and agendas so that the governance decisions of Cabinet, Board, and Board committees are recorded accurately and are readily accessible to members and other stakeholders.  Specific job duties include but are not limited to (1) training, monitoring, and supporting the Board committee Administrative Assistants to ensure that they create minutes for Board committees, maintain committee websites, and submit committee minutes in a timely manner for Board packets; (2) taking minutes at Board and Cabinet meetings, preparing summaries for approval by the President, and uploading the summaries to the appropriate Google sites; (3) compiling and disseminating packets in advance of Board meetings after collecting minutes and documents from Vice Presidents, committee Administrative Assistants, and the President; (4) maintaining Cabinet and Board websites, including updating rosters, Board archives, and the BSC policy wiki; (5) assisting with planning and logistical preparations for a wide-variety of governance-related meetings, including but not limited to:  Board, Cabinet, Board/Cabinet Trainings, Elections, and General Membership Meetings; (6) administering the Online Governance Portal; and (7) working on other administrative and institutional memory projects at the direction of the President.


REQUIREMENTS:  This position is only open to eligible BSC members.  Applicants must have excellent oral and written communication skills; the ability to adhere to timelines and complete assignments promptly and efficiently; experience in training and supervising others; and a high typing speed.  The successful candidate must commit to working on all Cabinet and Board meeting dates announced by the President at the beginning of the semester (usually on Thursday evenings), with the ability to apply to the President in advance for an excused absence.  Also recommended, but not required, are knowledge of the BSC organizational structure, and prior experience with Google applications, including Google Sites, Google Drive, and MediaWiki.  Applicants who are able to commit to the position for at least two consecutive academic semesters are preferred.  You cannot be a member of the Board of Directors and hold a compensated central-level position.  You must be a current BSC member and meet student eligibility guidelines to hold this position.


HOURS/PAY:  This position averages 12 hours/week during Fall/Spring compensated with a rent credit at $15.00/hour for 7 hrs/week and fulfilling your five-hours/week workshift requirement. Apartment residents will receive an additional rent credit stipend for the five workshift hours (at $15/hour), as this job does not replace the workshift requirement at the apartments.  During the Summer, this position averages 5 hours/week and is compensated with a rent credit at the current workshift rate, regardless of housing accommodations; this position does not fulfill any workshift credit during the Summer.  If for any reason the position is not filled until after the beginning of the semester, the stipend will be prorated.   


TO APPLY:  Click the  BSC Job Application link to fill out the job application google form by Sunday, December 9th, 2018 at 11:59pm. For more information, please contact the BSC President, at president@bsc.coop


The BSC is an Equal Opportunity Employer


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